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Human Resources Advisory Council February 25, 2016

Human Resources Advisory Council February 25, 2016. Facilitated by Melissa Aguero Ramirez HR Director Region One ESC. Welcome, Introductions, Announcements. New Retirements EPP representatives. EPP Roundtable Discussion. New Teacher / Principal Survey EPP changes Application

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Human Resources Advisory Council February 25, 2016

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  1. Human Resources Advisory CouncilFebruary 25, 2016 Facilitated by Melissa Aguero Ramirez HR Director Region One ESC

  2. Welcome, Introductions, Announcements • New • Retirements • EPP representatives

  3. EPP Roundtable Discussion • New Teacher / Principal Survey • EPP changes • Application • GPA requirements • Letter of acceptance • Issuance of Probationary certificate • Intern assignments / HQ determinations • Mentor credentials • “Standard” training date

  4. Educator Preparation Programs • Principal Survey & New Teacher Survey (see sample) • To be distributed on or about April annually electronically • Designed to be completed online in 15 minutes • One survey per 1st year teacher • Due by June 15th annually • Pilot year was (09-10); Survey results did not count against EPPS • Results will post on Consumer Info website

  5. GPA Requirements • 2.5 overall GPA or in last 60 • 3.0 GPA of cohort

  6. NCLB vs. ESSAhttps://www.whitehouse.gov/the-press-office/2015/12/10/white-house-report-every-student-succeeds-act • Every Student Succeeds Act • replaces the Bush Administration's No Child Left Behind Act • will change the way teachers are evaluated, and • leaves accountability goals up to the states.

  7. Loan Forgiveness Programs • General information • http://tea.texas.gov/Texas_Educators/Educator_Initiatives_and_Performance/Student_Loan_Forgiveness_for_Teachers/ • TeacherLoanForgiveness@tea.texas.gov. • 2015 – 2016 Teacher shortage areas: • Bilingual/English as a Second Language • Career and Technical Education • Computer Science • English as a Second Language • Mathematics • Science • Special Education - Elementary and Secondary Levels • Federal Teacher Loan Forgiveness program http://tea.texas.gov/Texas_Educators/Educator_Initiatives_and_Performance/Federal_Teacher_Loan_Forgiveness_Program/ • TEACH for Texas Loan Repayment Assistance (outside source) • Federal Perkins Loan Teacher Cancellation  (outside source) • Public Service Loan Forgiveness Program • No date restriction or require you to be teaching in a class room; you can be working in any position within the school or other public service job category. • http://www.myfedloan.org/manage-account/loan-forgiveness-discharge-programs/public-service-loan-forgiveness.shtml • Contact Public Service Loan Forgiveness specialists at 855-265-4038 for more information.

  8. Appraisal 2016-17 • ILD or AEL is required for T-TESS appraisers and must have certificate on file. • ILD will no longer be available after 1/1/16. • AEL certificate is available through Region 13 website. • Must verify through the Texas Portal System each year that T-TESS appraisers have passed the certification exam before appraising. • Board must approve all appraisers for T-TESS/T-PESS each year. • Must have T-PESS certificate on file. • T-PESS certificate is through Region 13 website.

  9. Preparing for 2016-17 Appraisal Process • New School Districts implementing T-TESS/T-PESS Appraisal System AND current pilot districts • # administrators will need to be trained with T-TESS? (CO administrators, dean of instruction, HR, etc.) • # administrators will need to be trained with T-PESS? (Superintendent or other, central office administrators, HR, principals, assistant principals, etc.) • Intent to train form distributed at RAC • Submit to : smcconaughy@esc1.net 984-6262 • SLO pilot? • Submit to : smcconaughy@esc1.net 984-6262

  10. Implications of new evaluation systems • Job description for administrator • Scheduling of training for non-pilot LEAs • Verify eligibility to appraise • Evaluation timeline

  11. Core Subject Exams EC-6 and 4-8 • Started administration January 6, 2015 • Cost? • $131 then $65 per retake exam • 45 day retake waiting period applies • No breaks during test • Scores available within 7 days from test date • Decrease of the minimum passing standards approved for a period of one year effective 9/1/15 • Test preparation resources • http://cms.texes-ets.org/texes/prepmaterials/

