New York State Department of Transportation

New York State Department of Transportation Superstructure (4) and Bridge (3) Replacements At Various Locations in Region 9 PIN 9806.82, Contract No. D900020 Broome, Tioga and Delaware Counties Draft Request for Proposals RFP Informational Meeting August 13, 2014

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020) Rules of Contact Peter Russell Attn: Superstructure and Bridge Replacements in R9 Design-Build Project Office of Contract Management New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York 12232 Peter.Russell@dot.ny.gov

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020) Agenda • Project Overview • Department’s Goals & Project Requirements • Scope of Work • Status of: ROW and Utilities • General Contract Information • Alternative Technical Concepts • Procurement Schedule • One-on-One Meetings • RFP Content • Quality Control & Quality Assurance • Evaluation and Selection • Additional Information and Submission Guidelines • Questions and Answers

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)General Location 4

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Goals • Replace superstructure of four bridges in Region 9 (Base Project) • Replace three CBOW bridges in Region 9 (Option) • Ensure the safety of the traveling public • Ensure coordination with all utility owners, third parties, and the surrounding residential community • Ensure a long-service life for all Project elements to satisfy long term preservation goals • Ensure compliance with the Project’s environmental commitments

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Goals (Continued) • Maximize the beneficial impact of the public investment in the Project by • Providing cost-effective solutions that maximize value over the lifespan of the Bridges; • Sequencing construction to minimize effects on vehicular traffic operations; • Reducing future maintenance requirements; • Minimizing effects on residential neighborhoods and business communities • Deliver Project Safely, On Schedule, On Budget, and Environmentally Compliant. • Provide best value to the Department

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)General Scope of Work Base Project: • Superstructure replacement for four bridges in Broome and Tioga Counties • Removal of existing superstructure • Modifications of substructures as necessary to accommodate new superstructure Option: • Complete replacement of three bridges over Pea Brook and Pea Brook Tributary on NYS Route 97 in Delaware County (Option) • Removal of existing substructure and superstructure • Construction of new bridges, including new foundations • Development of single SWPPP for all replacements (if required) • Remediation and disposal of Asbestos Containing Materials (ACMs)

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)General Scope of Work (Continued) Base Project and Option: • Reconstruction of approach roadways as necessary to connect to the new structures, including correction of superelevation rates • Development of WZTC Plan for each site • Coordination with and/or preservation of existing utilities • Design and installation of new guide railing / bridge railing. • Avoid existing environmental constraints • Threatened and endangered species • Farmlands • Wetlands

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Right-of-Way • The Department owns all Right-of-Way for the existing structures. • No additional Right-of-Way acquisitions or temporary easements are anticipated to be required for this project. • Any Right-of-Way fencing damaged or removed by the Design-Builder during construction shall be replaced with new Right-of-Way fencing meeting current Department standards.

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Utility Coordination – Existing Utilities In accordance with Part 4 – Utility Requirements, Design-Builder is responsible for: • Verifying utility facility locations; • Identifying & resolving any conflicts not yet documented; • Coordinating with utility owners for utility relocations; • Providing stakeout and final layout of utility relocations; • Protecting existing utilities; • Cost to repair damages to utilities caused by Design-Builder; • Informing the Department of all meetings/correspondence with utility owners.

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Utility Coordination – Existing Utilities • Base Project : • Noutility impacts are anticipated in connection with any of the superstructure replacements contained in the Base Project • Option: • Verizon: • Verizon shall be responsible for any necessary relocations of their aerial facilities due to construction of wing walls of the new bridges • NYSEG: • NYSEG shall be responsible for any necessary relocations of their aerial facilities due to construction of wing walls of the new bridges

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Contract Information • Lump Sum Design-Build Contract; • Best Value Selection Process (50% Price, 50% Quality); • Project Completion Date shall be the earlier of: • November 31, 2016; or • The number of days past NTP proposed by the successful Proposer on Form SCD (ITP Appendix E) • There is a Payment Schedule provided in the RFP; • Stipend to Unsuccessful Proposers (50% of Qualified Costs, $75K max.); Must satisfy criteria in ITP General Instructions; • Liquidated Damages will be imposed for not meeting the Project Completion date and for Impacts to Traffic in excess of the number of calendar days indicated on Form SCD; • Escrow Submission of Bid Documents for Successful Proposer.

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Contract Information (Continued) • There is a Buy America Clause • There is an Iran Divestment Act Clause • There is a DBE Participation Goal of 11% • All ROW owned by NYSDOT • Any additional Environmental and Construction Related Permits by Design-Builder

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)ATCs • Alternate Technical Concepts (ATCs) are proposals from the Proposer to design and construct the Project in a manner that is different than the RFP requirements, and which: • are submitted to the Department for review and consideration prior to Proposal submittal; • have significant savings in time, reduction of traffic impacts, community disruption, project costs, environmental impacts, and/or other beneficial impacts to Project parameters; • in the Department’s judgment offer an equal or superior Project.

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)ATCs (Continued) • Proposers may submit, on a confidential basis, up to five (5) proposed alternatives to the RFP requirements for the Department’s pre-approval; • The proposed end product of each alternative must, in the Department’s judgment, be equal to or better than the Work product described in the RFP Documents; • The Design-Builder is solely responsible for obtaining approvals from any local municipality, public agency or permit issuing agency for ATC concepts which would affect their facilities, operations or issued permit • Form ATC to be submitted with each proposed ATC.

