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WELCOME to Level 3 Training

WELCOME to Level 3 Training. Tamer El-Fouly and Jesper Luthman Day 1. Program. DAY 1 10.00-10.15 Presentation of training 10.15-11.00 Your expectations 11.00-11.30 Project Cycle Management 11.30-12.00 Break and signup for workshops

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WELCOME to Level 3 Training

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  1. WELCOME to Level 3 Training Tamer El-Fouly and Jesper Luthman Day 1

  2. Program DAY 1 10.00-10.15 Presentation of training 10.15-11.00 Your expectations 11.00-11.30 Project Cycle Management 11.30-12.00 Break and signup for workshops 12.00-14.00 Evaluation of projects – describing the foundation 14.00-15.00 Lunch and prayers 15.00-15.45 Continuing evaluation and project work 15.45-16.00 Reflexions on the day

  3. Program DAY 2 10.00-10.30 Presentation of Log Frame with focus on LOGICAL and the FRAME 10.30-16.00 Working in two ‘tracks’ • With a project: filling out the frame and continue on expectations • Without a project: based on the expectations working on the log frame 11.30-12.00 Break 13.00-14.00 Lunch

  4. Program DAY 3 10.00-12.00 From LFA to en operational plan/action plan 12.00-12.45 Partnership plan 12.45-13.00 Verbal evaluation of the training

  5. Presentation of training • Approach is participatory and working in your partnerships • Less talk more work • We are facilitators and consultants – use us! • We need to have fun • Please give us feedback up front – then we can change! Questions on guidelines to Anne, Rasmus or Jesper

  6. The trainers Tamer El-Fouly Jesper Luthman • Danish, living in Copenhagen • Master of Public Health Science • Worked as a private consultant (health sector) until 2010 • Working in the Ministry of Higher Education • With DUF: Projects in the Balkans and a member of the MENA committee 4 years

  7. Why am I here? AIM is to map out expectations of partnerships and of level 3/trainers Task: Work in your partnerships. Describe 3*2 things you expect of (1) your partnership (outcome) and (2) the training/trainers 15 min in your partnership (bring the notes) 30 min in new group – 5 min presentation from each

  8. Project Cycle Management Partnership Project Idea Project Formulation Project Evaluation Project Implementation

  9. Evaluating your Project Please use the following questiones (guidelines): • What do you think was the best issue in your project? • What will you do again? • What do you think went wrong in your project? • What will you not do again? • What did you learn from your project? • How much people participated and did you influence through your project? Who are they? Describe them? • Do you think you had a multiplier effect? Did the people you influenced influenced others? • What do you think did you change in the people/environment? • How did you approch/takle your problem and the targeted society/target group?

  10. Summary • The project cycle is dynamic • Evaluation should be seen as a learning experience AND conducted as an integrated part of the project For tomorrow • Introduction to LFA and stakeholder analysis • Continuing the work in the groups

  11. Reflexions?

  12. SEE YOU TOMORROW AT 9.45 IN THE CONFERENCE ROOM

  13. WELCOME to Level 3 Training Tamer El-Fouly and Jesper Luthman Day 2

  14. Program DAY 2 10.00-10.30 Presentation of Log Frame with focus on LOGICAL and the FRAME 10.30-16.00 Working in two ‘tracks’ • With a project: filling out the frame and continue on expectations • Without a project: based on the expectations working on the log frame 11.30-12.00 Break 13.00-14.00 Lunch

  15. What is LFA? • Objectives oriented • Target group oriented • Participatory The LFA is an analytical, presentational and management tool which can help planners and managers: • Analyze the existing situation during activity preparation • Establish a logical hierarchy of means by which objectives will be reached • Identify the potential risks to achieving the objectives, and to sustainable outcomes • Establish how outputs and outcomes might best be monitored and evaluated

  16. Using LFA for change – from present to future Feasibility study National/ sectorarea National/ sectorarea Development Objective Immediate Objective Project area Project area Inputs Outputs Activities Present situation Future situation

  17. The LFA project planning process • Situation Analysis – the foundation for the project: • Step 1: Stakeholder Analysis/participation analysis • Step 2: Problem Analysis • Step 3: Objectives Analysis • Step 4: Alternative strategy/Choice of Strategy 17

