Welcome to the Marine Operations Center ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) Awareness Training

1. Welcome to the Marine Operations Center ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) Awareness Training MARINE OPERATIONS CENTER INTRODUCTION TO OUR SYSTEM JIM SCHELL, SAFETY AND ENVIRONMENTAL COMPLIANCE OFFICER

2. MARINE OPERATIONS CENTER Environmental Management System Working for us all…

3. What is our EMS policy? “MOC will conduct our activities in a safe and environmentally responsible manner.” Rear Admiral Richard R. Behn, NOAA January 31 2005 Director,NOAA MOC Through our commitment to environmental compliance and pollution we will: : • comply with all applicable laws, regulations and executive orders • safeguard the community and the natural environment; and • maintain a safe and healthful workplace. We will achieve our primary commitments through the implementation of an environmental management system, which provides an efficient management structure, and which reinforces environmental performance evaluations, individual accountability and continual improvement.

4. EMS Environmental Management System • Introduction • What is an EMS? • What are the major concepts of EMS? • Why is an EMS important? • Who needs to know about it? • What can I expect from leadership regarding EMS? • Summary

5. Introduction EMS Drivers • Executive Order (E.O.) 13148, Greening the Government Through Leadership in Environmental Management. April, 2000 • Department of Commerce Commitment Memo April, 2003 • Department of Commerce DAO 200-0 • MOC EMS policy statement issued January, 2005 • MOC EMS Commitment issued January, 2005 • Obligation of Environmental Stewardship • Public expectations • The “business side” of government • Regulatory compliance issues

6. Introduction The Nature of an EMS • Is NOT a computer system • Is about management practices and planning • Is about environmental stewardship • An EMS integrates the organization’s environmental objectives with its overall business processes and systems, so that environmental considerations can become a routine factor in business decisions. • An EMS provides the framework for: • Developing a system that will consistently address and resolve environmental issues. • Establishing environmental objectives and targets. • Demonstrating continual improvement of the system and our environmental performance.

7. Introduction Overview • What is an EMS? • What are the major concepts of EMS? • Why is an EMS important? • Who needs to know about it? • What can I expect to see from management regarding EMS?

8. What is an EMS? EMS Defined • Continuous cycle of plan, do, check and act • Improving processes and actions to meet business and environmental goals

9. EMS = Environmental Management System Basic Definition: A formal set of management processes and practices that enables an organization to manage and reduce its environmental impacts and operate with greater efficiency and control

10. An EMS is Environmental • Reviews environmental aspects and impacts of all relevant activities • Targets significant environmental impacts • Places responsibility with staff performing the activity • Helps to maintain environmental compliance

11. An EMS is Management • Based on commitment and increased involvement of top management • Alignment of environmental and mission objectives • Consistent with other management systems

12. An EMS is a System • Interrelated procedures and controls • Informal becomes formal • Checks and balances • Continual Improvement

13. Policy Planning Implementation Checking Management Review What is an EMS? Facts & Characteristics • Lead to continual improvement • Most are based on the ISO 14001 EMS standard • An EMS is flexible • Should accomplish core goals of pollution prevention and environmental compliance as well as mission sustainability

14. What is an EMS? Policy • Statement issued by top management Planning • Identify aspects and impacts Implementation • Define roles & responsibilities • Establish operational controls • Establish document control • Establish communication procedures Checking • Monitor & measure performance • Evaluate compliance with legal requirements • Identify nonconformities, initiate and evaluate corrective actions • Conduct EMS audits Management Review • Senior leadership reviews EMS performance • Revise policies, procedures and programs

15. What is an EMS? Keys to EMS Success • Leadership commitment • Continual improvement • Flexibility • Compatibility with organizational culture • Employee awareness and involvement A successful EMS begins with you!

16. Knowledge Check: What is an EMS? Which of the following does not describe EMS? A A system of computers with specialized software that all program managers can access. A framework that allows an organization to consistently control the effects its operations or processes may have on the environment and to continually improve its practices. A continual cycle of planning, implementing, reviewing and improving the processes and actions That an organization undertakes to meet its organizational and environmental goals. Establishes a management framework by which an organization’s impacts on the environment can be systematically identified and reduced. B C D

17. Knowledge Check: What is an EMS? Which of the following does not describe EMS? A A system of computers with specialized software that all program managers can access. A framework that allows an organization to consistently control the effects its operations or processes may have on the environment and to continually improve its practices. A continual cycle of planning, implementing, reviewing and improving the processes and actions That an organization undertakes to meet its organizational and environmental goals. Establishes a management framework by which an organization’s impacts on the environment can be systematically identified and reduced. B C D The correct answer is A

18. Knowledge Check: What is an EMS? Many federal agencies have active and effective pollution prevention programs and waste management activities already in place. These could be incorporated into an overall EMS. A True False B

19. Knowledge Check: What is an EMS? Many federal agencies have active and effective pollution prevention programs and waste management activities already in place. These could be incorporated into an overall EMS. A True False B A is Correct ! This is a TRUE statement.

