Welcome to the Online Plenary

1. Welcome to the Online Plenary IDESG Online Plenary Meeting Wednesday, September 18 2:00 – 4:00pm ET Led by Plenary Chair Bob Blakley

2. Welcome to the Sept. 18 Online Meeting • For Audio • Audio will come through your computer speakers • Use the Speaker Icon on the bottom left of your screen to adjust the sound, you may need to turn the sound on • By default, your computer microphone is muted so you cannot be heard • To ask a Question Via Chat: Type it in the General Chat box. • For Technical Questions: Use the Technical Support Chat box • To be unmuted to speak: Raise your hand by clicking the person icon on the bottom left of your screen, then selecting the raise hand icon. You will then be given directions on how to ask your question over the phone by calling into a bridge line. • To message someone individually, click on their name and select “Private Message”

3. Agenda • Procedures for e-deliberation presented and amended at IDESG's 5th Plenary.  • IDESG Management Council recommendations to file the articles of incorporation for IDENTITY ECOSYSTEM STEERING GROUP, INC as a nonprofit corporation. 

4. E-Deliberation Procedures • Download Documents https://www.idecosystem.org/e-deliberation • Section 5. is amended to read • The Decision Making procedures for the Primary Activities of the IDESG are described in the sections that follow; however, a Committee of the Plenary may adopt Decision Making protocols in its Charter, consistent with these Rules, as may be approved by the Plenary.

5. E-Deliberation Procedures • A new section - 5.4 - is added, reading as follows: • 5.4. Electronic Deliberation • The IDESG Plenary may from time to time conduct business electronically, in accordance with the requirements set forth in sections 4.1, 4.2.1, 4.2.3.1, 4.2.3.3, and 12.16.3. • 5.4.1 Procedure • An electronic deliberation shall consist of a Markup Conference, a Study Period, and an Electronic Ballot. • 5.4.1.1 Markup Conference • The Plenary chair shall initiate an electronic deliberation by posting notice of a Markup Conference.

6. E-Deliberation Procedures • 5.4.1.1.1 Form of Notice of Markup Conference • The notice of a Markup Conference shall be posted not less than 15 calendar days before the date of the Markup Conference. The notice shall include an agenda enumerating the motions to be considered at the Markup Conference and the text of all motions to be taken up at the Markup Conference. All motions to be considered by the Markup conference must conform to the Management Council and Privacy Committee review requirements set forth in sections 2.1.3.1.3, 2.1.3.3, and 2.2.2.3. • 5.4.1.1.2 Quorum for Markup Conference • A Quorum of the Plenary, as defined in section 12.16.2.2, is necessary for a Markup Conference to conduct business.

7. E-Deliberation Procedures • 5.4.1.1.3 Conduct of Markup Conference • The Markup Conference shall be conducted by electronic communications. During the Markup Conference, each motion on the agenda shall be taken up in turn. The motion shall be read by its author or a designated proxy, and the Plenary Chair (or Vice-Chair, if presiding) shall conduct discussion according to regular parliamentary procedure as set forth in the current edition of Roberts Rules of Order. The chair may from time to time adopt procedures for a Markup Conference, provided that these procedures are published in the notice of the meeting. Amendments to motions may be proposed by participants in the Markup Conference, and shall be disposed of using the parliamentary procedures set forth in the current edition of Roberts Rules of Order, as modified by the approval requirements set forth in section 5.3.2.2 of these Rules of Association, and noting that the Chair shall always seek unanimous consent before proceeding to a vote.

8. E-Deliberation Procedures • 5.4.1.1.4 Product of Markup Conference • At the conclusion of the Markup Conference, the Secretariat shall post the text of all motions approved by the Markup Conference, as amended, to the IDESG website. • 5.4.1.2 Study Period • The approved motions shall remain on the IDESG website for a Study Period, which shall last a minimum of 15 calendar days following the Markup Conference and prior to the opening of the Electronic Ballot.

9. E-Deliberation Procedures • 5.4.1.2.1 Objections During Study Period • During the Study Period, any IDESG member may raise an objection to the adoption of any approved motion. • 5.4.1.2.2 Consensus Adoption of Motions During Study Period • Any approved motion to which no objection is raised during the Study Period shall be considered to have achieved consensus of the Plenary and to have been adopted.

10. E-Deliberation Procedures • 5.4.1.3 Electronic Ballot • Any approved motion to which an objection is raised during the Study Period shall proceed to an Electronic Ballot. • 5.4.1.3.1 Notice of Electronic Ballot • The Secretariat shall post notice of the opening date and duration of an Electronic Ballot at least seven calendar days in advance. • 5.4.1.3.2 Duration of Electronic Ballot • The Electronic Ballot shall remain open for voting for at least 14 calendar days.

11. E-Deliberation Procedures • 5.4.1.3.3 Voting During Electronic Ballot • All members of the IDESG shall be eligible to vote in the Electronic Ballot. • 5.4.1.3.4 Adoption of Motions by Electronic Ballot • An approved motion shall be adopted by the plenary if it receives a percentage of votes cast during the Electronic Deliberation satisfying the approval requirements set forth in section 5.3.2.2 of these Rules of Association.

12. E-Deliberation Procedures • Section 12.16.3 is amended to read: • To transact business by electronic deliberation in accordance with Section 5.4 of these Rules, a quorum shall be considered to exist if the Electronic Ballot is held open for at least fourteen (14) calendar days, regardless of the number of members participating in the ballot. • Section A. of Special Rule of Order #1 is amended to read: • Purpose: The purpose of the IDESG Decision Making and Work Flow Policy is to more specifically implement sections 5.2 and 5.3 of the Rules of Association. This Decision Making and Work Flow Policy shall apply to all decisions at in-person meetings of the IDESG; unless otherwise set forth in the Rules.

13. Questions ???

14. Management Council Resolution Download Documents: https://www.idecosystem.org/incorporation-documents The Management Council, at its meeting of 3rd September 2013, unanimously approved the following resolution: “The Management Council, • Welcomes the report and recommendations from its Business Plan, Transition and Sustainment Sub-Committee; • Recommends that the IDESG incorporate as a nonprofit corporation with the intent to seek 501(c)(3) status;

15. Management Council Resolution • Recommends also establishing a 501(c)(6) “child” organization; • Names the current members of the Management Council as the initial members of the Corporations’ Board of Directors; • Requests the endorsement of Plenary for the approach proposed; • Directs the Executive Director to act on this motion following consideration by Plenary.”

16. Questions ???