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1. Angela L. Patti
Colleen A. Wilkinson
Fall 2009 The ABCs of APA
2. Introduction to APA Style
4. Reasons to Know and Use APA Style
Coursework
Academic Integrity
Common Language
Professionalism
5. Overview of APA Manual
6. Chapter 1 Title: Writing for the Behavioral and Social Sciences
Highlights:
-types of articles
-ethical and legal standards in publishing
-plagiarism
-protecting the rights and welfare of research participants
7. Chapter 2 Title: Manuscript Structure and Content
Highlights:
-journal article reporting standards
-manuscript elements
-sample papers
8. Chapter 3 Title: Writing Clearly and Concisely
Highlights:
-organization (headings and seriation)
-writing style
-guidelines for reducing bias
-grammar and usage
9. Chapter 4 Title: The Mechanics of Style
Highlights:
-punctuation
-spelling
-capitalization
-abbreviations
-numbers
-statistical and mathematical notations
10. Chapter 5 Title: Displaying Results
Highlights:
-tables
-figures
11. Chapter 6 Title: Crediting Sources
Highlights:
-when to cite
-direct quoting
-paraphrasing
-constructing reference lists
12. Chapter 7 Title: Reference Examples
Highlights:
-general reference guidelines
-reference examples by type
13. Chapter 8 Title: The Publication Process
Highlights:
-editorial process
-author responsibilities
14. Highlight of Changes from the 5th to the 6th Editions
15. A few noteworthy changes: Reorganization of the manual
Expanded APA Style website: www.apastyle.org
Guidelines for referencing electronic sources
Modified rules for references
Updated examples
Revised guidelines on reducing bias in language
Modified rules for levels of headings
Change in format rule: use two spaces after a period at the end of a sentence
For other changes, see the website
16. Manuscript Format
17. General Manuscript Guidelines (p. 228-229; 88) Preferred typeface: Times New Roman
Use a 12-point font size
Use two spaces after a period at the end of a sentence
Double-space entire manuscript
Set uniform margins of at least 1 inch on all pages
Use a flush left style and leave right margin uneven; do not justify
Use the tab key to create a uniform indent for the first line of every paragraph
In general - focus on uniformity and readability
18. Order of a Manuscript (p. 229-230) Title page
Abstract
Text
References
Tables
Figures
Appendices
19. Title Page (p. 23-25; 229) Manuscript title:
-should summarize the main idea of the manuscript simply and with style
-should be typed in uppercase and lowercase letters, centered between left and right margins, positioned in upper half of page
Author:
-appears on next line after title, centered
-preferred format: first name, middle initial(s), last name
Institutional affiliation:
-appears on next line after author, centered
-where the author was when research was conducted
Running head:
-abbreviated form of title printed at top of all pages , flush left, following the words “Running head:”
-50 characters or less, all capital letters
Author’s note:
-can include additional information about affiliation, acknowledgements, disclaimers, etc.
