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LMS

LMS. Response to requirements “We gave them what they asked for, so we are not to blame if the system is not being used” Clients may leave out requirements that are “obvious”. LMS Requirements questions. Interface? GUI. Online search? Library number required? Unique id? Expiration?

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LMS

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  1. LMS • Response to requirements • “We gave them what they asked for, so we are not to blame if the system is not being used” • Clients may leave out requirements that are “obvious”

  2. LMS Requirements questions • Interface? GUI. • Online search? • Library number required? Unique id? Expiration? • Electronic interlibrary loans? • Patron’s use of research databases • Limits? • Cost tracking? • Does patron status determine which resources can be used?

  3. LMS Requirements questions • Should the system advise staff on potential books to retire? Criteria? How do we notify staff? • How long is a requested resource held before it is returned to circulation? • Are overdue fees the same for all types of resources? • What indexes and databases are provided to library patrons? • …

  4. Supported activity list • Allow library staff to perform administrative tasks • Change status of book • Check if patron has valid library id number • Validating that a patron has an up-to-date library number, no resources > 2 weeks, not too many resources checked out

  5. Supported activities • Giving library number to patrons • Deleting expired library numbers and patrons. A library number is valid until a student graduates. A library number is valid until faculty/staff terminate employment at college • Checking out books for various loan periods. • Students – 4 weeks, faculty – 3 months, staff – 1 year • Checking out other resources. 1 week only. References cannot be checked out

  6. Supported activities • Checking in resources • Change status of resource from “reshelve” to “available” • Putting a resource owned by the library on reserve. Faculty and library staff. Reserved resources cannot be checked out • Putting an item not owned by library on reserve. These items cannot be checked out

  7. Supported activities • Requesting a resource for a patron. Requested resource will be held for two weeks for a patron. If not checked out within two weeks, returned to circulation • Searching online catalog by author, subject, keyword, resource title, or Dewey call number • Interacting with online research resources such as Infotrac, Wilson’s Guide to Periodicals, and First Search

  8. Supported activities • Adding a resource to the online catalog • Deleting a resource from the online catalog • Generating lists of overdue resources • Generating form letters for patrons with resources more than two week overdue • Determining the fee amount for each overdue resource. $0.25/day for each resource to a maximum of $5.00 per resource

  9. Supported activities • Linking to the online catalogs of other libraries for searching • Generating interlibrary loan requests

  10. HCI • Two modes • Public • Search catalog, databases, indices • Private (Staff) – password protected • View library record of any patron • Add/Delete resources • Work productivity information • Request lists of overdue items • Check in /Check out resources

  11. Solved Problems List • No information

  12. Information Source List • Other libraries • Need to query UNLV’s collections • Online research resources • InfoTrac, Wilson’s guide to Periodicals, and First Search • Existing online catalog • Convert (one-time) existing catalog to new format • Existing patron database • Convert (one-time) existing database to LMS format

  13. Information Source List • Student records Database • Admissions, graduations, …  Affect patron addition/deletion • Employee Database • Employ, retire, dismiss, …  Affect patron addition/deletion

  14. Information requesting entities • Other libraries • …

  15. Automated Checks and Balances • All dates must be checked for validity (Feb 31, 2001) should not be allowed • Publishing dates for resources cannot be in the future • Only students/employees of College can be patrons

  16. Security/Fault tolerance • Passwords for staff • What happens if system goes down? • Paper/pencil records until system comes up again

  17. Interoperating systems list • ?

  18. Present Info capacity and growth • How many resources, how much memory? • How fast is the library growing?

  19. Projected time frame • Ready for Fall 2002

  20. Prioritization of Requirements • Which requirements will be done first? • What SDP will you follow?

  21. Ethical Concerns • System keeps track of past check-outs of patrons • If subpoena, who has access to this history? • What if patron is a minor? • … • Does our system use internet search engines? • Should we allow unrestricted access?

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