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Scanning Documents

Scanning Documents. Lunch and Learn: April 20, 2005. Considerations. What are you scanning and what will be done with it? Graphic or Text Printer, E-Mail, Web, Text Editor All of the above dictate the settings for your scan. Definitions.

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Scanning Documents

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  1. Scanning Documents Lunch and Learn: April 20, 2005

  2. Considerations • What are you scanning and what will be done with it? • Graphic or Text • Printer, E-Mail, Web, Text Editor • All of the above dictate the settings for your scan.

  3. Definitions • Resolution is the word we use to describe how big and how clear an image is. • Since we’re talking about a computer interpreting the scanned object, resolution is directly related to dots per inch (dpi). • The more dots you have, the more clear your scanned object is. • The higher your resolution, the bigger the file size is.

  4. Definitions • The specific dpi you use will depend upon what you’re doing with the object you want to scan. • For monitors (including projectors), anything greater than 96 dpi (72 in older monitors) will appear identical in quality to 96. • For printers, anything lower than 150 dpi will not give you the quality you want. Ideally, use 300 dpi for printouts.

  5. Procedure • While different scanners and scanning software packages vary in specifics, here is the basic process for scanning a document.

  6. Procedure • Place your source document on the scanner bed and close the lid. • Launch your scanning software. • Determine the resolution you prefer to use and change the software settings as needed. • Choose between scanning as a picture and scanning as editable text (OCR). • Run the scan function.

  7. Procedure • Preview the scan and make any adjustments as needed (e.g., scan area, brightness, contrast). • Finish the scan. • Save with an appropriate name in a location you will remember. • Adjust the final product in software that meets your goals (e.g., photo editor, text editor).

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