-see manual for specifics
20. Abstract (p. 25-27) A brief, but comprehensive summary of the contents of the manuscript
Starts on a separate page after the title page, numbered page 2
See manual for specifics on what to include in an abstract
21. Text (p. 27-37) Starts on a separate page after the abstract page, numbered page 3
Type manuscript title in upper and lowercase letters, centered on the top line
Begin typing introduction on the next line – do not label this section as “introduction”
See manual for sections to include
Use headings to organize contents of text
22. Levels of Headings (p. 62-63) Centered, Boldface, Uppercase and Lowercase Heading (Level 1)
Flush Left, Boldface, Uppercase and Lowercase Heading (Level 2)
Indented, boldface, lowercase paragraph heading ending with a period. (Level 3)
Indented, boldface, italicized, lowercase paragraph heading ending with a period. (Level 4)
Indented, italicized, lowercase paragraph heading ending with a period. (Level 5)
23. Notes about Headings (p. 62-63) In a lowercase paragraph heading, the first letter of the first word is uppercase and the remaining words are lowercase
For headings ending with a period, continue on with your paragraph after the period (on the same line of text)
The number of levels of headings with vary according to the length and complexity of your manuscript
For a manuscript with one level of heading, use Level 1; if two levels of heading are needed, use Levels 1 and 2; if three levels are needed, use Levels 1, 2, and 3…and so on
24. Reference Page (p. 37) Start on a new page after the end of the text
Type the word “References” in uppercase and lowercase letters on the top line, centered
Double-space the entire reference page and all entries
Go on to additional pages as necessary
More information presented on references and order of references later in this presentation
25. Additional Materials Include additional materials after the reference page(s) in the following order:
-tables
-figures
-appendices
Begin each one on a new page
Label each piece clearly
See manual for specifics
26. References
27. General Guidelines (p. 180; 193) Include all references on a reference page, double-spaced
Use a hanging indent for all references (first line is flush left, additional lines are indented)
Follow examples provided in manual
If you cannot find an example in the manual which matches your particular reference, use your best judgment; be sure to include all of the important pieces of information (see next slide)
28. Reference Components (p. 183-187) Author and Editor Information
Publication Date
Title
Publication Information
Locator Information for Electronic Sources
29. Author and Editor Information (p. 184) Invert all authors’ names (last name goes first)
Give surnames and initials for up to and including seven authors
When authors number eight or more, include the first six authors’ names, then insert three ellipses, and add the last author’s name
Use commas to separate authors; with two to seven authors, use an ampersand (&) before the last author
Be sure to keep the authors in the same order as they appear on the work
Include editor information for edited books and chapters – see manual for details
30. Publication Date (p. 185) Give in parentheses the year the work was published
For magazines, newsletters, and newspapers, give the year followed by a comma, and then the month, month and day, or season, if available
If no date is available, write “n.d.” in parentheses.
Finish this element of the reference with a period after the closing parenthesis
31. Title (p. 185-186) Article or chapter title
-capitalize only the first words of the title and of the subtitle, if any, and any proper nouns
-do not italicize the title or place quotation marks around it
-finish the element with a period
Mental and nervous diseases in the Russo-Japanese war: A historical analysis.
Periodical title: Journals, newsletters, magazines
-give the periodical title in full, in uppercase and lowercase letters
-italicize the name of the periodical
Social Science Quarterly
32. Title (Continued, p. 185-186) Nonperiodical title: Books and reports
-capitalize only the first word of the title and subtitle, if any, and any proper nouns
-italicize the title
-do not use a period between the title and any parenthetical information
Development of entry-level tests to select FBI special agents (Publication No. FR-PRD-94-06).
33. Publication Information (p. 186-187) Periodicals: Journals, newsletters, magazines
-give the volume number after the periodical title; italicize it
-include the journal issue number in parentheses (not italicized) directly after the volume number if the journal is paginated by issue
-follow with a comma
-give the page numbers
-finish the element with a period
Social Sciences Quarterly, 84, 508-525.
Nonperiodicals: Books and reports
-give the location where the publisher is located (city and state)
-follow with a colon
-give the name of the publisher
-finish the element with a period
Newbury Park, CA: Sage.
34. Electronic Sources and Locator Information (p. 187-192) If the material was accessed electronically, you need to include locator information
Include a DOI when available
-a DOI is a unique alphanumeric string assigned by a registration agency to identify content and provide a persistent link to its location on the Internet
-all DOI numbers begin with “10” and contain a prefix and a suffix separated by a slash
-the DOI is typically located on the first page of an article
If no DOI is available, provide the home page URL of the journal or of the book or report publisher (as opposed to providing database information)
See manual for more information and examples
35. Reference ExampleJournal article with DOI (p. 198) Herbst-Damm, K. L., & Kulik, J. A. (2005). Volunteer support, marital status, and the survival times of terminally ill patients. Health Psychology, 24, 225-229. doi: 10.1037/0278-6133.24.2.225
36. Gilbert, D. G., McClernon, J. F., Rabinovich, N. E., Sugai, C., Plath, L. C., Asgaard, G., … Botros, N. (2004). Effects of quitting smoking on EEG activation and attention last for more than 31 days and are more severe with stress, dependence, DRD2 A1 allele, and depressive traits. Nicotine and Tobacco Research, 6, 249-267. doi: 10.1080/14622200410001676305
37. Reference Example Journal article without DOI (when DOI is not available) (p. 199) Sillick, T. J., & Schutte, N. S. (2006). Emotional intelligence and self-esteem mediate between perceived early parental love and adult happiness. E-Journal of Applied Psychology, 2(2), 38-48. Retrieved from http://ojs.lib.swin.edu.au/index.php/ejap
Light, M. A., & Light, I. H. (2008). The geographic expansion of Mexican immigration in the United States and its implications for local law enforcement. Law Enforcement Executive Forum Journal, 8(1), 73-82.