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Anticipated Procurement Schedule

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)One-On-One Meetings • If One-On-One Meetings are held, at least one meeting will be held with each Proposer; • One-On-One Meetings will be recorded; • Department reserves the right to disclose to all Proposers any issues raised during the meetings that may materially affect the Project; • Department will not disclose information pertaining to an individual Proposer’s technical concepts, proposal or ATCs; • Additional One-On-One Meetings may be held if required to review ATCs or if the Department believes it is warranted.

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Request for Proposals (RFP) Documents • RFP Documents: • Instructions to Proposers • Part 1: D-B Agreement • Part 2: General Provisions, Section DB 100 and Appendices • Part 3: Project Requirements (Scope of Work) • Part 4: Utility Requirements • Part 5: Special Provisions • Part 6: RFP Plans • Part 7: Engineering Data • Part 8: Special Specifications (Including New DB Specifications) • Part 9: The Design-Builder’s Proposal • Part 10: RFP Addenda (If Any) • Reference Documents: On Department’s web site (Not Part of the Contract Documents)

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020) Request for Proposals (RFP) Documents (Continued) • RFP Documents: • Instructions to Proposers • General Instructions • Appendix A – Project Information • Appendix B – Administrative Submittal Requirements • Appendix C – Technical Submittal Requirements (Three Volumes) • Appendix D1 – Price Proposal Submittal Requirements (Base Project) • Appendix D2 – Price Proposal Submittal Requirements (Base Project plus the Option) • Appendix E – Forms • Appendix F – Conflicts of Interest Policy • Appendix G – Abbreviations and Definitions

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020) Request for Proposals (RFP) Documents (Continued) • Instructions to Proposers: • Appendix C • Volume 2 (Applicable to Base Project Plus the Option) • Section 1 – Key Personnel and Firm Experience • Section 2 – Management Approach • Section 4 – Project Support • Appendix 2A (Applicable to the Base Project) • Section 2 – Management Approach (cont.) • Section 3 – Technical Solutions Narratives • Attachment A – Technical Solutions (Drawings) • Attachment B – Technical Solutions (Project Schedules) • Appendix 2B – (Applicable to the Base Project plus the Option) • Sections same as Appendix 2A

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Quality Control (QC) • QC is Design-Builder’s Responsibility • Design-Builder shall appoint a QC Manager responsible for QC Plan for both Design and Construction • Design QC shall be performed by the Designer in accordance with the QC Plan • Construction Inspection shall be performed by an Independent Engineering Firm (Hired by the Design-Builder) • Materials Testing shall be performed by an Independent Materials Testing Firm or Laboratory (Hired by the Design-Builder) • The Materials Testing Firm shall report to the Construction Inspection Firm • Offsite Plant Quality Control shall be performed by the Department

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Quality Assurance (QA) • Design and Construction QA is the Department’s Responsibility • The Department may perform QA on any of the Design-Builder’s Design and Construction activities • The Department will utilize an independent Consultant to perform QA of the Design-Builder’s Designs • Construction QA will be performed by Department staff • Offsite Plant Quality Assurance will be performed by the Department

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)RFP Evaluation and Selection Pass/Fail Evaluation Factors • Legal – Financial – Administrative – DBE Compliance - Price Proposal (Bond/Conformance) Quality Evaluation Factors (50%) • Key Personnel (25 points) • Management Approach (30 points) • Overall Design-Build Team Organization (8 points) • Design Management Plan (7 points) • Construction Management Plan (7 points) • Quality Control Plan (8 points) • Technical Solutions (35 points) • Design Approach (10 points) • Construction Approach (10 points) • Initial Baseline Schedule (15 points) • Project Support (5 points) • Proposal Format(5 points) Price (50%) Design-Builder must obtain a minimum score of 60 points on Quality Evaluation factors

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Additional Information – Submission Guidelines • All proposals must be self-contained. • Proposals should not have links to external web sites. • Proposals should contain all information needed for evaluation. • Do not “assume the Department knows” your firm and it’s experience/qualifications.

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Additional Information – Submission Guidelines • Submit ALL Forms required. • Do not alter any Form unless indicated on the Form. • Do not add any appendices or attachments to the Forms. • Do not include photographs or illustrations unless specifically indicated. • Do not submit • Form SA (Stipend Agreement) • Form BDEA (Bid Document Escrow Agreement) • PAB (Payment Bond (Labor and Material Bond)) • PEB (Performance Bond (Faithful Performance Bond))

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Additional Information • Responses to Proposer Questions will be posted on the Department’s Project Web Site • Reference Documents are Posted on the Department’s Project Web Site: https://www.dot.ny.gov/main/business-center/designbuildproject8 • Reference Documents include: • Design Reports • Bridge Inspection Reports • Record Plans • Asbestos Assessment Reports • ACE Nationwide Permit • NYSDEC Section 401 Water Quality Certification • NYSDEC Timber Rattlesnake Fact Sheet

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Rules of Contact Peter Russell Attn: Superstructure and Bridge Replacements in R9 Design-Build Project Office of Contract Management New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York 12232 Peter.Russell@dot.ny.gov

Superstructure and Bridge Replacements in Region 9Design-Build Project (PIN 9806.82; D900020)Questions and Answers Questions ?

New York State Department of Transportation