2009 STAR Test Administration Setup Module

1. 2009 STARTest Administration SetupModule Webcast July 30, 2008 STAR Management System

2. Objectives Provide district STAR coordinators information required to set up a test administration file in preparation for ordering materials for 2009 STAR testing. • Verify & Update District Profile Information • District STAR coordinator information • Shipping & billing addresses, reports address • School details • Enter, Edit, & Review • Multiple-choice test administration dates • Writing test administration dates STAR Management System

3. Changes for 2009 • The California Modified Assessment (CMA) multiple-choice test will be administered to students in grades six through eight who meet the test’s eligibility criteria. • The CMA writing test will be administered to students in grades four and seven who will take the CMA for English–Language Arts (ELA) in those grades. • Standards-based Tests in Spanish (STS) will be administered to students in grades eight through eleven who meet the test’s eligibility criteria. STAR Management System

4. Changes for 2009 (cont.) • The Test Admin Summary includes the following changes: • Dates for the first and last day to make Extended Data Corrections for an administration have been added. • The “Pre-ID Document Cutoff Date” and the “Pre-ID Label Cutoff Date” replace the single “Pre-ID Cutoff Date.” • “Supplemental Order/Late Label Cutoff Date” replaces “Supplemental/Late Label Cutoff” STAR Management System

5. Changes for 2009 (cont.) • The “Non-working Days” link on the left navigation bar has been renamed to Nondelivery/Nonworking Days. • A “Dashboard” has been added to the right side of the screen that shows the district’s test administrations and the type of Pre-ID requested. • The district STAR coordinator will choose a personal security question and answer which can be used to reset a forgotten password. STAR Management System

6. Return Forms • Superintendent’s Designation of District STAR Coordinator 2008–09 School Year form • Signed by Superintendent • Include e-mail address • 2009 STAR Test (including field tests) Security Agreement for District and Test Site Coordinators form • Signed by designated district STAR coordinator • Return to attention of STAR TAC by • MailETS, 2731 Systron Drive, Concord, CA 94518 or • Toll free FAX800-541-8455 STAR Management System

7. District and Charter School Designation • The final deadline for submitting the district or charter designation form is Friday, September 19, 2008. • Very important that charter schools electing to test independently inform ETS by this date. STAR Management System

8. E-mail Dear Mark Hansen: Below is the STAR logon account id and temporary password for the 2009 administration. At your earliest convenience, please log onto the STAR Web site at http://[URL] You will be prompted to change your temporary password. User Account Logon: DC99999 Temporary Password: PASSWORD CDS Code: 91999990000000 School District Name: Sample Unified If you have any questions, please contact the STAR Technical Assistance Center at 800-955-2954 or e-mail us at STAR@ETS.ORG. Thank You. STAR Management System

9. Demonstration Overview • Log in & Change Password • Select Security Question • Verify & Update Profile Information • Set up MC Test Administrations • Edit MC & Writing Administrations • View Summary of Administration Dates STAR Management System

10. Select STAR 2009 Administration STAR Management System

11. Login Screen STAR Management System

12. Change Password Screen STAR Management System

13. “Welcome” Screen STAR Management System

14. Left Navigation Bar • Options • Profile • Maintain/Update Profile (address, e-mail, telephone) • Add New Address • View CAPA Examiners • Test Administration • Add • Edit • View STAR Management System

15. “Maintain/Update Profile” Screen • Check Information • to see complete details • “View schools that belong to your district” to see list of schools with high and low grades STAR Management System

16. “Schools” List: STAR Management System

17. School Information STAR Management System

18. Add/Edit Address Screen • Address Purposes • Primary Shipping * • Report Shipment* • Secondary Shipping * • Billing • Correspondence • * PO Box NOT allowed STAR Management System

19. “Add Test Administration” Screens Test Admin Type and number • Start with MC01. Writing test is set up automatically Pre-ID type • Answer documents, labels, or none STAR Management System

20. “Add Test Administration” Screens Two Yes/No Questions 1. 2. • Determines if a grade 4 and/or 7 writing admin (WA01 and/or WA02) is required • Determines if an EAP Essay admin (EP01) is required STAR Management System

21. “Add Test Administration” Screens Instruction Start Date • First day of instructional year Instruction End Date • Last day of instructional year • Use the button to proceed STAR Management System

22. “Add Test Administration” Screens • Instruction Start Date • Instruction End Date • Select Non- Instructional Days • Select each date to be added (or removed) as a non-instructional day • Yellow = Non- Instructional Day • Use the button to proceed STAR Management System

23. “Add Test Administration” Screens • Available Test WindowStart Date • Available Test WindowEnd Date • Calculated as 10instructional days either side of 85%completion date • Select Actual Testing Window • Includes “Make-Up”testing days • Use the button to proceed STAR Management System

24. “Add Test Administration” Screens • Note: Districts may choose the entire 21-day testing window, especially districts and independently testing charter schools that will be administering the CMA, CAPA, or the STS as well as the CSTs. STAR Management System

25. “Add Test Administration” Screens • Enter one nondelivery/nonworking day calendar to cover all test administrations • Used to calculate delivery and pickup dates • Days when district office/warehouse is closed or unable to accept delivery and/or pickup of test materials • Enter calendar later if desired STAR Management System

26. Add Test Administration Screens • Select all nondelivery/ nonworking days • Calculates dates for: • Material delivery • Pre-ID cutoff • Returning material • Select to proceed • Calendar may beedited • Edits will causerecalculation of dates STAR Management System