-If there is no DOI assigned and the reference was retrieved online,
give the URL of the journal home page. (No retrieval date is
necessary.)
38. Reference Example Magazine article (p. 200) Chamberlain, J., Novotney, A., Packard, E., & Price, M. (2008, May). Enhancing worker well-being: Occupational health psychologists convene to share their research on work, stress, and health. Monitor on Psychology, 39(5), 26-29.
39. Reference Example Newspaper article (p. 200) Schwartz, J. (1993, September 30). Obesity affects economic, social status. The Washington Post, pp. A1, A4.
-Precede page numbers for newspaper articles with p.
or pp.
-If an article appears on discontinuous pages, give all
page numbers, and separate numbers with a comma
(e.g., pp. B1, B3, B5-B7)
40. Reference Example Entire book, print version (p. 203)
Shotton, M. A. (1989). Computer addiction? A study of computer dependency. London, England: Taylor & Francis.
41. Reference Example Entry in an online reference work, no author or editor (p. 205) Heuristic. (n.d.). In Merriam-Webster’s online dictionary (11th ed.). Retrieved from http://www.m-w.com/dictionary
/heuristic
-If the online version refers to a print edition, include the edition number after the title.
42.
U.S. Department of Health and Human Services, National Institutes of Health, National Heart, Lung, and Blood Institute. (2003). Managing asthma: A guide for schools (NIH Publication No. 02-2650). Retrieved from http://www.nhlbi.nih.gov/health/prof
/lung/asthma/asth_sch.pdf
43. Other Types of References There are many other types of references found in the APA manual; a few examples are:
-online magazine article
-online newspaper article
-special issue or section in a journal
-electronic version of a print book
-book chapter, print version
-proceedings published regularly online
-Master’s thesis
-Doctoral dissertation
-review of a book
-audiovisual media (video, podcast, TV show, music recording, photograph, etc.)
-message posted to a newsgroup, online forum, or discussion group
-blog post
-legal document
44. Order of References (p. 181-183) Arrange entries in alphabetical order by the surname of the first author, and then go to initials if necessary
Follow rules for special cases…
Nothing precedes something:
Brown, J. R., precedes Browning A. R., even though i precedes j in the alphabet
If the author(s) is/are the same, order the references chronologically, with the earliest first:
Upenieks, V. (2003).
Upenieks, V. (2005).
45. Order of References (Continued, p. 181-183) One-author entries precede multiple-author entries beginning with the same surname (even if the multiple-author work was published first)
Alleyne, R. L. (2001).
Alleyne, R. L., & Evans, A. J. (1999).
If there are multiple authors, but the first author is the same, alphabetize by the second author; if the second author is the same, go to the third, and so on:
Boockvar, K. S., & Burack, O. R. (2007)
Boockvar, K. S., Carlson LaCorte, H., Giambanco, V. Friedman, B., & Siu, A. (2006)
If the author is an agency, association, etc., alphabetize the reference by the name of that group
e.g. American Psychological Association
If there is no author, move the title to the author position, and alphabetize the entry by the first significant word of the title
46. Citations
47. Citations - Overview
Citations appear in the text of your paper and are used to identify information and ideas that are not your own
Citations briefly identify the source of your information so that readers can find the appropriate reference(s) in your reference list
How you cite depends on the number of authors that contributed to the information you are using and the type of reference
You should cite whenever the ideas, theories, or research of others has directly influenced your work (p. 169)
You should cite when you are directly quoting and when you are paraphrasing
All citations in your text must appear in your reference list and all references in your reference list must appear as citations in your text
48. Plagiarism (p. 170) Do NOT claim the words and/or ideas of another as your own
Give credit where credit is due
Use quotation marks to indicate the exact words of another (directly quoting)
Credit a source each time you take an idea from it even if it is not word-for-word (paraphrasing)
49. Direction Quotation Example (p. 171)
Interpreting these results, Robbins et al. (2003)
suggested that the “therapists in dropout cases may
have inadvertently validated parental negativity about
the adolescent without adequately responding to the
adolescent’s needs or concerns” (p. 541), contributing
to the overall climate of negativity.
