The 2010 Alabama Airports Consultants Conference

1. The 2010 Alabama Airports Consultants Conference Presented by the Jackson Airports District Office and ALDOT Aeronautics Bureau October 7, 2009

2. Welcome By Dr. John C. Eagerton IV, Director Alabama Aeronautics Bureau

3. Topics

4. Surveys, Airports GIS, and the eALP By Rebecca Henry and Will Schuller

5. Agenda • Airport Surveys • GIS and Airports GIS Program • AGIS Website tutorial • eALPs • Future Vision for ALPs/NRAs • Concerns • Questions?

6. Airport Surveys • We no longer conduct surveys in accordance with FAA No. 405 • ALL survey data should be collected/submitted in accordance with FAA AC 150/5300-18B • Scope and survey plan must be approved by FAA

7. Airport Survey Tips for Consultants • Use the “White Paper” titled “A Guide to Airport Surveys” to assist you • The White Paper has a Sample Statement of Work • Only collect survey data when necessary • Only “Pilot Airports” are undergoing a full airport survey • Pilot Airports will provide additional data on what resources surveys require

8. GIS-Geographic Information System • Widely-accepted format used by numerous public agencies • In GIS, data is layered like a stack of transparencies • Data from many different sources is geographically projected to line up together

9. AGIS—Airports Geographic Information Systems • Airports GIS Website is up and running • https://airports-gis.faa.gov/airportsgis/ • You can create a log in, upload survey data • Sends out a quarterly newsletter • Find the White Paper Guide on this web site http://airports-gis.faa.gov/airportsgis/public/data/ (then find Airport_Survey_White_Paper.pdf )

10. AGIS—Airports Geographic Information Systems • Airports GIS Training for FAA Employees • First classes held in Oklahoma City 09/2008 • Airports GIS Training for Sponsors and Consultants • Integrated Distance Learning Environment (IDLE) • Web-Based Training • Link from AGIS website after logging in • Under development--expected roll out in January 2010

11. The Survey/AGIS Process • Use the “boilerplate” scope • Upload scope to AGIS website • There are not automatic notifications yet—notify the ADO contact • ADO and staff at FAA Headquarters will review and approve the scope • Once you get NTP, a survey plan will need to be coordinated in the same way • Progress reports should be submitted through the AGIS website

12. The Survey/AGIS Process • Electronic survey data will be submitted through the AGIS website • Survey data will be verified by NGS • Once data is approved, it will be maintained for that airport and built upon

13. When To Use The AGIS Process • Table 2-1 in AC 150/5300-18B identifies what elements are needed for a survey. • All obstruction chart / approach surveys must be in accordance with 150/5300-18B. • Currently only pilot program airports are using the GIS system for construction, rehabilitation or ALP survey needs. • Jackson ADO has no airports in the pilot program.

14. What will we do with the AGIS data? Create an eALP!

15. eALP—Electronic Airport Layout Plan • AGIS will provide data to create an eALP • Electronic will replace paper* • The eALP will be a current digital view of the airport • FAA is developing standards for the eALP *Someday

16. FAA Goals for eALP • Create a user friendly, web-base ALP graphical interface • Create a secure, centralized data warehouse • Redefine airport data standards • Ensure compatibility with current industry standards

17. FAA Goals for eALP • Standardize ALP design layouts • Ensure all ALP/airport associated FAA regulations, advisory circulars, and checklists are updated • Provide simplified electronic gateway for ALP creation/amendment/validation, and provide known good standardized data to support

18. eALP Accomplishments • Combined and standardized ALP checklist • Revised ALP Set drawing requirements • Revised how each drawing will look

19. Future Vision of eALP/AGIS • ALPs will be submitted/approved electronically in AGIS • Surveys will be submitted/approved electronically in AGIS (should be done now) • AGIS database will share data with OE/AAA daily • ALP Updates/Interim ALP Updates/NRAs will be submitted and approved in AGIS

20. Future Vision of eALP/AGIS • FAA will electronically coordinate and approve ALPs • Airport data will be held by FAA for future use

21. Concerns • We like paper! • Can we use an electronic ALP drawing for everything? • Very few people understand the requirements of AC 150/5300-16, 17, and 18 • Cost to implement • Sponsor • Agency • Consultants

