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Governing Board Accreditation Presentation

Governing Board Accreditation Presentation. Presenters: Accreditation Oversight Committee Co-Chairs Ron Vess, Library Department Chair Mink Stavenga, Dean of Instructional Support Services. April 28, 2010. Governing Board Accreditation Presentation. Accreditation Oversight Committee (AOC)

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Governing Board Accreditation Presentation

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  1. Governing Board Accreditation Presentation Presenters: Accreditation Oversight Committee Co-Chairs Ron Vess, Library Department Chair Mink Stavenga, Dean of Instructional Support Services April 28, 2010

  2. Governing Board Accreditation Presentation Accreditation Oversight Committee (AOC) Mission: Oversight and coordination of Southwestern College’s ongoing accreditation process development and review of responses to ACCJC recommendations and action plans. Vision: Achieve ongoing reaffirmation of Accreditation

  3. Accreditation Oversight Committee Recommendation, Communication, and Approval Process Governing Board President’s Cabinet Shared Consultation Council Accreditation Oversight Committee Work Groups

  4. Work Group One • Co-Leads: • Viara Giraffe, Lisa Ballesteros, Alexis Davidson • Recommendation One: Mission Statement Systematically and regularly evaluate and update the mission statement; use it to guide institutional goals. Due Date: March 15, 2011

  5. WG1: Update • Researching mission statements of other colleges that have been reaffirmed • Include key elements that were common at other institutions • Recommend a process for periodically reviewing the mission statement • Recommend language for a possible mission statement and send out for consultation

  6. Work Group Two • Co-Leads: • Valerie Goodwin-Colbert, Angelica Suarez, Kathy Tyner • Recommendation Two: Integrated Planning Establish and implement a comprehensive planning process that assures improvement in student learning, integrate various college plans; informed by quantitative and qualitative data and analysis, assess outcomes. Due Date: March 15, 2011

  7. WG2 Update: • Identifying various planning processes • Exploring models that provide process integration • Identifying individual SWC plans for integration • Developing a process for regularly evaluating and updating the Strategic Plan • Identified the need to interface with Work Group 1: College Mission Statement and Work Group 3: Institutional Program Review

  8. Work Group Three • Co-Leads: • Veronica Burton, Ron Vess, Patti Larkin, Angelica Suarez • Recommendation Three: Institutional Program Review Improve Program Review; integrate evidence based student learning outcomes; assure that it occurs at regular intervals; sufficient for college planning and allocation of resources; develop and implement a program discontinuance policy. Due Date: March 15, 2011

  9. WG3 Update: • Developing process for re-introducing Achieving Institutional Mission (AIM) to the campus community • Committee is creating a new Universal Program Review Plan for AIM • Discussion on developing and implementing AIM procedures • Entered into discussion with representatives from WG2 on Program Reviews role in strategic planning • Explored concept of a day-long retreat to begin process for integrated planning for all work groups

  10. Work Group Four • Co-Leads: • Mark Meadows, Aaron Starck, Margie Stinson • Recommendation Four: Student Learning Outcomes (SLOs) and Administrative Unit Outcomes (AUOs) Identify SLOs for all courses, programs, learning and support services; Identify AUOs for non-instructional areas; using data and analysis to assess achievement; use assessment results for improvement. Due Date: Achieve developmental level by March 15, 2011 • Progress towards Proficiency by Fall 2012.

  11. WG4 Update: • Identified need for ongoing SLO Coordinator position • Creation of Job Description: Student Learning Outcomes and Assessment: Academic & Student Affairs • Reviewed by Pre-Cabinet and Academic Senate • Requesting 60% release time • Entering already created SLOs into CurricUNET system

  12. WG4 Update: (continued) • Creating SLO webpage for college website • SLO Assessment Pilot Group has been created • VPAA will provide training to academic deans/directors on AUOs this summer • PT Research Analyst working with SLO Coordinator, Margie Stinson • Action Plan has been developed to Meet Proficiency in SLOs

