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Results of AIRPO Survey of SUNY IR Offices

Results of AIRPO Survey of SUNY IR Offices. Who We Are and What We Do. Responses. How Many Have Faculty Rank. Where/To Whom Does IR Report. Titles I. *Associate, Assistant. Titles II. duplication possible. FT, FT/Split, PT, PT/Split Administrators. duplication possible.

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Results of AIRPO Survey of SUNY IR Offices

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  1. Results of AIRPO Survey of SUNY IR Offices Who We Are and What We Do

  2. Responses

  3. How Many Have Faculty Rank

  4. Where/To Whom Does IR Report

  5. Titles I *Associate, Assistant

  6. Titles II duplication possible

  7. FT, FT/Split, PT, PT/Split Administrators duplication possible

  8. Administrative FTE in IR unduplicated

  9. FT, FT/Split, PT, PT/Split Sec/Clerical duplication possible

  10. Secretarial/Clerical FTE in IR unduplicated

  11. Total FTE Staff in IR unduplicated

  12. Average Overall IR FTE by Campus Sector

  13. Average Overall IR FTE by Size (AAFTE)

  14. Where Else are Split IR Administrators • Instruction (teaching)(5) • Registrar (3) • Advisement (1) • Planning (2) • IT (2) • President’s Office (3) • Bursar (1) • Evaluation/Accreditation (1) • Marketing (1) • Space Analysis (1)

  15. Highest Degree of Person in Charge of IR

  16. Highest Degree of Person in Charge of IR by Sector

  17. Years of Experience by Type of Experience 26 18 24 23 44 20 6

  18. What keeps us busy??

  19. SUNY/NYSED/IPEDS Reporting • Administration of SUNY-Sponsored Surveys (SOS, HERI) 4.78 • SUNY 5-year Enrollment Plan 4.54 • Student Data File (SDF) 4.38 • SUNY/NYSED Admissions/Applicant Reporting 4.04 • Automated Degree File (ADF) 4.02 1= PLAY NO ROLE; PLAY SIGNIFICANT ROLE=5 1---------------------2--------------------3---------------------4---------------------5

  20. SUNY/NYSED/IPEDS Reporting Con’t • SUNY Non-Credit Student Reporting 3.78 • Course & Section Analysis (CASA) 3.71 • VTEA/Perkins Reporting 3.66 • SUNY/IPEDS Employee/HR Reporting 3.56 • NYSED/IPEDS Financial Aid Reporting 3.25 • Assessment of General Education/GEAR 3.07 1= PLAY NO ROLE; PLAY SIGNIFICANT ROLE=5 1---------------------2--------------------3---------------------4---------------------5

  21. SUNY/NYSED/IPEDS Reporting Con’t • NYSED/IPEDS Financial Reports 2.95 • SUNY/IPEDS Library Reporting 2.47 • SUNY Physical Space Inventory 2.15 1= PLAY NO ROLE; PLAY SIGNIFICANT ROLE=5 1---------------------2--------------------3---------------------4---------------------5

  22. External Reporting Requirements • Submission to college guides/surveys (e.g. Peterson's) 4.43 • Input to National Studies/Data Sets 4.19 • Student Right-To-Know 3.23 • Athletics Reporting (e.g., NCAA reports) 2.72 • National Student Clearinghouse Reporting 2.62 • Campus Crime (Cleary Act) Reporting 1.28 1= PLAY NO ROLE; PLAY SIGNIFICANT ROLE=5

  23. Internal Reporting • Fact Book 4.65 • Enrollment Projections 4.56 • Accreditation/Self Studies 4.38 • Development of other surveys 4.26 • Performance Indicators/Effectiveness Measures 4.25 • Planning 4.18 • Administration of other surveys 4.15 • Program Review/Evaluation 4.05 1= PLAY NO ROLE; PLAY SIGNIFICANT ROLE=5 1---------------------2--------------------3---------------------4---------------------5

  24. Internal Reporting Con’t • Alumni Survey 3.96 • Graduating Student Survey 3.79 • Program Assessments 3.62 • Data Warehousing 3.60 • Incoming New Student Survey 3.45 • Economic Impact Studies 3.24 • Learning Outcomes Assessment 3.13 1= PLAY NO ROLE; PLAY SIGNIFICANT ROLE=5 1---------------------2--------------------3---------------------4---------------------5

  25. Internal Reporting Con’t • Student Evaluation of Instruction 2.72 • Qualitative Methods (e.g., focus groups) 2.64 1= PLAY NO ROLE; PLAY SIGNIFICANT ROLE=5 1---------------------2--------------------3---------------------4---------------------5

  26. Overall Reporting • Administration of SUNY-Sponsored Surveys (SOS, HERI) 4.78 • Fact Book 4.65 • Enrollment Projections 4.56 • SUNY 5-year Enrollment Plan 4.54 • Submission to college guides/surveys (e.g. Peterson's) 4.43 • Accreditation/Self Studies 4.38 • Student Data File (SDF) 4.38 • Development of other surveys 4.26 • Performance Indicators/Effectiveness Measures 4.25 • Input to National Studies/Data Sets 4.19 • Planning 4.18 • Administration of other surveys 4.15 • Program Review/Evaluation 4.05 • SUNY/NYSED Admissions/Applicant Reporting 4.04 • Automated Degree File (ADF) 4.02 1= PLAY NO ROLE; PLAY SIGNIFICANT ROLE=5 1---------------------2--------------------3---------------------4---------------------5