  12. Core Subject EC-6

  13. Core Subject 4-8

  14. Educator Certification Examination Retake Policy Change • Attempts prior to 9/1/15 = 1 attempt • Eligible for 4 more attempts • “good cause” waiver for exceeding 5 time max testing requirement • EPP role • Remediation requirement prior to re-release • Implications of limiting attempts • Impact on 2nd and 3rd year internships

  15. Test center complaints Computer-Administered Tests ETS-TExES CAT Complaints PO Box 6051 Princeton, NJ 08541-6051 Fax: 1-609-530-0581

  16. Types of Permits • Permit requirements: http://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=5&ti=19&pt=7&ch=230&sch=F&rl=Y • Non-Renewable Permit (NRP) • Issued to the district for teachers who have completed all academic requirements and need only the ExCETs or TExES. • Valid for one school year • Criminal Check conducted by SBEC

  17. Types of Permits continued • Emergency Teaching Permit (ETP) • Issued by SBEC to districts that are not fully certified for the area that they are teaching • Non-certified • Lacking academic requirements • Based on a deficiency plan • Some may be renewed by completing a minimum of 6 hours that year • Maximum of three years without a standard certificate • Certified • For additional areas (i.e. Bilingual, Early Childhood) • Must complete deficiency requirements or test out

  18. Types of Permits continued • Temporary Classroom Assignment Permit (TCAP) • For secondary use only • Teacher must be fully certified • For use to allow teacher to teach up to 4 classes outside of certification area • Teacher must have 6 hours in content area to be taught • Valid for one school year only • Filed locally only – not on SBEC

  19. Educational Aides Each person employed in Texas public schools as an educational aide must be certified according to requirements established by the State Board for Educator Certification. (TAC 230.551) School districts recommend for the appropriate level of educational aide certification – I, II, or III Qualifications: High School Diploma or the equivalent such as a GED Relevant experience and/or skills as determined by the local school district

  20. Subchapter E – Educational Aide Certificates 230.53 (c) An applicant for an educational aide certificate must be able to communicate, listen, read, write and comprehend the English language sufficiently to use it easily and readily in daily communication. See 230.11(b)(1)-(5) forgeneral requirements and options for meeting English proficiency. Different “levels” of Educational Aide certification http://info.sos.state.tx.us/pls/pub/readtac$ext.ViewTAC?tac_view=5&ti=19&pt=7&ch=230&sch=E&rl=Y

  21. Educational Aide Certification Levels

  22. Institution of Higher Education – Paraprofessional Requirements • admits as regular students only persons having a certificate of graduation from a school providing secondary education, or the recognized equivalent of such a certificate; • is legally authorized within such State to provide a program of education beyond secondary education; • provides an educational program for which the institution awards a bachelor’s degree or provides not less than a two-year program that is acceptable for full credit toward such a degree; • is a public or other non-profit institution; and • is accredited by a nationally recognized accrediting agency or association or, if not so accredited, is an institution that has been granted pre-accreditation by such an agency or association that has been recognized by the Secretary for the granting of pre-accreditation status, and the Secretary has determined that there is satisfactory assurance that the institution will meet the accreditation standards of such an agency or association within a reasonable time. NCLB: Section 9101(24)

  23. ACA deadlines change

  24. Legislative Update – Same Sex Marriage • Same sex marriage is legal in Texas • Implications: • Nepotism • Conflict of interest forms • Revise forms • Emergency contact • FMLA • Areas of caution: • Required documentation • Employee reaction

  25. Legislative Update - Handguns

  26. Legislative Update • SB 507 (Cameras in the classroom) • Can videotape student/record voice without consent from parent for safety reasons • Videotaping equipment for special ed students in self contained classroom* • HB2610 (Instructional minutes vs. instructional days) • 75,600 minutes vs. 180 days of instruction • Effective 2015-2016 • Implications for next year?

