Technical Services Renovation Update

1. Technical Services Renovation Update Ryan Langhurst 02.16.06

2. Outline • Renovation • Swing Space • Move Planning • Move Schedule • Bus Service

3. Renovation • 85% CD phase • Acock submittal February 27 • Architectural, Engineering, FF&E drawings • 3 week review period • Reviewers • OSU – Architect’s office, Physical Facilities, UNITS, OIT, T&P, others • Library – Wes, Ryan, Exec, Renovation Committee members

4. Renovation (cont’d) • Construction bidding in May • Move out summer 2006

5. Swing Space • Sullivant & Ackerman construction to begin soon • Construction mostly complete in June • Temp arrangements for EHS personnel • Other Ackerman tenants • MC – café is open • ME – move out after August 2006

6. Swing Space (cont’d) • Sullivant Learning Commons near completion • April 5 grand opening

7. Move Planning • Move Summer of 2006 • Two Moves • Collections • Bids being reviewed • Offices • Accelerated Moving • Detailed schedule to be developed

8. One of our move planning meetings!

9. Instead, we’re really trying to focus in on the schedule.

10. General Schedule – Collections • June 2006 • Completion of Rare Books move to STX • General Collection to Ackerman • August • Reference, Current Periodicals, Bound Journals & Videos to Sullivant • Reference, Govt Docs, MIC, MAP to Ackerman

11. General Schedule – Collections (continued) • August • Hilandar Research Library to Ackerman • Area Studies to Ackerman

12. General Schedule - Offices • Late February/March • EHS temporary moves for construction • June • Circulation, Bookstacks, Mail Services (phase 1) to Ackerman • Rare Books (phase 1) to STX

13. General Schedule – Offices (continued) • August • Administrative Services to Ackerman, Sullivant • Administration to Ackerman • Area Studies to Ackerman • Circulation & Bookstacks (phase 2) to Ackerman, Sullivant • EHS to Ackerman, Sullivant • Hilandar Research Library to Ackerman

14. General Schedule – Offices (continued) • August • ILL to Ackerman, Sullivant • Instruction to BUS • IT to Ackerman, Sullivant, SEL • Preservation to Ackerman • Rare Books (phase 2) to Ackerman • Reference, Govt Docs, MIC, MAPS to Ackerman

15. General Schedule – Offices (continued) • August • Reference, Periodicals to Sullivant • Technical Services to Ackerman

16. Office Move Preparations • Planning meetings with Mover – SP06 • Responsibilities of Mover • Move all office and public area equipment and furnishings • Provide boxes • Tag items for relocation • Responsibilities of Library Personnel • Pack up office contents • Contents in file cabinets, desks, etc • Contents on bookshelves, shelving • Move personal belongings • Records Retention Guidelines

17. Bus Service

18. Monday-Friday : Alt 1(bus circumnavigates Buckeye Village)

19. Monday-Friday : Alt 2(bus stops at but does not circumnavigate Buckeye Village)

21. Cost variables • Variables: quarter break service and summer service.  • Two extremes with cost estimates • continuous service all year except official University holidays • service only during the three main quarters - fall, winter, and spring

22. Costs, 2006-07 • Estimated cost: up to $357,600 per year. • Weekday: 2 buses to run every 15 minutes. • Weekend, break and summer weekday service: provided with 1 bus (30 minute service) for 51 weeks per year (50 weekends due to holidays) • Estimated cost: up to $290,000 per year. • Weekdays 2 buses to run every 15 minutes as noted above. • Weekends: 30 minute service. • No summer service. No service during the four "break" weeks between quarters

23. Questions