-enclose quoted material in quotation marks
-be sure to indentify author, date, and page number
50. Direct Quotation Alternate Example (p. 171) Confusing this issue is the overlapping nature of roles in
palliative care, whereby “medical needs are met by
those in the medical disciplines; nonmedical needs may
be addressed by anyone on the team” (Csikai & Chaitin,
2006, p. 112).
-same information is identified, but author is
included in parentheses
51. Direct Quotation – Block Quote (p. 171) If the quotation comprises 40 or more words, display it in a freestanding block of text and omit the quotation marks
See manual for details
52. Paraphrasing How To:
-Read through all the material you are using to prepare your paper
-Synthesize the information
-Write your paper, providing citations for your paraphrased material
Include a citation every time you paraphrase – this includes when you summarize something you’ve read, rearrange the sentences in a paragraph, rearrange the words in a sentence, or change some words in a sentence
Basically, if the idea wasn’t yours originally and/or it is not absolutely accepted common knowledge in your field, you need a citation
You do not need a page number with your citation when paraphrasing, but it is recommended if it will help your reader
53. Paraphrasing Examples
Example 1-
A researcher uses an alternating treatment design to compare the effects of two or more instructional packages on one target behavior (Alberto & Troutman, 1991).
Example 2-
According to Alberto and Troutman (1991), a researcher uses an alternating treatment design to compare the effects of two or more instructional packages on one target behavior.
54. One Work by One Author (p. 174) Use author-date method
If the author’s name appears as part of the narrative, cite only the year of publication in parentheses
Kessler (2003) found that among epidemiological samples…
Early onset results in a more persistent and severe course (Kessler, 2003)…
For subsequent citations of the same reference within the same paragraph, omit the year
55. One Work by Multiple Authors (p. 175) When a work has two authors, cite both names every time; use “and” in text; use “&” within parentheses
When a work has three, four, or five authors, cite all names the first time the references occurs in text; in subsequent citations, include only the surname of the first author followed by “et al.”
Kisangau, Lyaruu, Hosea, and Joseph (2007)
shortens to…
Kisangau et al. (2007)
When a work has six or more authors, cite only the first author followed by “et al.” for the first and all citations
Use the same rule from previous slide for citing the year (only the first time a reference appears in a paragraph)
56. Other Citation Cases (p. 176-177)
See the manual for information on how to cite groups as authors, authors with the same surname, and works with no identified author
See Table 6.1 (p. 177) for a very helpful chart on citation styles
57. Two or More Works Within the Same Parentheses (p. 177) Order the citations of two or more works within the same parentheses alphabetically in the same order in which they appear in the reference list
Separate each reference with a semicolon
Several studies (Miller, 1999; Shafranske & Mahoney, 1998)…
58. Secondary Sources (p. 178) Secondary sources are books, journal articles, and other works which rely on and reference an original work
Best practice: Only use a secondary source when the primary source of the information is unavailable to you
Give the secondary source in the reference list
In text, name the original work and give a citation for the secondary source
Allport’s diary (as cited in Nicholson, 2003)…
59. Closing
60. Closing Comments This presentation was only meant to serve as an overview of APA writing style; you should spend some additional time looking through your manual and using the information provided to improve your writing
We do NOT recommend that you use this PowerPoint, or any other APA “cheat sheets” as direct references - always refer to the manual