  13. Work Group Five • Co-Leads: • Eva Hedger, Mink Stavenga • Recommendation Five: Substantive Change Proposal for Distance Education Submit Substantive Change report for programs that currently offer more than 50% of a degree or certificate program through Distance Education. Due Date: October 15, 2011

  14. WG Five Update: • Completed Substantive Change Proposal (SCP) • SCP submitted to WASC for pre-submission review • WASC edits received • Work Group 5 incorporates suggestions into SCP • SCP will be submitted for June Commission Meeting Action

  15. Work Group Six • Co-Leads: • Nicholas Alioto, Terry Davis, Tom Luibel • Recommendation Six: Develop and Implement Technology Plan Develop a plan for integrating Technology Plan with the College Strategic Plan which, among other things, will address a reliable budgeting process for renewing technology and for providing appropriate technology staffing, support, and training college wide. Due Date: October 15, 2010

  16. WG6 Update: • Met to review and discuss Accreditation Team Evaluation Report • Governing Board approved funding for consultants to develop Technology Plan • Teleconference scheduled with consultants developing Technology Plan

  17. Work Group Seven • Co-Leads: • Randy Beach, Bruce MacNintch, Diana Kelly • Recommendation Seven: Professional Development Plan and conduct Professional Development activities to meet personnel needs; implement a formal evaluation process of the activities. Due Date: Self Study 2015

  18. WG7 Update: • Bi-monthly Work Group meeting schedule established • Hired Staff Development Coordinator, Diana Kelly • Needs Assessment Surveys conducted • Current planning based on Needs Assessment results • Proposal has been presented to address augmenting the Staff Development Budget to accommodate campus needs • Developed an outline for a Comprehensive Staff Development Planning Process

  19. Work Group Eight • Co-Leads: • Diane Gustafson, Michele Fenlon, Michael Kerns • Recommendation Eight: Fostering an Environment of Trust and Respect Foster respectful relationships to promote administrative stability; establish and follow a written process to promote shared governance by allowing all constituencies a substantial voice in decision making. Due Date: Show progress by October 15, 2010; Complete by March 15, 2011.

  20. WG8 A: Update • Committee has developed 27 recommendations • 12 recommendations have been approved by AOC and Shared Consultation Council (SCC) • The remainder will be taken through facilitated dialogue for assistance with implementation • A Campus Climate Survey similar to the 2003 study has been prepared and is ready to be launched shortly

  21. WG8 B: Update • Recommend revision of District Policy #2510: Participation in Local Decision Making • Recommend revision of District Procedures to accompany Policy 2510 for Faculty and Staff • Recommend new District Policy on the Role and Scope of the Academic Senate 10+1 agreement

  22. WG8 B: Update (continued) • Recommend new District Procedure for the role and scope of the Academic Senate 10+1 agreement • The above Policies and Procedures are currently in the consultation process with each respective constituency

  23. Work Group Nine • Co-Leads: • Ron Vess, Bruce MacNintch, Mink Stavenga • Recommendation Nine: Role of the Governing Board Act as college advocate; adhere to role as policy making body; act as a whole to support decisions made. Due Date: October 15, 2010

  24. WG9 Update: • Budget Task Force composition no longer includes Governing Board representation • Recommend elimination of Policy #2432: Selection of Vice Presidents (scheduled for May Governing Board meeting) • Scheduled CCLC Workshop on Governing Board Roles and Responsibilities • Governing Board approvedrevised language for District Policy #6100: Delegation of Authority (Business and Financial Affairs)

  25. Work Group Ten • Co-Leads: • Ron Vess, Bruce MacNintch, Mink Stavenga • Recommendation Ten: Governing Board Procedures Establish and implement a formal procedure to handle conflict of interest and ethics policy; document adherence. Due Date: October 15, 2010

  26. WG10 Update: • Developing recommended Procedure language for District Policy #2715: Code of Ethics • Developing recommended Procedure language for District Policy #2710: Conflict of Interest

  27. Governing Board Accreditation Presentation April 2010 Thank you for your time and attention to this important endeavor. For more information please contact: Mink Stavenga, Dean of Instructional Support Services and Accreditation Liaison Officer mstavenga@swccd.edu or 619-482-6542

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