  27. Administrator Evaluation • Principal • Commissioner Recommended Student Performance Domain Worksheet • Superintendent • Appraisal Worksheet and summary • Online resources http://www4.esc13.net/admapp/forms

  28. Staffing Tools • Student Enrollment Trends • 5 year enrollment comparison by campus type • 5 year enrollment by district • Staffing guidelines • Student: Teacher ratio (courtesy Walsh Anderson) • TEC §25.111 • 1 teacher : 20 students in ADA districtwide • TEC §25.114 • 1 teacher: 45 students in PE • Otherwise identify “manner in which student safety will be maintained”

  29. Special Education Staffing Guidelines • Factors for consideration • Districts must provide a continuum of services • Individual needs are determined by ARD committee • Services are to be provided in the least restrictive environment • Increase services in the general education classroom requiring collaboration • Students must have access to general curriculum • Levels of support vary per individual student • Gender may be a factor when student’s needs include behavioral restraint and/or personal care • IEP meetings and data management • Transition of 3 year olds with disabilities into public school as of 3rd birthday • Indirect services (medical management, case management, parent training, teacher training)

  30. Implications of Staffing Decisions • Contracts • Letter of reasonable assurance • Unemployment Compensation Liability

  31. “Getting more bang for your buck” • Various uses of funds • Special Education • Bilingual • NCLB • Reimburse teachers for passing Generalist 4-8 and/or multiple subject area certificates • Stipend for multiple preps • Hiring criteria • Bilingual • Generalists

  32. Types of Contracts • Probationary –for all teachers new to a district or who have been employed less than 2 yrs since 1967 with some exceptions Can be terminated at end of term without good cause, due process hearing or right to appeal with 10 day notice • Term – After probationary can be for up to 5 years and for 10 to 12 months in a year Can be Non-renewed at end of term for reasons defined in policy with 10 day notice

  33. Types of Contracts - continued • Continuing – similar to tenure not renewed because there is not expiration Can only be terminated for good cause with specific rights • Non Certified Administrator contracts • Letter of Reasonable Assurance

  34. Reminders: • District permitted to declare an educator’s contract void for lack of certification. If an educator fails to renew or extend his or her certificate through the State Board for Educator Certification (SBEC), the district can immediately declare his or her contract void without a due-process hearing (but remember that H.B. 1334 prevents districts from declaring an educator’s contract void if the certification was not renewed or extended simply because SBEC has not had a chance to approve the renewal). • Probationary contract can be issued for staff that assume a position that requires a different class of certificateThose who are returned to their previous jobs are entitled to the same type of contract they had prior to the change (term or continuing).

  35. Addendums & Timelines • Contract Administration Cycle • Certification Addendum • Utilized when teacher is not fully certified in a certain area (ie., Bilingual – will be placed on a permit) but certification is required to be acquired by set deadline • Hiring retirees • Contract • Retire/Rehire Addendum • Salary • Surcharge? • Exceptions

  36. Employment Contracts / Notifications • Contract administration cycle? • Reminder: Employee Notifications TEC 21.204(d) • Policy Code Policy Title • DA series Equal employment opportunity, genetic nondiscrimination, criteria for personnel decision • DBAA* Criminal history and credit reports • DBD Conflict of interest • DC* Employment practices • DCB Term contracts • DEA series Salaries and wages; incentives and stipends • DEC series* Leaves and absences • DF Termination of employment • DFA series Termination of, or return to probationary contract

  37. Employee Notifications Continued • Policy Code Policy Title • DFB series Termination of term contracts • DFD Hearings before hearing examiner • DFE* Resignation • DFF Reduction in force • DFFA Reduction in force due to financial exigency • DFFB Reduction in force due to program change • DG Employee rights and privileges • DGBA Employee complaints/grievances • DH Employee standards of conduct • DHE Searches and alcohol/drug testing • DI Employee welfare • DIA Freedom from discrimination, harassment, and retaliation • DK Assignment and schedules • DN series Performance appraisal

  38. Contractor or Employee? • DOL and IRS - fine line • What about TRS? • 3 areas to help identify: • Behavior control • Financial control • Type of relationship • Use checklist courtesy Region 10

  39. TRS • Standardized school year as of 13-14 • Service Credit: September – August • Salary: September – August • TEAMS (February 2016) - reporting of all retirees regardless of employment status

  40. Employment After Retirement • For the 2015-16 school year:

  41. Three Categories http://www.trs.state.tx.us/benefits/documents/employment_after_retirement.pdf

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