20. Knowledge Check: What is an EMS? Which of the following reflects the correct sequence of events in the EMS cycle? Policy, Planning, Checking, Implementing, Reviewing Reviewing, Planning, Checking, Implementing, Policy Implementing, Planning, Policy, Checking, Reviewing Policy, Planning, Implementing, Checking, Reviewing A B C D

21. Knowledge Check: What is an EMS? Which of the following reflects the correct sequence of events in the EMS cycle? Policy, Planning, Checking, Implementing, Reviewing Reviewing, Planning, Checking, Implementing, Policy Implementing, Planning, Policy, Checking, Reviewing Policy, Planning, Implementing, Checking, Reviewing A B C D D is correct !

22. Knowledge Check: What is an EMS? Which of the following are characteristic of a successful EMS? Top leadership commitment. Employee awareness, involvement and focus on continual improvement. Flexibility and compatibility with organizational culture. All of the above. A B C D

23. Knowledge Check: What is an EMS? Which of the following are characteristic of a successful EMS? Top leadership commitment. Employee awareness, involvement and focus on continual improvement. Flexibility and compatibility with organizational culture. All of the above. A B C D Correct ! D is the right answer. All are KEY to a successful EMS.

24. What are the majorconcepts of EMS? • Activities, Products and Services • Environmental Aspects • Environmental Impacts

25. What are the majorconcepts of EMS? 1. Activities, Products and Services • Activity Examples – work processes performed daily • Driving to work • Disposing of waste • Changing oil in vehicles • Visitor services • Product Examples – outcome of your work • Reports • Repair of vehicles • Policies, orders, directives • Services Examples – also an outcome of your work • Administrative • Environmental • Maintenance

26. What are the majorconcepts of EMS? • Environmental Aspects • Definition: An environmental aspect is the part of an activity, product, or service that interacts with the environment. An aspect can be thought of as the actual or potential “cause” of an environmental impact. • Aspects can be regulated or unregulated. Examples: • Waste generation • Energy consumption • Paper consumption • Hazardous materials • Use of ozone depleting substances in air cooling units • Lights and computers left on at night • Copier paper bleached with chlorine • Fueling spills

27. What are the majorconcepts of EMS? 3.Environmental Impacts • Definition: Any change to the environment, whether adverse or beneficial, wholly or partly resulting from an organization’s activities, products, or services. Examples: • Health and safety exposure • Landfill space • Depletion of natural resources • Air quality impairment

28. A significant aspect is one that has or can have a significant impact on the environment.

29. Role of Significant Aspects in the EMS • Significant aspects drive the EMS • EMS is designed to identify, control, manage, and improve upon the significant aspects • Compliance with legal and other requirements is a part of the system and does relate to the aspects • Elements such as operational control (procedures and work instructions), training, monitoring and measurement, emergency planning, and setting objectives all depend on significant aspects.

30. Knowledge Check: What are major concepts of an EMS? Which of the following are important EMS concepts? Identifying environmental aspects is a key part of an EMS. Aspects arise from your organization’s activities, products, and services. A successful EMS includes procedures for identifying aspects and updating. All of the above. A B C D

31. Knowledge Check: What are major concepts of an EMS? Which of the following are important EMS concepts? Identifying environmental aspects is a key part of an EMS. Aspects arise from your organization’s activities, products, and services. A successful EMS includes procedures for identifying aspects and updating. All of the above. A B C D D is right ! All are important EMS concepts.

32. Knowledge Check: What are major concepts of an EMS? Which of the following statements are true? A A significant aspect is one that has or can have a significant impact on the environment. EMS is a way to comply with environmental laws and regulations. Aspects can be regulated or unregulated. All of the above. B C D

33. Knowledge Check: What are major concepts of an EMS? Which of the following statements are true? A A significant aspect is one that has or can have a significant impact on the environment. EMS is a way to comply with environmental laws and regulations. Aspects can be regulated or unregulated. All of the above. B C D D is the correct answer.

