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This process involves examining the school's current practices, assessing strengths and areas needing change, and setting goals for improvement in student learning and achievement. It is completed within 2-4 months, resulting in a 3-4 Year School Development Plan. The process includes establishing a School Development Team, gathering relevant data, analyzing data, reporting findings, and setting goals in collaboration with the school community.
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School Development Internal Review Building a Professional Learning Community
Internal School Review • The purpose is to examine the school’s current processes, practices and assessment results in order to determine its strengths and areas needing change. • The focus is on identifying opportunities to improve student learning and achievement. • Using the provincially established Criteria Statements, the school establishes baseline data that is used to measure future growth and development.
Internal Review Component • Starting point for provincial model • Completed within a 2-4 month period • Requires a comprehensive assessment of the school using Criteria Statements • Results in a 3-4 Year School Development Plan • Includes the full school community
Internal Review: Steps and Procedures • Establish a School Development (Leadership) Team • Gather and organize relevant data according to Criteria Statements • Establish Data Recording and Analysis Teams • Record and analyze the data • Report on data and reach consensus on strengths and challenges • Goal Identification
Step 1: Establish a School Development (Leadership) Team The leadership team has a general responsibility to lead, support and monitor the school development process at the school level. • 4-6 members: includes the administration, teachers and representation from parents, community and students (where appropriate) • Select a chairperson • Build a culture and capacity for school development • Establish timelines for each phase of the internal review
Step 2: Gather and organize relevant data according to Criteria Statements There are 15 provincially established criteria statements designed to identify strengths and challenges in four areas: • School Organization (1 & 2) • Leadership (3 & 4) • Teaching and Learning (5 – 13) • Culture and Climate (14 & 15)
Criteria Statements • Each criteria statement has: • “Questions to Consider” • Data Sources • Examples • The School development team, with District support, facilitates the gathering of all data
Data Collection Data is derived from three broad sources: • School actions and practices • Assessment • Surveys/Focus Groups
Step 3: Establish Data Recording and Analysis Teams • All staff should be on a team • Teams of 3-5 work best • Where appropriate, teams should have representation from the school community • Teams, where appropriate, should be representative of a cross section of the school’s staff • A member of the school development team should lead each data recording and analysis team
Step 4: Record and analyze the data To facilitate the recording and analysis session, the school development team should: • Set up an electronic file system • Ensure technology is functional
Close-out: Day 1 • Provide access to digital folders and files required to answer the criteria statement questions • Enter data on the Criteria Statement Recording Template • Hyperlink all supporting evidence to its source • Limitconversations during data entry • After data entry,begin to analyze the data for Strengthsand Challengesusing theCriteria Analysis Template
Cross reference all Strengths and Challenges statements (by number) with the data entered on the recording templates • Ensure all electronic files are named, saved, and secured
Step 5: Report on Data and Consensus on Strengths and Challenges • Data recording and analysis teams report their list of strengths and challenges for each criteria statement • The full group must reach consensus on the strengths and challenges of each criteria statement before proceeding to the next one
Step 6: Goal Identification • Purpose is to categorize the challenges into similar areas • Operational Issues are removed • Each team completes the Challenges to Goals Template • One team reports to all for comparison, discussion and consensus
Close-out: Day 2 • Each Data recording and analysis team reports to the full group • Encourage analysis and discussion to facilitate clarification and appropriate changes • Reach consensus on the Challenges • Complete the Challengesto Goal Areas Template • Remove Operational Issues from the master challenge list • Reach consensus on the goal areas • Ensure all electronic files are saved and secured
“It has often been said that an improvement process represents a journey rather than a destination, but even a journey needs ports of call along the way. Goals provide these ports of call and serve as landmarks in an improvement process.” (DuFour and Eaker, 1998)