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Training e-Portfolio

Training e-Portfolio. “An opportunity for you to have your say”. These slides describe the possible components of the RCoA e-Portfolio. The appearance of the completed e-Portfolio will be different and depend upon the supplier of the system. October 2009. The e-Portfolio working party

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Training e-Portfolio

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  1. Training e-Portfolio “An opportunity for you to have your say” These slides describe the possible components of the RCoA e-Portfolio. The appearance of the completed e-Portfolio will be different and depend upon the supplier of the system. October 2009 The e-Portfolio working party e-Portfolio@rcoa.ac.uk

  2. Underpinning concepts • Security of personal information is paramount • Users will see only the information they require • Data should be entered only once • Components within the overall system may be used differently by Schools of Anaesthesia • System accessible using computer, web-tablet or smart-phone with full web-browser • System should include all major components of the Foundation portfolio

  3. Design philosophy • The system should be as simple and satisfying as possible to use, even if this implies increased complexity within the programming. • The system should save time and reduce effort, not create problems.

  4. Fundamental objectives • A single National database enabling effective communication between College, Deaneries, Trusts and Individuals. • A secure digital depository for trainees to keep information about their progress. • A system to collate and analyze training information for ARCPs. • An administrative system to enable Schools to manage their rotations.

  5. Caveats • Complex databases don’t work straight away • Users will need to accept teething problems • Hopefully most problems sorted during piloting • Adequate support for users will be essential • Not all components of the specification may prove workable

  6. Tensions in Portfolio design Evidence-based Assessment It is difficult to balance the three components of the portfolio. Different users have different needs and we must try to accommodate all of these Formative Education Reflective learning

  7. Components of e-Portfolio e-Portfolio Administration Planning Content Management Reporting College Notifications Alerts Diary Standard Reports Ah Hoc Reports Workplace-based assessments Catalogue Reflective learning Meetings, Certificates, etc.

  8. e-Portfolio Will include all trainees and trainers – effectively most anaesthetists; The complex relationships between Training units, Trusts, Schools and Deaneries has been carefully considered; Will be owned by Royal College accessible to all trainees, assessors, supervisors, College Tutors and Regional Advisors; Links trainees, trainers and administrators Facilitates multi-source feedback (MSF)

  9. Workplace-based assessment front page e-Portfolio Workplace-based assessments Date Assessment Code Examples of good practice: Areas of practice requiring improvement: Further learning and experience should focus on: GMC Supervisor Number: ❑ ❑ ❑ ❑ ❑ ❑ ❑

  10. Library e-Portfolio Meetings and Certificates Record keeping • Provision for stored files to be “public” or “private” • Records of educational contacts and associated appraisals • Ability to store certificates of educational attainment • Life support certification, examinations, diplomas, CME certificates • Provision of forms to facilitate educational record keeping • Validation of components by educational supervisor

  11. e-Portfolio Reflective Learning Forms to facilitate record keeping of: • Attendance at educational courses and conferences • Participation in audit • Presentations • Record of submissions • Papers, Posters, Audits, Articles, Letters • Teaching skills • Management, administration and leadership skills • Record of useful reading and other information sources

  12. Reports e-Portfolio Reporting should allow the user to select from a list of standard reports or generate ‘one-off) Ad Hoc reports, such as: - • Summary of workplace-based assessments • Educational supervisors report • ARCP Form template (Possible)

  13. System Reliability • In the event of system ‘fall over’ • The data will be backed-up on a nightly basis • Data will be recoverable • There will also be a back-up located at the RCoA • Data will be back up to more than one location

  14. Comments please… This presentation only illustrates the major components planned for the e-Portfolio. The e-Portfolio will belong to the trainees and trainers of the Royal College. We welcome constructive comments or criticisms from users, so that we can produce a system that is fit for purpose of our User Community. Please respond either using the accompanying survey, or by e-mail to: e-Portfolio@rcoa.ac.uk

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