22. Questions

23. Break

24. Contractor License Requirements By Joe Rodgers and Keith Andrews

25. Land Acquisition and Planning Issues By Keafur Grimes

26. Land Acquisition • Appraisals • Review appraisers • Negotiations based on mutual respect • Purchase agreements • Administrative settlements • Condemnation requirements

27. Special Issues • FAA Web Site: http://www.faa.gov/airports/aip • FAA Order 5190.6B, dated 9/2009 • 23 Chapters, 26 Appendices, 650+ pages

28. Special Issues (cont.) • New Program Information Memorandum (PIM) #3, Use of Wildlife Hazard Assessment (WHA) Studies, dated September 14, 2009 • You must use private firms to conduct WHA studies. • The USDA Wildlife Services (WS), a government entity, is not a firm that may be considered in qualification selection process. • You may use the WS if you determine that private sector services cannot reasonably and expeditiously provide these services through ordinary channels.

29. Planning Issues • Runway Extensions • Adequate justification • Environmental assessment • Funding and phasing plan • Land acquisitions • Design and constructions • Critical aircraft?

30. Planning Issues (cont.) • Apron Expansion Projects • Should be based on need (# based aircraft) • Basic criteria • Maximum grade (Category A & B) • Maximum grade (Category C & D) • Small single engine aircraft-900 s.f. per aircraft • Transient aircraft – 1600 s.f. per aircraft

31. Planning Issues (cont.) • Taxiways • Parallel taxiways • Stub and connecting taxiways • Multiple access to aprons by busy GA airports • Taxiway fillets to accommodate critical aircraft

32. Planning Issues (cont.) • Master Plans and ALP Updates • Which is required? • Scope is important. (Ensure FAA and ALDOT agree with the scope.) • Delivery schedules are important. • Interim reports and progress reports are needed.

33. Lunch provided by the Aviation Council of Alabama

34. Presentation by Aviation Council of Alabama Stephanie Blankenship

35. AIP 101

36. General Introduction to Preapplications/Applications By Rod Nicholson This portion of presentation is generally geared toward General Aviation and Nonprimary Commercial Service locations.

37. Assigned geographical areas in Alabama for FAA Program Managers.

38. Preapplication

39. SF-424

40. The SF 424 is available in electronic format at: http://www.faa.gov/airports/resources/forms/

41. AIP Funding: • Funding is generally 95/5 (Federal/sponsor). • ALDOT usually participates in funding half of sponsor’s share (or 2.5%).

42. Reimbursement: • In Alabama, most sponsors receive payment through ALDOT. • There is a method to “opt out”, but vast majority is using ALDOT.

43. Some points to consider: • In our district, we ask for new preapplications every year. • You can also submit ACIP or multi-year requests. • This allows FAA and ALDOT to work with and advise sponsor of preliminary requirements, such as environmental, runway justification, funding plan, land acquisition (including signed purchase agreements), etc.

44. Sponsor’s Available Funding • Make sure requested projects closely match the sponsor’s available entitlement funds unless: • There has been communication with ALDOT and concurrence to use Alabama State Apportionment funds. • There is congressional support/consideration for discretionary funding. • FAA/ADO or ALDOT has indicated plans for discretionary funding at the airport.

45. Submit your preapplication - • Send all copies to ALDOT by November 15, 2009. (They will forward required copies to FAA for consideration.) • Include statements of project justification. (This generally assists the FAA program manager in preparation of his/her administrative computer work.) • Include sketches related to project work items.

46. Then what? • After November 15, 2009, FAA and ALDOT will meet to discuss proposed projects and develop a recommended plan of funding for the GA and non-primary commercial service airports. • Sponsors may receive a tentative allocation letter from FAA.

47. Then What? (Continued) • FAA program managers may have informal discussions with sponsors and their consultants about proposed projects for the upcoming FY. Discussions will likely include a tentative schedule for completion which will include: • Signing of contract for services for consultants to complete plans and specifications, appraisals for land, signed purchase agreements, etc. • Formulation of project schedule to complete proposed work. • Tentative project application due date.

48. Questions?

49. Project Application

50. The project application is the basis for which FAA will prepare the grant offer for funding AIP projects. • It is the same form (SF 424) as the preapplication but with the “Application” block checked under no. 1.