Air Force Declassification Office (AFDO)

1. Air Force Declassification Office (AFDO) Air Force Declassification Office (AFDO) Ms. Linda Smith – Director

2. The Overview • Mission/Goals/Organization • AFDO Product/Deliverables • Life Cycle Management/Processes • Retrieval and review • Quality Control • Progress toward 31 December 06 deadline • Public Interest Initiatives • Building Blocks to the Future

3. Mission & Goals • Ensure EO 12958, as amended, “Classified National Security Information” Section 3.3, is implemented • Information Security Oversight Office (ISOO)—Directive No. 1—sets information security requirements • Review Air Force originated information determined permanently valuable and 25 years old, or older (rolling review) • Respond to mandatory reviews, Congressional searches, and Freedom of Information Act Request, as requested • Pre – 1982 “permanently valuable” records - Dec 31 2006, or they will be automatically declassified • Review referrals from other government agencies (OGA’s) • Determine appropriate decisions – Pass/Fail • Represent Secretary of the Air Force Senior Security Official on declassification working groups (External Referral Working Group, Automated working Group) • DoD 5200.1R, “Info Security Program,” and Air Force Instruction 31-401: Air Force Declassification Plan

4. AF Security Enterprise Air Force Security Enterprise A1- Manpower A2 – Intelligence* A3 – Air, Space and Information Ops A4 – Logistics A5 – Plans A6 – Communications A7 – Installations & Mission Support A8 – Strategic Plans and Programs A9 – Analyses, LessonsLearned Secretary AF (SAF) Chief of Staff Mr. Wynne Gen Moseley SAF/AA A7S Mr. Davidson Security AFDO A7SI L. Smith *Coordination

5. The AFDO Process Retrieve 25 yrs Permanent AF Record No Authority? Yes Excluded RD/FRD Review Record AF Exemption? Yes Remain Classified @ Other Agency Equities No other agency equities No Declassify Release Refer

6. Retrieve – Requires Life Cycle Management Processes Declassification Authority Original Classification Authority NARA RECORD Federal Records Center (Storage) RECORD RECORD USER RECORDS Centers Transfer AFDO classified records CLASSIFICATION DECLASSIFICATION SECURITY MANAGEMENT

7. Retrieve – Where’s the Record? Records -- include all books, papers, maps, photographs, machine-readable materials, or other documentary materials, regardless of physical form or characteristics, made or received by an agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or otheractivities of the Government or because of the informational value of the data in them (44 U.S.C. 3301).

8. Retrieving & Review Tools • INFORM Report – Federal Record Centers • Multiple Listing Registry – National Archives • Information Retrieval Indexing System – IRIS at AF Historical Research Agency • Document Declassification Support System (DDSS) • National Archives Declassification, Review and Redaction System (ADRRES)

9. Air Force Repositories National Archives II Washington National Records Center Air Force Historical Research Agency, Maxwell AFB, Alabama RG 340 – Secretariat RG 341 – Air Staff RG 342 – Field Activities –MAJCOM/Base Histories

11. Process – ReviewTo Identify Exemptions • 25X1: Intelligence sources and methods (SC & MT) • 25X2: Use of weapons of mass destruction • 25X3: Impair cryptologic systems or activities • 25X4: Impair the application of state-of-the-art technology • 25X5: Actual U.S. military war plans that remain in effect • 25X6: Foreign government information that demonstrably impairs relations with other countries • 25X7: Protection of President/Vice-President etc • 25X8: Emergency preparedness plans or reveal current vulnerabilities or systems, installations, infrastructures, or projects relating to national security • 25X9: Violate a statute, treaty, or international agreement

12. Quality Control Process • Three tier review • Real-time automated feedback loop to reviewer/supervisor if errors in decisions • “Hands-On” document application and automated standardization program • Full-time training officer (senior reviewer) • Air Force partnerships with other government agencies for equity recognition training • Full-time Training Officer: interagency training and equity recognition • Host annual “Equity Recognition” declassification conferences/seminars • 2007 will co-host with NARA • Host an interagency classified/unclassified Community of Practice (CoP) website • Routine inspections: ISOO/Department of Energy (DOE), Air Force Information Security Office and Air Force “Eagle Look”

13. Progress: Production 1995-2006 (millions of pages)

14. Public Interest Initiatives • Southeast Asia records declassification – AF Historical Research Agency – 10 mil pages • Gulf War Records “Illness Syndrome” Reviews – 2 million pages • Roswell Incident study – 1994 • Cuban Missile Crisis • SAC Histories • Other • AFDO historian – Mr. Michael Binder

15. Building Blocks to the Future • Institutionalization – The seamless integration of life cycle management and training: Records Management – Integrated Process Team underway • Credibility – The acceptance of training for the benefits and values it provides – needs Commander emphasis • Education and Awareness – Instruction of declassification management program requirements and benefits, and their responsibilities. See www.afdo.hq.af.mil • Training – The providing of necessary training and skills development to staff at all levels • Communications – All of us: security, warfighters, public affairs, historians and records managers are our outreach. Source: Dept of Energy Records Management Program: Aug 95

16. Conclusion Secure & Protect Release Yes Air Force Declassification Office Ms. Linda Smith - Director Yes