New York State Department of Transportation

1. New York State Department of Transportation NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road PIN 0054.22, contract D900014 Draft Request for Proposals RFP Informational Meeting December 19, 2013

2. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Rules of Contact Catherine Traina Attn: NY Route 347 – Mt. Pleasant Rd. to Terry Rd. Office of Contracts Management New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York 12232 Catherine.Traina@dot.ny.gov

3. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Agenda • Project Overview • Procurement Schedule • Project Requirements • Status of : Adjacent Projects ROW Utilities • General Contract Information • RFP Content • Quality Control & Quality Assurance • Evaluation and Selection • Additional Information and Submission Guidelines • Questions and Answers

4. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road General Location TOTAL FEIS PROJECT LIMIT Design-Build Phase 2 Project Location Design-Bid-Build Project (Completed) Design-Build Phase 1 Project under construction

5. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry RoadGeneral Location Bike Path End Start

6. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry RoadAnticipated Procurement Schedule

7. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road General Scope of Work • Widening of NY Route 347 with additional travel lanes and shared-use path for pedestrians and bicyclists in a Manner that Maintains the Corridor Theme; • Pedestrian facility design and installation; • Bus turnouts and enhanced bus stop design and installation; • Extensive landscape design and installation including, but not limited to: vegetated screening, planted raised median, street trees, vegetated drainage features; • Invasive species removal as shown on the Indicative Plans • Concrete sound wall design and installation;

8. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road General Scope of Work (Continued) • Relocation and/or preservation of existing utilities; • ITS Installation and integration with the existing INFORM system; • Traffic signals; • Installation of street and pedestrian lighting. • Signing & pavement markings; • Work Zone Traffic Control; • Drainage; • GreenLITES Certification at Evergreen Level;

9. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road General Scope of Work (Continued) • All Other Items of Work Necessary to Complete the Project Safely, On Schedule, and in Compliance with the Contract Documents including the NY Route 347 Aesthetic Design Guide.

10. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Proposed Typical Cross Section New Sound Wall(s) or Low Screen at/near ROW Line

11. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Proposed Typical Plan

12. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Proposed Greenway Stop

13. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Aesthetic Design 13 • Think holistically about how the design and construction decisions will affect the final aesthetic design of the roadway. • Ensure the RFP requirements as it relates to the Aesthetic Design Guide are met throughout various stages of the project. • The Technical Solutions should reflect a collective design of related elements: • Tree Inventory, anticipated vegetation removals, and proposed planting • Aesthetic design of concrete materials ie. sound walls, retaining walls, and median barrier • Shared-use path alignment, Greenway Stop, and associated transportation features ie. bio-swales, drainage basins, rain garden, etc • Bus stop enhancements ie. decorative pavement, bus shelter, solar lighting, bike racks

14. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Status • Status of : Adjacent Projects ROW Utilities and Suffolk Co Water

15. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Adjacent Projects PIN/Description: 0054.20 (D900012) – NY 347 Safety and Mobility Improvements from NY 111 to Mt. Pleasant Road • This is a Design-Build project with anticipated completion date of May 2015. • WZTC: Long term lane closures • Design Build team: Posillico Civil and AECOM

16. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Right-of-Way The Department anticipates that all additional ROW it deems necessary for the Project will be acquired prior to the Notice to Proceed (June, 2014) in accordance with DB §107-22. No relocations are required as a result of this project. Should the Design-Builder identify any additional ROW needs for the project, it shall be acquired in accordance with DB §107-22.

17. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Utility Coordination – Existing Utilities In accordance with Part 4 – Utility Requirements, Design-Builder is responsible for: • Appointing a single dedicated person responsible for managing all utility coordination; • Verifying utility facility locations; • Identifying & resolving potential conflicts not yet documented; • Providing information on the need for any additional utility easements; • Coordinating with owner for utility relocation; • Provide stakeout and final layout for utility relocations • Protecting existing utilities; • Cost to repair utility damage caused by Design-Builder; • Informing the Department of all meetings/correspondence with utility owners; • Being Party to and signing the Three-Party Utility Agreement.

18. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Utility Coordination – Existing Utilities • Long Island Power Authority (LIPA) and Verizon (Aerial): • Approximately 62 poles carrying electric, telephone and cable on both sides of NY 347 (to remain in service); • Poles are owned by LIPA or Verizon- LIPA owns 36; Verizon owns 26. The current pole heights vary from approximately 35 feet to 45 feet; • Service connections to businesses and homeowners originate from the pole line along NY 347 (to remain in service); • There are third party attachments, including Cablevision and LI Fiber; • There are 4 overhead transfer lines that feed to the communities to the north and south of NY 347.

19. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Utility Coordination – Existing Utilities • National Grid Gas • There is an existing 8” steel main in the center median of NY 347; • National Grid shall perform all work to relocate this main out of the center median; • This relocation is anticipated to take 6 weeks; • There are steel gas mains located on the east side of Terry Rd. – a 4” main south of NY 347, and a 6” main north of NY 347. If offsets are required due to pavement widening and/or drainage modifications, National Grid anticipates requiring approximately 2 weeks to complete this work once the site has been marked out and made available.

20. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Utility Coordination – Existing Utilities • Verizon (Underground): • There is a seven (7) conduit - 4” PVC duct bank with a buried copper cable along the existing south side of NY 347 from Mt Pleasant Road to Hidden Ponds Drive, with approximately 30” cover; • There are 3 manholes associated with these conduits; these manholes are to be considered fixed objects which cannot be relocated; • There is also an underground 15 conduit PVC duct bank (5 across and 3 deep) that runs along the east side of Terry Road that and crosses NY Route 347; • Manholes associated with these conduits are located either side of NY Route 347; additional manholes exist within the project limits on Terry Road; • Should complete relocation of duct bank and buried cable between manholes be required, Verizon will need at least 10 weeks to complete the work; Verizon shall be responsible for all relocation work; • Verizon will require approximately 2 weeks to offset conduits and/or cable at each conflict location;

21. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Utility Coordination – Existing Utilities • Suffolk County Water • There is a 12” water main on NY 347 in the vicinity of the center median from Mount Pleasant Road to Terry Road and beyond; • These water mains shall be relocated to the south side of NY 347 by the Design-Builder; • The Design Builder shall be responsible for all costs to design and reconstruct these mains as well as all service connections, hydrants and valves • There is also a 12” water main that runs along the west side of Terry Road.

22. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Contract Information • Lump Sum Design-Build Contract; • Best Value Selection Process (50% Price, 50% Quality); • Project Completion Date shall be the earlier of: • April 30, 2016; or • The number of days past NTP proposed by the successful Proposer on Form SCD (ITP Appendix D) • There is one Interim Completion Milestone (Permanent Transfer of all Traffic to Final Lane Configuration) • There is a Payment Schedule provided in the RFP; • $ 80,000.00 Stipend to Unsuccessful Proposers; • Liquidated Damages may be imposed for not meeting the Interim Completion Milestone date and the Project Completion date; • Escrow Submission of Bid Documents for Successful Proposer;

23. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Contract Information • There is a Buy America Clause • There is an Iran Divestment Clause • There is a DBE Participation Goal 15% • All Environmental permits and ROW by the Department based on 30% design plans, including NYSDEC and USACE Fresh Water Wetlands Permits • The Design-Builder is responsible for complying with the requirements of Environmental permits obtained by the Department, including submission of final detailed plans to permitting agencies for review and approval • The Design-Builder shall be responsible for all costs and/or delays associated with inconsistencies between the final plans and the approved permits, including any necessary re-permitting and/or redesign. modification • All Construction Related Permits (i.e., SPDES) by Design-Builder

24. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Contract Information (Continued) • RFP Documents: • Instructions to Proposers • Part 1: D-B Agreement • Part 2: General Provisions, Section DB 100, • Part 3: Project Requirements (Scope of Work) • Part 4: Utility Requirements • Part 5: Special Provisions (Standard Specification Changes For DB Use) • Part 6: RFP Plans (Indicative Plans Only) • Part 7: Engineering Data(NY Route 347 - Aesthetic Design Guide) • Part 8: Special Specifications (New DB Specifications) • Part 9: The Design Builder’s Proposal • Part 10: Addenda (If Any) • Reference Documents: On Department’s web site (Not Part of the Contract Documents)

25. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Quality Control (QC) • QC is Design-Builder’s Responsibility • Design-Builder shall appoint a QC Manager responsible for QC Plan for both Design and Construction • Design QC shall be by the Designer in accordance with the QC Plan • Construction Inspection shall be by an Independent Engineering Firm (Hired by the Design-Builder) • Materials Testing shall be by an Independent Testing Firm or Laboratory (Hired by the Design-Builder) • The Independent Testing Firm shall report to the Construction Inspection Firm • Offsite Plant Quality Control will be performed by the Department

26. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Quality Assurance (QA) • Design and Construction QA is the Department’s Responsibility • The Department may perform QA on any of the Design-Builder’s activities • The Department will utilize an independent Consultant to perform QA of the Design-Builder’s Designs • Construction QA will be performed by Department staff • Offsite Plant Quality Assurance will be performed by the Department

27. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road RFP Evaluation and Selection Pass/Fail Evaluation Factors • Legal – Financial – Administrative – DBE Compliance - Price Proposal (Bond/Conformance) Quality Evaluation Factors (50%) • Key Personnel (28%) • Management Approach (35%) • Overall Design-Build Team Organization (12%) • Design Management Plan (5%) • Construction Management Plan (8%) • Quality Control Plan (10%) • Technical Solutions (27%) • Design Approach (7%) • Construction Approach (10%) • CPM Schedule (10%) • Project Support (10%) Price (50%) Proposers must obtain a minimum score of 60% of Quality Evaluation factors

28. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Additional Information – Submission Guidelines • All proposals must be self-contained. • Proposals should not have links to external web sites. • Proposals should contain all information needed for evaluation. • Do not “assume the Department knows” your firm and it’s experience/qualifications. • Make sure the schedule you propose includes all anticipated time associated with the final design, QC/QA review, production, and construction of project materials such as the concrete sound walls.

29. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Additional Information – Submission Guidelines • Submit ALL Forms required. • Do not alter any Form unless indicated on the Form. • Do not add any appendices or attachments to the Forms. • Do not include photographs or illustrations unless specifically indicated. • Do not submit • Form SA (Stipend Amendment) • Form BDEA (Bid Document Escrow Agreement) • PAB (Payment Bond (Labor and Material Bond)) • PEB (Performance Bond (Faithful Performance Bond))

30. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Additional Information – Submission Guidelines • Responses to Proposer Questions will be posted on the Department’s Project Web Site • Reference Documents are Posted on the Department’s Project Web Site: https://www.dot.ny.gov/main/business-center/designbuildproject4 • Reference Documents include: • Design Report / FEIS • “As Builts” • Record Plans • Regional Design Sheets • Other Documents

31. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Rules of Contact Catherine Traina Attn: NY Route 347 – Mt. Pleasant Rd. to Terry Rd. Office of Contracts Management New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York 12232 Catherine.Traina@dot.ny.gov

32. NY Route 347- Design Build Phase 2Mount Pleasant Road to Terry Road Questions and Answers Questions ?