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A Framework for RDA Regions for consultation

This proposal outlines a framework for RDA Regions, aiming to establish strong partnerships and mutual benefits between regional members and RDA. It includes membership categories, benefits, financial contributions, governance structures, and the legitimacy of regions. Open for consultation.

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A Framework for RDA Regions for consultation

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  1. A Framework for RDA Regionsfor consultation Drafted by the Regional Engagement Task Force (Vivian Haga, Jason Haga, Sarah Jones, Mark Leggott, Leslie McIntosh Borelli and Tomasz Miksa) with contributions from various observers and RDA Council members www.rd-alliance.org - @resdatall

  2. 7500 members & 137 countries in 5 years! www.rd-alliance.org @resdatall rd-alliance.org/about-rda

  3. RDA staffing and resources • Full time Secretary General • 2.5 FTE in addition to do everything else - administer RDA, run plenaries, maintain website… How does this calculate? • 2,087 working hours per person per year, according to US Office of Personnel Management • 7304 total hours available in Secretariat • 7500 members and growing www.rd-alliance.org - @resdatall

  4. Proposal • Develop strong partnerships with Regional members to ensure the ongoing success and sustainability of RDA • Seen as two halves of one whole • Regions help RDA reach out to local membership • RDA gives Regions an international forum & voice Image CC-BY by Nicolas Raymond https://www.flickr.com/photos/80497449@N04/8691983876 www.rd-alliance.org - @resdatall

  5. RDA membership categories Regions (proposed) To be defined with you! Organisations 47 members and 8 affiliates Funders, publishers, unis, service providers, representative bodies…. Individuals 7500 people from over 137 different countries Researchers, librarians, funders, industry…..

  6. What is a Region? An RDA Region is loosely defined as a “national level” geographic entity or consortium of “national-level” entities, and is intended to be broadly representative. RDA will not decide the level on which Regions should be formed. It is for individual countries or consortia to define what model best suits their context and culture. This decision should remain flexible and open to change as circumstances require. www.rd-alliance.org - @resdatall

  7. Mutual Benefits www.rd-alliance.org - @resdatall

  8. Reciprocal contributions www.rd-alliance.org - @resdatall

  9. Balance Benefits to Regions need to complement the level of contributions expected Image CC-BY-SA by Michael Coghlan https://www.flickr.com/photos/mikecogh/8035396680 www.rd-alliance.org - @resdatall

  10. Propose scaled financial contributions Suggested cash contributions • Japan: 123,082 USD • Canada: 66,989 USD • Netherlands: 35,983 USD • Finland: 13,057 USD www.rd-alliance.org - @resdatall

  11. Potential in-kind contributions • Communications and Marketing Expert • Outputs and Adoption Expert • Technological Expert • Events Manager • Community Engagement Expert • Operations / Process Expert • Project Manager • … All support staff should have fluent written and spoken English. In-kind support will be agreed between the RDA Foundation and Region. www.rd-alliance.org - @resdatall

  12. Proposed (new) governance structures • Regional Assembly to give contributing, new and aspiring Regions a voice in the business and strategy of RDA • Regional Advisory Board will consist of one representative from each contributing Region the Regional Advisory Board will elect Co-Chairs to participate on Council as observers • Funders Forum Funders from contributing Regions will be invited to participate in the Funders Forum Regional Advisory Board Regional Assembly www.rd-alliance.org - @resdatall

  13. Legitimacy of Regions It is for Regions to administer their own activities but: • Should represent a diverse range of communities and stakeholders • Should reflect interests and needs of the broad data community • Expected to have activities that support RDA growth and the adoption of outputs • Expect to uphold RDA Principles (where not in conflict with local law) • Collaboration is encouraged if multiple entities seek to represent a Region or if Regional boundaries overlap • Regions will be recognised through a Formal Arrangement www.rd-alliance.org - @resdatall

  14. Formal Arrangements • No standard arrangement that covers all Regions • Partnership will be tailored to each context • Will cover following for each party • Strategic efforts and activities • Contributions (Monetary, in-kind, support commitments) • Code of conduct • RDA Regional Partnership Framework (as reference) • Arrangement will be supplemented by annual discussions on activities and contributions www.rd-alliance.org - @resdatall

  15. Next Steps • Open Consultation period • Finalization of the document by the Regional Engagement Task Force • Council approval by early 2019 • RDA Regions Web section - https://www.rd-alliance.org/groups/rda-regions 2019  start of: • implementation of financial and governance aspects • one-to-one discussions with regions

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