34. Knowledge Check: What are major concepts of an EMS? Aspects arise from activities, products, and services A True False B

35. Knowledge Check: What are major concepts of an EMS? Aspects arise from activities, products, and services A True False B This is a TRUE statement.

36. Why is an EMS Important? The Benefits of an EMS • Reducing environmental impacts and preventing pollution • Minimizes accidents and problems • Decreasing environmental impact • Improving overall environmental performance and enhancing compliance • Increasing efficiency of operations by reducing environmental-related costs • Using materials and resources more effectively • Avoiding costs associated with cleanups, fines and violations • Complying with President’s Executive Order 13148

37. Knowledge Check: Why is an EMS Important? An EMS is important for many reasons. Which of the following were presented as benefits of implementing an EMS ? It enables compliance with Executive Order 13148. It helps reduce environmental impacts and prevent pollution. It provides a means to assess the organization’s management of environmental risks and how to find more cost-effective solutions. All of the above. A B C D

38. Knowledge Check: Why is an EMS Important? An EMS is important for many reasons. Which of the following were presented as benefits of implementing an EMS ? It enables compliance with Executive Order 13148. It helps reduce environmental impacts and prevent pollution. It provides a means to assess the organization’s management of environmental risks and how to find more cost-effective solutions. All of the above. A B C D D is correct ! All of the answers above are benefits of a successful EMS.

39. How does an EMS work? We will improve the environment. How we affect the environment. We will reduce our effect. What we will do. How we will do it.

40. Who needs to know about it? EMS roles and responsibilities 1. Environmental Policy • Demonstrates senior management commitment • Provides the framework for setting objectives and targets • Communicates MOC’S commitments to compliance, pollution prevention and continual improvement in environmental performance

41. Who needs to know about it? EMS roles and responsibilities 2. Planning • Define the scope of our EMS • Review existing planning and budget documents • Identify environmental aspects • Identify staff whose work may have a significant impact upon the environment

42. Who needs to know about it? EMS roles and responsibilities 3. Implementation • Do you perform your job in a manner that will minimize your impact upon the environment? • Have you been trained to do so? • Do you have work procedures or operational controls to ensure minimal environmental impact? • If so, are they current? • Do you know, right now, exactly what to do in case of a spill or release situation?

43. Who needs to know about it? EMS roles and responsibilities 4. Checking • Evaluate compliance • Identify deficiencies • Determine appropriate response • Assess root cause to identify appropriate corrective action • If changes are necessary, document them

44. Who needs to know about it? EMS roles and responsibilities 5. Management Review • Evaluate performance of the EMS as a whole • Address results of internal audits and compliance evaluations • Address the extent to which objectives and targets have been met • Address the status of corrective and preventative actions • Address changing circumstances • Make recommendations for improvement • Management review must be documented

45. Knowledge Check: Who needs to know ? Only senior management needs to understand what an EMS is and what their responsibilities are. A True False B

46. Knowledge Check: Who needs to know ? Only senior management needs to understand what an EMS is and what their responsibilities are. A True False B B is correct ! To be successful, everyone needs to understand EMS and how they contribute.

47. What can I expect from leadership regarding EMS? • MOC has create a policy statement that reflects the nature and scale of our activities that defines their commitment to compliance, pollution prevention, and continuing improvement. • Ensure the availability of human resource, specialized skills, organizational infrastructure, technology and financial resources to establish, implement and maintain the EMS.

48. Knowledge Check: What are the major concepts of EMS? Which of the following activities can you expect to see evidence of in your organization? Senior management will do it all by themselves. Senior management will generate a policy statement to reflect the nature and scale of your organization’s activities and incorporate your organization’s commitment to compliance with laws and applicable requirements. Senior management will lead the efforts in determining how your organization impacts the environment and which aspects should be managed through EMS. Both B and C. A B C D

49. Knowledge Check: What are the major concepts of EMS? Which of the following activities can you expect to see evidence of in your organization? Senior management will do it all by themselves. Senior management will generate a policy statement to reflect the nature and scale of your organization’s activities and incorporate your organization’s commitment to compliance with laws and applicable requirements. Senior management will lead the efforts in determining how your organization impacts the environment and which aspects should be managed through EMS. Both B and C. A B C D D is correct ! Management effectively integrates an EMS policy into everyday business activities and supports the organization’smission. However, EMS is everyone’s job !

50. Summary “Environmental Management is everyone’s job” An effective EMS integrates environmental management into everyday business activities and supports the organization’smission