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BDMS QuickScan Pro for Scanning Documents

BDMS QuickScan Pro for Scanning Documents. Using QSP for Image Processing and Indexing. Walter T. Griffin. Senior Systems Analyst in EIS 11 Years at MSU Financial Aid Group Document Image Support (In house Imaging Consultant to Departments) Requirements Analysis

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BDMS QuickScan Pro for Scanning Documents

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  1. BDMS QuickScan Pro for Scanning Documents Using QSP for Image Processing and Indexing

  2. Walter T. Griffin Senior Systems Analyst in EIS 11 Years at MSU Financial Aid Group Document Image Support (In house Imaging Consultant to Departments) Requirements Analysis Initial Application Setup Configure and Testing Technical Support

  3. BDMS on MSU Campus Implemented (centralized) Significant Future Project (distributed) Procurement – Individual departments scanning their own purchasing docs in to central app

  4. Multiple ways to Scan and Index Documents into BDMS • QuickScan Pro • Web Client • ApplicationXtender Desktop Client • No longer shipped with BDMS

  5. What is QuickScan Pro? • PC Client Scanning System • Front End for BDMS • Image Processing Capabilities • Provides Indexing to BDMS • Manual • Automatic

  6. QuickScan Pro - Technical: • BDMS and Banner Integration • Imports Application Index Fields directly from BDMS • Docs scanned directly into server BUT filtered on Workstation before inserted into BDMS • PC Client • Local • Individual Client License • Scan Stations • Departmental Setup • One License Per Workstation

  7. QuickScan Pro - Technical: • More robust Image Processing: • Scan Type – B&W, Gray Scale, Color • DPI • File Types: PDF, TIFF, etc. • Color Format: Binary, Gray, Color • Compression: CCITT Gp 4, LZW, JBIG • Filters: Border, Hole and Line Removal, etc. • More intuitive than AppXtender Image Capture • Visually see documents scanned (thumbnails) • Auto-Indexing • OCR Capabilities

  8. QuickScan Pro Usage Batch Imports Automatically Assign Batch Names Import a Collection of Mixed Document Types OCR a ‘Header’ Page for a Batch

  9. QuickScan Pro Usage Single Imports Auto Indexing OCR capability Individual Documents Multiple Docs of Same Type

  10. BDMS – MSU Usage ERMX (BDMS) QSP Has This Capability on PC Faculty Credentials Build MSU Transcript with Overlay Workflow Build a Form Admission Application

  11. Issues Image Sizes Exceeds Maximum Allowable Size Scanner Settings How to Maintain Consistency Across Campus Centralized vs. Decentralized Usage

  12. Application Setup Plan Setup Plan for Storage and Retrieval Index Fields Scanner Settings Maintaining Campus Wide Consistency Security Setup for Users Centralized vs. Decentralized Usage

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