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Notes Management

Notes Management. Iris Lee. Topic. Notes Management System Structure.....5 Minutes. Notes Management Common Data........10 Minutes. Notes Management Functions………....80 Minutes 1. Notes Payable Management 2. Notes Receivable Management 3. Cash Transactions

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Notes Management

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  1. Notes Management Iris Lee

  2. Topic Notes Management System Structure.....5 Minutes Notes Management Common Data........10 Minutes Notes Management Functions………....80 Minutes 1. Notes Payable Management 2. Notes Receivable Management 3. Cash Transactions 4. Bank Reconciliation 5. Cash Flow 6. Cash Forecast 7. Foreign Currency Revaluation

  3. Topic Notes Management Functions………....80 Minutes 8. Financing Management 9. Time Deposit Management 10. Foreign Exchange Transaction 11. Investment

  4. Notes Management System Structure AR AP Cash Transactions Payment NP Receive NR NR Contra Issue NP Cash Account Month Closing Cash Flow Cash Forecast Revaluation Financing and Investment Investment Time Deposit Foreign Exch. Trans. Financing

  5. Notes System Common Data • Maintain Bank Account • Bank Holiday Setting • Bank Transaction Code • Cash Variation Code Variance Classification: 1. Operating Activities 2. Investment Activities 3. Financial Activities • Bank Reconcile Code • Maintain Blank Check • NP Format

  6. Feature of Notes Payable (NP) • User Define Check Format • Record Various NP Transactions • Check Status Control • Notes Delivery Method Setting • System auto. issue check

  7. Notes Payable Procedure Payment Account Contra (aapt330) Draw Notes Payable (anmt100) Paid by Check? no Query Cash Transaction Log (anmq300) System print check yes no Modify Notes of Payment Slip (aapp330) yes Manually Issue Check Print Checks (anmr181) Batch Generate Vender Payment Checks (anmp500) A

  8. Notes Payable Procedure A 1. Print Envelop 2. Block Mail Receipt 3. Vender Acknowledgement Delivery Method Taken by vendor Mail Take Notes Payable (anmp160) Mail Notes (anmp170) -Cash -Withdraw -Note Returned Notes Payable Transaction (anmt150) Carry ANM Voucher to AGL (anmp400) END

  9. Feature of Notes Receivable (NR) • Keep Receipt date、Due date、Cash Date (for cash forecast) • Various Note Transactions: • 1.Receipt 2.Collection 3. Pledge • 4. Collection Discount • 5. Transfer 6. Withdraw 7. Note Returned 8. Cash • Transfer to Vendor • Can be returned after cashing

  10. Notes Receivable Procedure Receive Notes Receivable (anmt200) -collection -Cash -Transfer -Pledge -Note discount -Withdraw -Note Returned AR Contra Slip (axrt400) Notes Receivable Transaction (anmt250) Carry ANM Voucher to AGL (anmp400) END

  11. Cash Transactions AP Direct Payment NR Cashing Cash Transactions Financing Principal Payment TT Payment Cash Transaction records (Account Date, Bank Date) Time Deposit Interest NP Cashing /Return Foreign Exchange Delivery Payment for Foreign Purchase Investment Buying Conglomerate Funds Transfer

  12. Bank Reconciliation & Month Closing Procedure Print Cash Balance List (anmr322) Cash Transactions Update Cash Statistics (anmp320) Bank Statements Query & Reconcile Cash Transaction(anmt300) Update Cash Statistics (anmp320) Bank Reconciliation --------------------------------------------- Company Balance $130 - : Cash in transit (50) + : open NP 20 ----------------------------------------- Bank Balance $100 Print Bank Reconciliation Report(anmr341) Cash Account Period Closing

  13. Bank Reconciliation To Reconcile Company Balance and Bank Balance to control exactly cash transactions. Bank Balance Company Balance (Account Date) Reconcile (Bank Date) Bank Reconciliation

  14. Cash Forecast Demand Supply SO PO Delivery Purchase Receipt Bank Deposit/Withdraw Forecast (Manually) AR AP NR NP Cash Forecast Report

  15. Cash Flow-Direct Cash Variation Code (anmi060) Query & Reconcile Cash Transaction(anmt300) Print Statement of Changes in Cash (anmr330)

  16. Foreign Currency Revaluation To Revaluate foreign currency balance in the end of the month. Method 1: realized gain and loss Change Cash Balance ANM Setting Parametersanms101 Revaluation Rate Revaluation Entry Sheet For exchange gain/loss Method 2: unrealized gain and loss Monthly Revaluation Exch. Rate Fore.Curr Depo EoM Revalu. Listanmr363 Accrued Voucher for Exch. Gain/Loss Reverse Exch. Gain/Loss On Next Month

  17. Financing Process Maintain Credit Bank (anmi710) Contract Loan Credit Line (anmi711) Foreign Purchase Arriving Notify (aapt820) Maintain Short-term Financing Data(anmt710) Maintain Middle-term Loan(anmt720) Draw Notes Payable (anmt100)

  18. Interest Estimation Process Maintain Short-term Financing Data(anmt710) Maintain Middle-term Loan(anmt720) Gen. Monthly Interest Estimation (anmp730) Interest Estimation (anmt730) Carry Voucher to AGL (anmp400) Interest Payment (anmt740)

  19. Principal Payment Process START Principal Payment (anmt750) Entry Sheet Generate (anmt750) Confirm (anmt750) Post (anmt750) Draw Notes Payable (anmt100) END

  20. Time Deposit Management Certificate of Deposit anmi820 Time Deposit Pledge anmt820 yes Pledge? no Monthly Interest Income Temp. Est. anmp830 Remove Pledge anmt820 Maintain Interest Income anmt840 Time Deposit Maturity anmt850

  21. Foreign Exchange Process Maintain FX Account anms107 Maintain FX Transaction anmt400 D: Forward Exchange Receivable C: Forward Exchange Payable Exchange Discount Maintain FX Delivery anmt420 D: Buying Forward Exchange Payable Cash in account Operation Fee C: Forward Exchange Receivable Cash out account Carry ANM Time Deposit / FX Voucher to AGL anmp100

  22. Investment Process Maintain Investment Typeanmi600 Investment Expense Code anmi601 Maintain Investment anmt600 D: Investment Operation fee C: Cash Maintain Investment Buying anmt605 D: Cash Operation fee C: Investment Cover Securities FX. anmt610 Maintain Investment Current Value anmt620 Investment Profit Statement by Month anmr602 Investment Status Detail anmr601 Investment Revaluating List anmr620

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