NESD -TPM Introduction

1. NESD -TPM Introduction Administrative Council September 11, 2012

2. TPM – What is It? • Transition, Planning and Monitoring Software developed by Leadership Services Team. • Customizable software used to address our needs in terms of PBIS and RtI as well Student Support Services Referrals and Tracking. • Culmination of the key components of OneNote but in a data base format so that reports can be generated.

3. Roll Out Schedule • Student Services Personnel – August 27th • Administrators – September 11th • DET’s – September 13th • DIF’s – September 28th • School Based introduction to staff in September by Administrators with support as needed.

4. Format • Integrated with Maplewood. • Link through Students Achieve for teachers and administrators • Link through SSS page for Divisional Personnel • Permissions ---monitored through L. Hipkins and TPM • Will be hosting the server by mid-fall

5. Purposes • Create consistency in the tracking of RtI Referrals, documentation, planning and monitoring at the school level. • Create consistency in the tracking of behavioral incidents • Will help to implement RtI and PBIS as fundamental practices within our schools • Increased accountability in terms of the reporting, planning and monitoring of interventions for students with academic and/or behavioral challenges.

6. Various Initiatives/Templates • 0.1 Progress and Monitoring Log • Tool to track “issues” which may identify a student at risk • Examples include truancy, late assignments, apathy etc. • Requires the individual doing the referral to provide an intervention strategy, action(s) and completion date • Helps to “build a case” for an RtI Referral

7. 0.2 Gap Analysis • In essence, a “pre-referral” checklist • Identifies some general items as well as environmental, instructional, assessment and behavioral strategies that have been used • Can add pictures, audio visual or text links • Ensures that all attempts have been made at the general Tier 1 level prior to an RtI referral being made

8. 0.3 RtI Referral Form • Gap analysis has been completed..... But gaps still “gaps” either academically, behaviorally or both. • Identifies instructional, assessment and behavioral strategies that have been attempted, successful or not successful • Student strengths are also identified • Files and links can be attached • Submitted by referring teacher and reviewed by Rti Team at meeting

9. 0.4 Success Plan • Plan created collaboratively with the RtI team and the referring teacher • Strengths auto populated from the Referral Form • SMART Goal Format • May attach files and links for documentation of progress

10. 0.5 Behavior Level 1 • Entered by attending staff members as needed • “Bus incidents” should be entered here by administrators and reports generated as needed. • Referring staff member identifies action required, intervention strategy, notes and a completion date • Deemed “minor” infractions • Will be adding “other” as an option

11. 0.6 Behavior Level 2 • Also entered by attending staff member, not necessarily classroom or homeroom teacher • More serious in nature---could result in office referral • Intervention strategy and completion dates also needed

12. 0.7 Behavior Level 3 • Entered by Administrator • More serious offences---those perhaps resulting in a suspension • Also requires action, intervention and completion fields to be completed. • Suspension letter to be auto populated by TPM based on incident---in developmental stage.

13. 1.0 Student Services Visitation Log • Filled in by SSS Personnel • Will also be a SSS Referral Form for DET’s to utilize.

14. 2.0 Student Services Referral • Currently being developed by TPM • To be utilized by DET’s at the school level to make a referral for SSS support.

15. Conclusion • Intuitive software • Highly customizable • Report Generator and filtering system • Will be growing pains and “wrinkles” • Feedback loop to occur in the spring----revised versions uploaded several times per year • “Help desk”/FAQ’s and general support available