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Annual Meeting May 12 th 2011 7:00pm woa2

Annual Meeting May 12 th 2011 7:00pm http://woa2.org. 2011’s Meeting Agenda Meet the Board 2010’s Annual Meeting Minutes 2010’s Accomplishments Review 2010 Budget vs. Actual Financial Statement 2011’s Proposed Budget 2011 Events Spring Clean up- April 30th

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Annual Meeting May 12 th 2011 7:00pm woa2

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  1. Annual Meeting May 12th 2011 7:00pm http://woa2.org

  2. 2011’s Meeting Agenda Meet the Board 2010’s Annual Meeting Minutes 2010’s Accomplishments Review 2010 Budget vs. Actual Financial Statement 2011’s Proposed Budget 2011 Events Spring Clean up- April 30th National Night Out-August 2nd Open Forum-New Issues Vote Open Board Positions Drawing for 2012 Dues- homeowners present are eligible Meeting Adjourned

  3. Meet the Board Members for 2011 President- Chris Cliff Vice Pres./Social Cord.- Elizabeth White Web - Mohammad Aljabari Secretary- Lisa Hewitt Architectural Control- Mary Hillsdale Book Keeper- Jacqi Simon

  4. 2010 Annual Meeting Minutes May 12th 2010 7:10 pm Chris called meeting to order -Board members present Chris Cliff & Jacqie Simon 6 residents attended, 30 proxies submitted - Introduced board members - Approval of 2009 Annual Meeting Minutes Motion was made and seconded to approve the 2009 Annual Meeting Minutes as submitted. 2009 Year in Review Discussed 2009 Covenant violations -Numerous Parking of unauthorized vehicles in driveways. All homeowners were contacted and all responded with moving their vehicles. 2010 Neighborhood Events Spring Clean-up: April 24, 2010; Board members along with 1 WOA Family were present for Annual Spring Clean up. Family was given 2011 dues for helping out. We picked up trash from HWY 610 to 97th Avenue on Noble Avenue. National Night Out: August 3rd, 2010; Board members set up at 6:45. Neighbors started showing up at 7:00. A variety of ice cream treats were handed out. Many showed up but we had a lot of ice cream left over. Neighborhood Garage Sale: 4 families took part of. Santa Food Drive: December 28th, 2010

  5. 2009 Budget Jacqie reviewed and explained the 2009 budget and current financial status. Motion made to approve 2009 budget and seconded to accept budget as presented. Budget for 2010 Reviewed 2010 Budget proposal and financial statement Motion made and seconded to approve proposed budget for 2010. 2010: A look to the future Events in 2010 Spring Clean Up: Saturday, April 24th 3rd Annual Garage Sale: May 20-22 National Night Out: Tuesday, August 3th Santa Food Drive: Thursday, December 9th

  6. Open forum: • Add path area behind Honeysuckle Court to Spring Clean up. • Add Gmail address for Association onto website. • Inquire with the city to find out if we are required to have Monuments. If not, we could use the reserve money for something else. • Mailboxes will be replaced in the next 5 years. Start thinking about voting on installation of security mailboxes. • Can we offer a referral page on the website? • Each Neighborhood should have a Neighborhood Watch Program. • Garbage can storage…City Ordinance. • Snow/Salting of roads was a concern for one homeowner. • Can we get lights in the park? • Nominations/elections for 2010/2011 Board of Directors • Elizabeth White • Mary Hillsdale • Mahesh Deshpande • Drawing for Waived 2011 Dues • Motion made and seconded to adjourn the meeting

  7. 2010 Accomplishments Landscaping (see detail) Website up-dates Monument issue-closed

  8. Landscaping Update Phase 1 – Completed ~ October 2010 • Total Cost: $6,566.84 Phase 2 – Started ~ May 2011 • Estimated Cost: $7,020.00 _______________________________________ Discount for all Homeowners within Willows of Aspen II – Please contact DeRosier Outdoors at 763-486-3913 10% Discount on Landscape Maintenance 15% Discount on New Landscape Jobs