27. Test Administration Summary • Summary of Test Administration Dates • Multiple Choice • Writing Application • Grades 4 and 7 = WA01 • Grades 4 and 7 = WA02 • EAP Essay = EP01 • Print Summary • Use “Landscape” mode STAR Management System

28. Left Navigation Bar • Options change to allow • ADD • Test Administration • EDIT • Test Administration • Nondelivery/Nonworking Days • VIEW • Test Admin Summary • Nondelivery/Nonworking Days • Non-Instructional Days STAR Management System

29. Frequently Asked Questions • Do I need to set up a separate administration for each school? Ans: No. If schools have similar calendars and the district intends to test all students during the same testing window, and the selected window adheres to the 21 day, 85% test window rules for all schools, there is no need to set up multiple testing administrations. • I accidentally set up multiple test administrations with the same window; how can I remove one? Ans: Call STAR TAC and request them to delete any unnecessary administrations. • Do I need to set up a separate administration to accommodate my students in a nonpublic, nonsectarian school (NPS)? Ans: Maybe. If the NPS has a calendar that generates test days in line with the district’s schools, a separate administration is not necessary. However, if the NPS has a different calendar, a separate administration may be set up to accommodate the different schedule. STAR Management System

30. Frequently Asked Questions (continued) • What is the difference between the “Available Test Window” and the “Test Window”? Ans: The “Available Test Window” is the full 21-day window calculated as 10 instructional days before and after the date on which 85% of the instructional days have been completed. The actual “Test Window” is a period selected by the district within the 21-day window when the district will actually administer the tests. • When can I complete make-up testing for students who missed the test date? Ans: All testing, regular and make-up, must be completed within the test window selected by the district. Make-up testing may begin anytime after the first day of testing. • Can a district select all 21 days of their “Available Test Window” as their actual “Test Window”? Ans: Yes, The district may use the entire 21-day testing window if necessary. STAR Management System

31. Frequently Asked Questions (continued) • Why do I have to enter a “Non-Instructional Days” calendar and a “Nondelivery/Nonworking Days” Calendar? Ans: The “Non-Instructional Days” calendar is used to calculate the 21-day “Available Test Window.” The “Nondelivery/Nonworking Days” calendar is related to the days when the primary shipping address is open for deliveries. This calendar is used to calculate delivery dates and avoid delivery during district office/warehouse closures. • Do I need to set up a different test window to administer the Standards-based Tests in Spanish (STS)? Ans: No. The STS administered in grades 2–11 will be administered within the same testing window as the CSTs, CMA (for grades 3–8), and CAPA. • Do I need to set up a different test window to administer the grade 11 Early Assessment Program Essay? Ans: No. The STAR Management System will automatically set up a separate Writing Administration, EP01, if the district indicates that it would like to order EAP Essay materials. STAR Management System

32. Frequently Asked Questions (continued) • When setting up my test administration I selected a Pre-ID type of “Labels” but I really want Pre-ID answer documents. Can I change this? Ans: Yes, as long as you change it before approving the test book order for the administration. Use the “EDIT – Test administration” option from the left navigation bar. Be aware that changing the Pre-ID type will recalculate the Pre-ID cutoff date associated with the administration. Be sure to print and distribute a new Test Administration Summary after making changes. • I chose a Pre-ID type of “None” or “Answer Documents.” Can I still get “Supplemental/Late Pre-ID labels”? Ans: If you do not intend to Pre-ID at the regular time and selected a Pre-ID type of “None” but still want “Supplemental/Late Pre-ID Labels,” change the Pre-ID type to “Labels.” If you select a Pre-ID type of “Labels” or “Answer Documents,” you can submit data after the Pre-ID cutoff date to receive “Supplemental/Late Pre-ID Labels” for which there is an additional charge STAR Management System

33. Break 10 minutes STAR Management System

34. Live Demonstration 2009 STARTest Administration SetupModule STAR Management System

35. Summary • Return completed forms to gain access to the STAR Management System • Profile Information • Confirm e-mail address • Set STAR@ets.orgas a “trusted” e-mail address • Shipping Addresses – No “PO Box” • Review grade ranges for schools • 0000001 – District Students in NPS • Set up Test Administration(s) • Avoid multiple administrations with same dates • Review NPS schedules • Print out Test Admin Summary Screen • Transfer dates to calendar • Communicate dates to appropriate staff and to all schools STAR Management System

36. Summary • Additional Information & Assistance • Manual • www.startest.org/sms.html • Replay Webcast • www.sdcoe.tv/webcasts.asp • STAR Technical Assistance Center • 800-955-2954 STAR Management System

37. ReminderPlease Return Forms: Superintendent’s Designation of District STAR Coordinator 2008–09 School Year(Return by September 19, 2008) 2008–09 STAR Test (including field tests) Security Agreement for District and Test Site Coordinators STAR Management System

38. Questions? STAR Management System

39. UPCOMINGSTAR Webcasts 2008 STAR Post-Test Workshop August 27, 2008 9:00 a.m. STAR Management System

40. Standard Setting Panels CAPA for all levels in ELA, math, and science CMA grades 3–5 in ELA, math, and science STS grades 2–4 in RLA and math Assessment Review Panels CST (ELA, math, science, history–social science) CMA (ELA, math, science) CAPA (ELA, math, science) STS (RLA, math) Standard Setting and ARP Members Needed STAR Management System

41. Standard Setting Meeting Dates STAR Management System

42. Becoming a Standard Setting Panel Participant or ARP Member • Contact ETS by phone or e-mail for the list of qualifications and the application: • E-mail star@ets.org • Call Kristin Elizalde, 925-808-2009 STAR Management System