  27. Overall Reporting Again SUNY-related work Campus-related work • Administration of SUNY-Sponsored Surveys (SOS, HERI)4.78 • Fact Book4.65 • Enrollment Projections4.56 • SUNY 5-year Enrollment Plan4.54 • Submission to college guides/surveys (e.g. Peterson's) 4.43 • Accreditation/Self Studies4.38 • Student Data File (SDF)4.38 • Development of other surveys4.26 • Performance Indicators/Effectiveness Measures 4.25 • Input to National Studies/Data Sets 4.19 • Planning4.18 • Administration of other surveys4.15 • Program Review/Evaluation4.05 • SUNY/NYSED Admissions/Applicant Reporting4.04 • Automated Degree File (ADF)4.02

  28. FREQUENCY OF FILLING CAMPUS REQUESTS 1 = NEVER DAILY = 6 • Ad-hoc Requests on Students 4.73 • Standard/Recurrent Reports for Administrators 4.46 • Analytic Support for Enrollment Management 3.94 • Graduation/Retention/Attrition Rates 3.60 • Ad-hoc Requests on Employees 3.10 • Ad-hoc Requests on Finance, Costs, Budget 2.52 • Diversity Studies 2.35 • Salary Studies 1.85 • Space Analysis 1.66 (Weekly) (Once per semester) (once per year) (Almost never)

  29. How Do We Get Our Work Done??

  30. TOOLS WE USE 1 = NEVER DAILY = 5 • EXCEL 4.63 • ACCESS 3.34 • SPSS 3.16 • SQL 2.23 • SAS 1.57 • SDATA 1.02

  31. METHODS FOR OBTAINING DATA 1 = NEVER VERY FREQUENTLY = 5 • Directly extract data from database (e.g., Banner, PeopleSoft) 3.57 • Use extract files created by others 3.32 • Conduct paper/pencil surveys 2.93 • Qualitative Methods 2.45 • Conduct web-based surveys 2.41 • Directly access institutional data warehouse 2.39 • Conduct focus groups 1.61

  32. Where are we most experienced??

  33. Where we feel most experienced • Accreditation/Self Study Reports 3.86 • Retention/Longitudinal Analysis 3.79 • Enrollment Forecasting/Management 3.77 • Research Methods & Statistics 3.77 • Survey Research/Follow Up Studies 3.77 • Program Evaluation 3.54 • Program Assessment 3.48 • Institutional Effectiveness, Accountability & Outcomes 3.48 1= No Experience Significant Experience=5 1---------------------2--------------------3---------------------4---------------------5

  34. A little less experience • Faculty and Staff Issues 3.16 • Assessment of Student Learning Outcomes 3.14 • Needs Assessment 3.13 • Policy Analyses, Planning & Governance 3.09 • Campus Climate/Diversity Studies 3.04 1= No Experience Significant Experience=5 1---------------------2--------------------3---------------------4---------------------5

  35. Even less experience • Market Research/Demographic Analysis 2.91 • SPSS Programming 2.88 • Focus Groups/Qualitative Research 2.82 • Transfer Studies/Articulation 2.80 • Environmental Scanning 2.73 • Remedial/Developmental Education 2.70 • Web Based Databases/Web Site Development 2.63 • Adult Education 2.54 1= No Experience Significant Experience=5 1---------------------2--------------------3---------------------4---------------------5

  36. Where we feel least experienced • Cost Analysis/Other Fiscal Studies 2.50 • Quality Improvement, TQM 2.46 • Economic Impact Studies 2.45 • SQL Programming 2.05 • Facilities/Space Utilization 2.00 • SAS Programming 1.96 1= No Experience Significant Experience=5 1---------------------2--------------------3---------------------4---------------------5

  37. Problems / Issues / Concerns OUR COMMENTS IR is hard!!

  38. Workload Demands • “Workload only increases” • “A one person office with several significant • responsibilities cannot serve the institution at the level it should” • “ . . Increasing work load . . .” • “Breadth of office is 4 times what it was 9 years ago” • “one person office” • “ . . .especially pressing problem exists for 1 FTE offices as they • are still required to complete mandated projects that larger • FTE’s are required to complete” • “Needs have grown exponentially over my career” • “We’re being asked to do more” • “Too much need. Not enough staff” • “. .continual demand for expanded IR services . .” • “One person – multiple duties – not enough time . “ • “increasing demands but no increase in staff”

  39. Data Needs • “Lack of data warehouse and proper data mining tools” • “Our greatest need is for the development of a campus data warehouse” • “I’m making very little progress toward data warehousing” • “SUNY is sitting on a treasure trove of data that can an should be accessed directly by participating campuses”

  40. Final Comment “Either data from my office ‘saves the day’ or its ‘wrong’ ”

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