  9. Landscaping Update Phase 1 – Work Completed • Removed old Edging Rock and Shrubs around Monuments • Removed old Rock, Shrubs, Plastic and Dead Trees at Boulevard Islands • Installed 6 Whitespire Birch Trees in Boulevard Islands • Installed 3 Spring Snow Crab Trees, one at each Monument • Installed 8 Mil Thick Black Plastic • Installed New Regular Buff 1.5” Limestone Rock in Boulevard Islands • Planted 38 GoldflameSpirea In Boulevard Islands • Planted 60 Hemerocallis Indian Love Call Day Lily in Boulevard Islands • Trimmed all Trees located in Center Islands • Disposed of Trimmed Tree Limbs

  10. Landscaping Update Phase 2 – Estimated Work to be Completed • Remove all Edging, Rock, Mulch and Dead Shrubs around Cul-De-Sac Islands • Install New 8 Mil Black Plastic in Cul-de-Sac Islands • Install New Regular Buff Limestone Rock – 5 tons per Island • Install 9 Assorted Shrubs in all Cul-de-sac Islands except Primrose Court • Install New Edging all around Monuments • Install New 8 Mil Thick Black Plastic in Monuments • Install New Regular Buff Limestone Rock in Monuments • Install 3 Emerald Arborvitae – 1 per Monument • Install 15 Medium Sized Shrubs in front of Monuments – 5 per Monument • Install 45 Low Maintenance Perennials – 15 each Monument • Pressure Wash each Monument

  11. Monument-Outcome The city of Brooklyn Park has no legal ramifications if we do not hold money aside to be able to replace the monuments. There is nothing in writing stating that we have to keep the monuments in place.

  12. WOAII Annual Budget (1-1-10 to 12-31-10) • Income • Budget Actual Difference • Dues $10,425.00 $9,900.00 $(525.00) • Late Fees $380.00 $380.00 • Interest on Late Dues $239.00 $239.00 • 2009 Dues $75.00 $75.00 • Landscaping Income $80.00 $80.00 • Income $10,425.00 $10,674.00 $249.00 • Expense • Accountant Services $700.00 $650.00 $50.00 • Attorney Fees $500.00 $500.00 • Meeting Expenses $200.00 $200.00 • Bank Fees $25.00 $33.25 $(8.25) • PO Box $70.00 $70.00 • Bookkeeper $600.00 $599.00 $1.00 • Insurance $2,500.00 $1,836.00 $664.00 • Landscaoe Properties $200.00 $80.00 $120.00 • Landscape Common Areas - New$1,450.00 $6,652.41 $ (5,202.41) • Landscape Common Areas Maint. $90.00 $(90.00) • Mailbox Repair $75.00 • Garage Sale • Misc Signs • Postage/Copies $400.00 $385.41 $14.59 • Social Activites$400.00 $157.23 $242.77 • Website 200.00 $201.83 $(1.83) • Reserve $3,115.00 • Total Expense $10,435.00 $10,755.13 $(320.13)

  13. Current Assets(2-4-11) • CD 14462.82 • CD 14375.69 • Savings 4926.08 • Checking 11390.36 __________________________________________ • Assets 45154.95

  14. 2011 Budget Actual 2010 Proposed 2011 Income Dues $ 9,900.00 $10,425.00 Interest on Late Pymt $ 239.00 Landscaping $ 80.00 Past Dues $ 75.00 Late Fees $ 380.00______________________________________________ Total Income $10,674.00 $10,425.00 Expense Accountant Services $ 650.00 $ 650.00 Attorney Fees $ 500.00 $ 500.00 Meeting Expenses $ 200.00 $ 200.00 Bank fees $ 35.00 $ 35.00 Po Box $ 70.00 $ 70.00 Bookkeeper $ 600.00 $ 0.00 Insurance $ 1,836.00 $ 1,836.00 Landscaping Properties $ 80.00 $ Landscaping New/ Replacement $ 6,652.41 $ 7,020.00 Mailbox Maint/Repl $ 75.00 $ 75.00 Postage/copies $ 385.41 $ 400.00 Reserve $ 3,115.00 $ 3,115.00 Social Activities $ 157.23 $ 200.00 Web Site $ 201.83 $ 200.00 _____________ Total Expenses $ 14,557.88 $ 14,301.00

  15. 2011 Events Spring Clean up- April 30th National Night Out-August 2nd

  16. Open Forum-New Issues

  17. Nominations for 2011/2012 Board

  18. Drawing for 2012 Dues

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