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Office of the Secretary of Defense OSD Declassification Program Presentation to the Public Interest Declassification B

2. Program Review. Declassification Process ~ Automatic/Systematic And Mandatory Declassification Staffing Program OrganizationRisk ManagementDeclassification GoalsAutomatic/Systematic Declassification ReviewsMandatory Declassification ReviewsWhat Works WellObstaclesPlanned Goals An

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Office of the Secretary of Defense OSD Declassification Program Presentation to the Public Interest Declassification B

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    1. Office of the Secretary of Defense (OSD) Declassification Program Presentation to the Public Interest Declassification Board Mr. John Krysa Chief, Directives and Records Branch Washington Headquarters and Services

    2. 2 Program Review Declassification Process ~ Automatic/Systematic And Mandatory Declassification Staffing – Program Organization Risk Management Declassification Goals Automatic/Systematic Declassification Reviews Mandatory Declassification Reviews What Works Well Obstacles Planned Goals And Priorities Conclusion

    3. 3 Declassification Process Review All Classified OSD Records Of Permanent Historical Value (Records Group 330) Current And Past OSD Components: Total Of 26 Dod Orphan Agencies Dod Documents Of Undetermined Origin Line-by-line Reviews With Decision At The Document Level Do Not Use The Integral File Block Concept Use 20-year Declassification Authority Documents Outside Authority Are Tabbed And Identified In Our Database

    4. 4 Automatic Declassification Review Process Line-by-line, Pass-fail Reviews Decisions Rendered At The Document Level Declassify ~ Exclude (RD/FRD) Exempt ~ Refer 20-year Declassification Authority We Do Not Delegate Authority To Other Agencies Documents Outside Our Authority Are Tabbed And Identified In Database

    5. 5 Staffing – Program Organization

    6. 6 Risk Management Our Process Relies On… OSD Declassification Certification Training Declassification Program QA/QC Analysts ~ DOE And OSD Certified Analysts Attend Equities Recognition Training Tiered Reviews Initial And Senior Analyst Reviews By Contractor Final Government Approval With Feedback To Contractor Reviews Conducted On Only OSD Originated Records Database Reconciliations

    7. 7 Declassification Goals IAW E.O. 12958, As Amended Requirements: All Text Records Reviewed By 12/31/2006 Referrals Reviewed By 12/31/2009 Special Media Reviewed By 12/31/2011 Other Statutes, Regulations ~ Dod 5200.1-R And Public Laws 105-261 And 106-65 Meet Executive Order Mandates – Insure Quality Insure Quality While Gaining Efficiencies ~ Reduce Costs:

    8. 8 Declassification Goals (Continued) Estimated Status On 12/31/2006 Based On Surveys, Referral History, And Experience Reviews Required From Now To End Of 2006: 3.1 Million Pages Total To Be Completed: 86.0 Million Pages Of Textual Records: 60.2 Million Pages Declassified – 70% 11.1 Million Pages Exempt – 13% 12.9 Million Pages Referred – 15% 1.8 Million Pages Excluded – 2% Other Requirements: Estimated Textual Referrals Required 12/31/2009: 25 Million Pages Estimated Special Media Required 12/31/2016: 25 Million Pages: Delayed Until 2009: None Declassified: 1.5 Million Pages Exempted: 500,000 Pages Pending Determination: 23 Million Pages

    9. 9 What Works Well Interagency Referral Center (IRC) – The “Seedbed” For The National Declassification Initiative Centralized Database: Efficient Workload Planning Efficient Recording Process Contractors: Monthly Review Rates Exceeding The Government’s Annual Rate Technology: E-records In PDF Format Improves Declassification, FOI, And Searches – Example: Coalition Provisional Authority - Iraq Database Management: Accurate Accounting, Forecasting, Information Management Microfilm Conversion: Completed 1.5 Million Pages

    10. 10 Obstacles Special Media – Needs Standardization Referral Notification – Needs Systematic Approach Record Access Timely Notifications Cohesive Groupings – Geographical, Not Piecemeal Clearance Approval Process For Contractor Analysts – 16 To 18 Months WNRC Records: Fee For Services 7,226 OSD Boxes Contain Two Or More Agencies’ Referrals Need Executive Branch Guidance On The Big Issues From The 1980’s: Star Wars, SALT, START, MX Development, European Terrorism

    11. 11 Planned Goals and Priorities Our Program And Its Goals: Processes Instituted And Meet Requirements Staffing Levels Are Supportive Budget Sustains Program Priority Of Effort Is To OSD Record Reviews Secondary Priority To Referrals Additional Goal, Subject To Funding Is Review Of COCOM Records

    12. 12 Conclusion We Are Proud Of Our Accomplishments… OSD Declassification Program Reflects Responsible Stewardship Of Resources, Personnel, And Funding 82.9 Million Textual Records Reviewed To Date Air Force And Navy Referrals At NARA Complete We Are On Target For Meeting The 12/31/2006 Deadline We Have The Program In Place To Meet All Future Deadlines

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