Statewide Automated Accounting System

1. Statewide Automated Accounting System 5910 - State Level Budgets V2 Click to begin.

2. Table of Contents Purpose Helpful Hints for Budget Processing Z1 Appropriation Table (BAPP) Z1 Appropriation Table (FBUD) Z1 BAPP Modification Z1 FBUD Modification Choose an Option.

3. Purpose • To enter the state appropriation information. • To expedite the data entry for documents (AB, BU, AF, BU). • Information is used to print a Z-1. • Available for online agencies and budget office. • Agency enters budget information using the BAPP and FBUD table. NOTE: The batched AB, BU, AF and BF documents created will be located on the suspense file.

4. Helpful Hints for Budget Processing • BAPP/FBUD tables are created by agency. • Revision number is entered as 0000. • Z-1 form is submitted to DFA/Office of Budget. • DFA/Budget reviews online agency BAPP/FBUD entry. • If not correct, DFA returns Z-1 to agency for correction. Note: BAPP table entries will be approved by DFA/Office of Budget.

5. Helpful Hints for Budget Processing • If correct, DFA/Office of Budget enters approval date and approved by. • Budget documents are generated on the SUSF Table. • DFA/Office of Budget approves and updates the documents. • BAPA, BAPR, FDBT, and FDBA tables are updated.

6. Contact Us: MASH Phone # (601) 359-1343MMRS Fax # (601) 359-6551 mash@dfa.ms.gov http://www.mmrs.state.ms.us To select another option click the “Return” button. To exit press Esc.

7. Z1 BUDGET APPROPRIATION TABLE (BAPP)

8. Z1 BUDGET APPROPRIATION TABLE (BAPP) Enter the following: • Action Code • Budget Fiscal Year • Agency Code • Appropriation Unit Glossary

9. Z1 BUDGET APPROPRIATION TABLE (BAPP)

10. Z1 BUDGET APPROPRIATION TABLE (BAPP) Continue and enter the following: • Revision Number • Chapter Number • Bill Number • Batch ID Note: Begin the bill number with either a HB or SB followed by four numerical digits. Glossary

11. Z1 BUDGET APPROPRIATION TABLE (BAPP)

12. Z1 BUDGET APPROPRIATION TABLE (BAPP) Enter the following: • Budget Date • Auth Budget Amount • Entered by • Cancellation Glossary

13. Z1 BUDGET APPROPRIATION TABLE (BAPP)

14. Z1 BUDGET APPROPRIATION TABLE (BAPP) Enter the following: • Major Objects of Expenditures • 1st Allot Period • 2nd Allot Period Note: Enter all Major Objects of Expenditures. Hit Enter to add all lines. Glossary

15. Z1 BUDGET APPROPRIATION TABLE (BAPP)

16. a Z1 BUDGET APPROPRIATION TABLE (BAPP)

17. Contact Us: MASH Phone # (601) 359-1343MMRS Fax # (601) 359-6551 mash@dfa.ms.gov http://www.mmrs.state.ms.us To select another option click the “Return” button. To exit press Esc.

18. Z1 FUND BUDGET TABLE (FBUD)

19. Z1 FUND BUDGET TABLE (FBUD) Enter the following: • Action code • Budget Fiscal Year • Agency • Appropriation Unit Glossary

20. Z1 FUND BUDGET TABLE (FBUD)

21. Z1 FUND BUDGET TABLE (FBUD) Continue and enter: • Revision number • Fund Number • 1st period allotment amount • 2nd period allotment amount Glossary

22. Z1 FUND BUDGET TABLE (FBUD)

23. Z1 FUND BUDGET TABLE (FBUD)

24. To select another option click the “Return” button. To exit press Esc. Contact Us: MASH Phone # (601) 359-1343MMRS Fax # (601) 359-6551 mash@dfa.ms.gov http://www.mmrs.state.ms.us

25. Z1 BUDGET APPROPRIATION TABLE (BAPP) Modifications

26. Z1 BUDGET APPROPRIATION TABLE (BAPP) Modifications Modifications • Revisions are entered on the BAPP/FBUD tables. • Revision number must be sequentially greater than 0000. • Submit revised Z-1 form to DFA/Budgets. Note: Normal procedures are then followed.

27. Z1 BUDGET APPROPRIATION TABLE (BAPP) Modifications

28. To select another option click the “Return” button. To exit press Esc. Contact Us: MASH Phone # (601) 359-1343MMRS Fax # (601) 359-6551 mash@dfa.ms.gov http://www.mmrs.state.ms.us

29. Z1 FUND BUDGET TABLE (FBUD) Modification Z1 FUND BUDGET TABLE (FBUD) Modification Note: For each BAPP entry, a FBUD entry with the same revision number is required.

30. State Level Budget Reference Tables State Level Budget Reference Tables BAPR BAPA FDBT FDBA BCOD

31. State Level Budget Reference Tables

32. Contact Us: To select another option click the “Return” button. To exit press Esc. MASH Phone # (601) 359-1343MMRS Fax # (601) 359-6551 mash@dfa.ms.gov http://www.mmrs.state.ms.us