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Ohio Statewide Automated Child Welfare Information System

SACWIS. Ohio Statewide Automated Child Welfare Information System. OCF ELC January 19, 2006. SACWIS. OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM. Project Update. High-Level Project Schedule. SACWIS. OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM.

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Ohio Statewide Automated Child Welfare Information System

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  1. SACWIS Ohio Statewide AutomatedChild Welfare Information System OCF ELC January 19, 2006

  2. SACWIS OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM Project Update

  3. High-Level Project Schedule

  4. SACWIS OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM System Test/User Acceptance Test

  5. System Test • System Test Summary • October 14 – January 16 • 6,900 Hours of testing • 11,600 Hours of Corrections • 167 Use Cases • 650+ Test Cases • 1,928 Defects found • 1,250 Defects Closed

  6. System Test • UAT vs System Test • System Test conducted by DRC • UAT conducted by ODJFS/Counties (Facilitated by DRC) • System Test is Use Case/Integration test • Makes sure all the pieces meet requirements and all pieces work together in unison (integrate) • UAT is business scenario based • Makes sure the system operates in a business flow/ user environment.

  7. User Acceptance Test (UAT) • UAT the Purpose • Validate the system meets the functional and technical requirements and is ready to move to pilot operation and run live county operations.

  8. User Acceptance Test (UAT) • Will Be Conducted in three, 30 Day Waves • Wave 1: January 17th – February 17th • Wave 2: February 21st – March 21st • Wave 3: March 22nd– April 21st • UAT training for Wave 2 will be held during the week of February 13th

  9. User Acceptance Test (UAT) • Seven Team Approach • Team 1 Intake/Investigations • Team 2 Case (On going Services) • Team 3 Court and Adoption • Team 4 Resources • Team 5 Finance • Team 6 System Administration • Team 7 Conversion (SIS-Muskingum)

  10. User Acceptance Test (UAT) • Session One UAT Training held January 11-13 • Columbus Morse Road Training Center • Two day class • Two Training Classes Totaling 30 UAT members. • Session One UAT commenced Tuesday January 17, 2006

  11. User Acceptance Test (UAT) • UAT Training • Day 1: System Overview of all major functionality • Intake/Investigations • Case • Resources • Financial • Day 2: Testing Process • Problem reporting process/procedures • Hands on exercises and Test Scenario review/practice.

  12. SACWIS OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM SACWIS Case Services Kathy Bartlett

  13. Presenting Issue • Case services for paid and non-paid services must be reviewed and documented for each case member

  14. Next Steps • Next Steps: 1) Will Utilize Session One of UAT (Currently Underway) to Exercise the current Case Services Design in SACWIS and ascertain feedback from State and county Subject Matter Experts 2) Convene Short Term Workgroup to Review the history behind and viability of the current Case Services Design

  15. SACWIS OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM SACWIS/CAPMIS Roll-out Rick Smith Nancy DeRoberts

  16. Implementation Tools • Minibites • System Workflows • Task Level Help • Practice Application • Assigned Liaisons • Upcoming Demonstrations • Work Process Products from Previously Implemented Counties • Implementation Guide • On-site Support

  17. Minibites • Desktop Conventions - Navigation and Common features • Administration 1- Ticklers, Routing and Approvals, Assignment, On Call, Staff Information, Delegate • Administration 2 - Agency Information, Tickler Admin, Broadcast Messages, • Intake - Intake Workload and capturing screening information • CAPMIS - Safety Assessment and Safety Plan • CAPMIS - Family Assessment, Ongoing Assessment and Specialized Assessment/Investigation Tool • Case 1 - Case Services, Case Review, Visitation Plan, Case Plan, • Case 2 - Activity Logs, Independent Living Assessments, Placement Requests, Placement Leaves • Case 3 - Medical Records, Education, • Court - Tracking Legal Status, Delinquency Information, Legal Actions, Record Complaints, Rulings, Transfers • Adoption 1 - Create Adoption Case, Child Study Inventory, Matching History, Pre-Adoptive Staffing • Adoption 2 - Adoption Matching Conference, Placement Decision, and Finalization • Training Plan - Document Employee Training Plans • Provider Management - Recruitment Plans and Events, Home study Information • Eligibility - Determining Eligibility/Reimbursability • CRIS-E - Interface Information from CRIS-E • Finance 1 - Documenting Agency Services and costs, Ceilings, • Finance 2 - Service Authorizations, Contracts

  18. System Workflows • Intake • Assessment/Investigation • Placements • ICPC • Case Planning and Management • Court • Adoption • Resource Management • Financial Management • Eligibility • Administration

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