Woodroffe Avenue Public School Council

1. Woodroffe Avenue Public School Council September Meeting 2013-2014

2. Contents • 2012 – 2013: The Year in Review • Key Accomplishments • Council Members • Financial Results 2012-13 • 2013 – 2014: Looking Ahead • 2013-14 Proposed Budget • Projected fundraising • Meeting plan • Council nominations • Planning Calendar

3. 2012 – 2013: The Year in Review

4. Key Accomplishments 2012-13 • Arts & Culture • Invested $6,300 into Arts & Culture programming • 2 hours of hands-on workshops for every child with a visual artist and drama instructor • One-hour cultural presentations for every grade • The cost per child was approximately $10. • Arts Information Night on April 24, 2013 • Information about how Council and the school support Arts education • Guest presentation from the OCDSB Advisory Committee for the Arts

5. Key Accomplishments 2012-13 • Healthy, Active Kids • Fitness Week from June 10-14 to introduce students to new sports and ways of promoting healthy living and healthy eating, all while having fun. The program cost $2650, approximately $4 per child. • Kilometer Club • New jerseys for the Woodroffe sports teams • Ski Club organized through Dovercourt Recreation • School Community Events • Annual Ski & Skate Sale • DJ at the annual Halloween Dance • Annual Spring Fling • Teacher Appreciation Week in the winter • Annual Staff Appreciation Breakfast on the final day of school • Play yard opening event in the fall to launch the new structure

6. Key Accomplishments 2012-13 • Equity & Diversity • Equity & Diversity Open House in January 2013. • $700 in books for the library to build a more representative book collection. • Student Well Being • Parents Reaching Out (PRO) grant application for a program to build emotional intelligence in our children and provide parents with the toolkit to support them at home. The proposal included several other schools in our neighbourhood and ward. • Communications • First ever Parent Engagement Survey to inform its budget priorities for 2013-14 and to learn from our parent/guardian community about strengths, challenges and priority areas for School Council activities. • New interactive website redesign underway

7. Key Accomplishments 2012-13 • Classroom resources, supports and media • $4,000 on classroom resources and supports (book-in-a-bag, arts supplies, boomwhackers, recorders and sheet music, drying rack for Kinder art projects, etc.). • $6200 in media purchases including iPads, document cameras, media carts, laptops, and projectors

8. Key Accomplishments 2012-13 • Ongoing administrative functions: • maintaining the website; • accounts receivable, accounts payable, bookkeeping, financial tracking and monitoring; • agendas and minutes; • communications; • fundraising; • coordination and program delivery; • liaising with parents and school administration • participating in the Ottawa-Carleton Assembly of School Councils • 8 public meetings held • guest speaker (Dr. Peter Gamwell, Superintendent of Instruction) • presentation by M. Lemelin’s Grade 3 class on their Ecoleàl’envers project • several presentations by Kim Power about math instruction, media textbooks, and critical thinking

9. Key Accomplishments 2012-13 OCDSB Management of Funds Policy Review consultation • This year, our School Council Treasurer participated in the consultation process and provided feedback to Council and the Board’s Trustees and Chief Financial Officer. • The Treasurer also undertook a review of our charitable status in consultation with a lawyer in our parent community. In an effort to understand other models of governance available to us, further consultation has taken place with an accountant and the Home & School Association.

10. Thanks To Our Volunteers! This tremendous contribution to our school community is accomplished by a dedicated group of parent volunteers. It would also not be possible without the tremendous collaboration and cooperation of the school staff. School Council is very open to ways to work together with the school community and we welcome any parent to get involved with School Council and contribute to building and sustaining a healthy school community.

11. 2012-13 Council Members

12. 2012-13 Financial Results

13. Fundraising Results Note 1: $2500 Gift Canada, $750 Green Communities, $500 OCSB, $300 Misc

14. Program Expenditures NOTE: 1) Play yard funds to be accrued for Junior yard renewal in 2013-14 2) Balance of funds for classroom purchases not completed by May 1 redirected to media purchase

15. Financial Summary 2012-13 Cash on hand at the beginning of the period (July 1, 2012) $ 28,417 Add Revenues: Net funds raised $ 35,812 $ 64,229 Subtract Expenses: Program expenditures $ 25,326 Cash on hand at the end of the period (June 30, 2013) $ 38,904

16. 2013 – 2014: Looking Ahead

17. 2013-14 Proposed Program Budget

18. 2013-14 Projected Fundraising

19. Proposed New Meeting Plan What we heard from parents… • Have an open meeting geared to introducing new parents to the council. Make it a more informal meeting, with a social side to it. • Reach out to parents (vs. have the parents come to them). Having an annual or semi-annual open forum is another or making them issue-specific. • Hold one or two town hall meetings per year to encourage dialogue - to encourage broader parent participation, ask for input on questions or broad themes that inspire people to think about creating new opportunities for our school. • Some meetings should be for Council business, some meetings to brainstorm ideas with parents, some meetings for info only. Sometimes meetings go on too much about details. We want to hear big picture stuff!

20. Proposed New Meeting Plan

21. 2013-14 Council Nominations