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Procurement Services Group

Procurement Services Group. ENERGY SAVINGS through AGGREGATE IT PURCHASING PROGRAM NYS Forum – February 4, 2010. P rocurement S ervices G roup. Contracting is our business and We are here to serve YOU! Establishes hundreds of contract awards annually

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Procurement Services Group

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  1. Procurement Services Group ENERGY SAVINGS through AGGREGATE IT PURCHASING PROGRAM NYS Forum – February 4, 2010

  2. Procurement Services Group • Contracting is our business • and • We are here to serve YOU! • Establishes hundreds of contract awards annually • Leverages the purchasing power of state government for large cost savings IT Greening

  3. Aggregate IT Purchasing ProgramBackground • September 2004 - Division of Budget issues Bulletin B-1170 - Cost Containment & Savings Proposals • OGS PSG seizes the opportunity to establish a new program to address DOB objectives by: • Centralized statewide contracting; decentralized agency purchasing • aggregated small agency volumes into large volumes IT Greening

  4. Why Computers? • REMEMBER THE GOAL: Cost Containment & Savings Proposals • A universally needed commodity – ability to leverage quantity • Savings can be realized both in purchase price and through energy efficient features

  5. Aggregate IT Purchasing ProgramBackground Continued • October 2004 - OGS proposed to establish the Aggregate IT Purchasing Program • leverage volume of NYS purchasing power • exploit strategic sourcing best practices • December 2004 – Office for Technology provided OGS with anticipated agency PC purchases • March 2005 – OGS PSG establishes the Aggregate IT Purchasing Program

  6. Aggregate Computer Purchasing Program History and Growth FEBRUARY 2005 - 1st Aggregate PC Purchase Focus - standard specifications & savings 4 configurations specified 11,000 units established JULY 2005 Focus – more robust savings 4 configurations specified 27,000 units established JANUARY 2006 - Environmental Requirement – Energy Star Focus - more robust specifications & savings 4 configurations specified 60,000 units est.

  7. Electronic Product Environmental Assessment Tool, “is an easy-to-use, on-line tool helping institutional purchasers select and compare computer desktops, laptops and monitors based on their environmental attributes.” * EPEAT’s environmental criteria are contained in a public standard, IEEE 1620, recognized nationally as a leading environmental standard for technology * As defined on EPEATS website: http://www.epa.gov/epp/index.htm

  8. Electronic products are evaluated according to 51 environmental criteria (23 required/28 optional) in 8 categories and then rated Meets all 23 required criteria Meets all 23 required criteria plus at least 50% of the optional criteria Meets all 23 required criteria plus at least 75% of the optional criteria

  9. Categories Considered • Reduction/elimination of environmentally sensitive materials • Materials selection • Design for end of life • Product longevity/life cycle extension • Energy conservation • End of life management • Corporate performance • Packaging

  10. Aggregate IT Purchasing ProgramEnvironmental Requirements APRIL 2007 Environmental Requirements – EPEAT Bronze 8 configurations specified 105,000 units est. Achieved EPEAT Silver APRIL 2008 Environmental Requirements – EPEAT Silver +6 8 configuration specified 223,000 units est. Achieved EPEAT Gold +6 (6 of 9)

  11. Aggregate IT Purchasing ProgramHistory and Growth APRIL 2009 Environmental Requirements – EPEAT Gold +7 for Desktop PCs and Workstations (Desktop and Mobile) EPEAT Silver +7 for Notebooks (Business, Lightweight and Convertible Tablets) 12 configuration specified 290,000 units est. (including unbundled displays).

  12. Evolving Environmental Language “to fully support New York State’s environmental goals, the OCIO and OGS require that offerings for the Desktop PC-Business and Workstation Class categories be registered EPEAT Gold and the offerings for the Notebooks be registered EPEAT Silver. Desktop PC- Business and Workstations along with Notebooks must meet or exceed all of the following optional EPEAT criteria for standard configuration and standard option form factors….”

  13. 7 Optional EPEAT Criteria • 4.1.2.1 Elimination of intentionally added cadmium • 4.1.5.1 Elimination of intentionally added hexavalent chromium • 4.1.6.2 Large plastic parts free of certain flame retardants classified under European Council Directive 67/548/EEC • 4.1.7.1 Batteries free of lead, cadmium and mercury (not applicable for Displays) • 4.1.8.1 Large plastic parts free of PVC • 4.8.2.2 Packaging 90% recyclable and plastics labeled • 4.8.3.2 Minimum postconsumer content guidelines (not applicable for Displays and Notebooks)

  14. Aggregate IT Purchasing ProgramNEW for 2010 - PRINTERS • The Total Cost of Ownership (TCO): Based on acquisition of the printer and 3 year warranty along with the projected cost of consumables (ink/toner) and replaceable service parts. Please note: The Personal Black and White category requires a 1 year warranty. For purposes of evaluation, selection and award, TCO is represented as a cost per page based on estimated print volumes for the duration of the required warranty period for the printer purchased. • Consistent with Executive Order 111 the specifications require every printer be Energy Star compliant • Consistent with the specification for printing devices being developed under Executive Order 4, all of the printers must be duplex capable. • The specifications require all printers delivered through this initiative must be delivered with the toner/ink cartridge(s) normally provided through the NYS printer contract. Replacement toner/ink cartridges must be the contractors’ highest yield cartridges available, not only because they are typically the most cost effective, but also because fewer cartridges have a positive impact from an environmental perspective.

  15. Potential Energy Star Savings Based on Estimated Planned PurchasesOf 12,700 Units in the 4 Categories of Workgroup Printers (Black and White: Low, Personal and High and a Color Printer). In all the 2009 Aggregate Printer Initiative Includes 10 Categories and an 16,750 printers Purchased.

  16. Savings from Aggregated Purchases State and Non-State Combined

  17. Going Green – ENERGY REDUCTION Benefits • Energy Usage - 155.5 million kWh electricity to power 12,997 households for a year* OR the entire Empire State Plaza for 1.07 years • Energy Costs (life cycle energy use) - $14.7 million *Calculations provided by the Northeast Recycling Council, Inc. using Electronics Environmental Benefits Calculator, Version 2.0

  18. RESOURCE LIST New York State Office of General Services http://www.ogs.state.ny.us/ http://www.ogs.state.ny.us/purchase/PCPurchase.htm EPEAT http://www.epeat.net/ Energy Star http://www.energystar.gov/ Federal Electronics Challenge http://www.federalelectronicschallenge.net/resources/bencalc.htm Don Greene 518-474-3418 don.greene@ogs.state.ny.us THANK YOU!

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