  18. Who are stakeholders? • Anyone who has an interest in or is affected by the project or preliminary results, for example.: • Shareholders • Board • Suppliers and partners • Authorities • Funders • Trade unions and other interest groups, eg. NGOs • End Users • Project Participants • Management and colleagues • Neighbors 18

  19. TOOL: Action in relation to key stakeholders

  20. TOOL: Stakeholders and information strategies Participation in the project Necessary for implementation HostageBe informed- Large meetings- Education- Gather information through schemas  or focus groups Resource person Be involved - Interview - Meetings - Workshops - Working in External Stakeholder Be informed - Newsletters - Create a good image Gray eminence Be heard - Interview - Meetings - In reference group Not necessary / Small influence Large influence Influence on project

  21. The LFA project planning process 2. Project Design: • Step 5: Project Elements • Step 6: Assumption/External Factors • Step 7: Indicators and Means of Verification 21

  22. The project planning matrix 22

  23. The process 23

  24. Summary • Working with the LFA and focus on stakeholders For tomorrow • Going from LFA to operational plan • Continuing the work in the groups

  25. Reflexions?

  26. SEE YOU TOMORROW AT 9.45 IN THE CONFERENCE ROOM

  27. WELCOME to Level 3 Training Tamer El-Fouly and Jesper Luthman Day 3

  28. Program DAY 3 10.00-12.00 From LFA to en operational plan/action plan 12.00-12.45 Partnership plan 12.45-13.00 Verbal evaluation of the training

  29. From LFA to action/operational plan • Introducing: • Time • Budget • Responsibillity

  30. Level 1 Niveau 2 Niveau 3 Niveau 4 Level of details Levels of planning • Mainplan for the project • Objectives • Areas to approach • Main milestones • Fases • Plan of fases for the project • Areas to approach • Milestones • Sub-deliverances • Action plan • List of activities – log with decisions • Minutes • Personal plan of action

  31. From obective tree/log frame to operational plan Objective Why? Output Output How? Activity Activity Activity Feasibilty study Data analysis and koncept Rutines Areas to approach Technology Training

  32. Milestones and workshops April Maj June September Fase 1: Beginning Fase 2: Design Fase 3: Implementation Sommerferie • 15th May WS 1 • Principles – målstyring • Lederens rolle • 30. maj WS 2 • Afholdelse af tavlemøder • 16. juni WS 3 • Planlægnings-hierarki • 21. juni WS 4 • Planlægning go-live • Ultimo aug. WS 5 • Genopfriskning af planlægning, milepæle og lederrolle • Medio sep. WS 6 • Erfaringer og forankring Udrulning af milepæle til de tre områder • 16. Maj WS • Forandringshåndtering • lederroller Målstyringsmøder i hver afdeling 9 Juni Første milepæle rapport Udrulning af planlægningsmetode 18 maj Informations-møder for alle 26. Juni Test planlægningscyklus 22 maj – 2. juni Målstyring på agenda i afdelings-møderne Uge 35 1. Rigtige planlægningscyklus Styregruppemøde Styregruppemøde Styregruppemøde

  33. Fase 3: Implementation Uge 22 Uge 23 Uge 24 Uge 25 Uge 26 (30. Juni) Tentative detailed approach Planlægning af Workshop • Planlægning af Workshop • Niveau inddeling • Rapportformat • Procesbeskrivelse • 30. maj Workshop 2 • Tema: • Afholdelse af tavlemøder • 16. juni Workshop 3 • Tema: • Planlægningshierarki • 21. juni Workshop 4 • Tema: • Planlægning go-live Udrulning i hvert af de 3 områder Ugentlig opfølgningsmøde i afdelingerne (Se mødestruktur) 22 maj – 2. juni Målstyring på agenda i afdelings-møderne Færdiggørelse af milepæle rapport Opfølgning på registreringerne 6. juniFørste milepæle rapport Design af planlægningsmetode inkl. værktøjer og templates - Forsat Støtte Jeanne i udarbejdelse af første 12mdr. plan Coach lederne i udarbejdelse af første 3 mdr. plan Styregruppemøde Xxxdag

  34. EXERCISE When you know – who is responsibil?

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