香港中文名稱規範數據庫 Hong Kong Chinese Authority (Name) Database (HKCAN) Latest Development

1. 香港中文名稱規範數據庫Hong Kong Chinese Authority (Name) Database(HKCAN)Latest Development HKCAN Workgroup Hong Kong Innopac Users Group Meeting (November 2000)

2. Background (1) Joint Symposium on Library & Information Services (6/98)  Chinese Resource Sharing Working Group (6/98)  Hong Kong Chinese Authority (Name) (HKCAN) Workgroup (1/99)

3. Members include: * The Chinese University of Hong Kong Library *University of Hong Kong Libraries *Hong Kong Baptist University Library *Hong Kong Institute of Education Library *Hong Kong Polytechnic University Library *City University of Hong Kong (Observer) *Lingnan University Library (Convenor) Background (2) • Voluntary Participation

4. HKCAN’s Goal * To share Chinese authority work of Chinese names * To establish a Union Database of Chinese names * To use a SINGLErecord to link up an author’s multilingual works.

5. HKCAN Database Setup: 1. Design of Authority Model 2. Merging of Authority Data 3. Software Development 4. System Maintenance

6. 1. Design of Authority Model * HK is a bilingual society * Many authors publish in both English & Chinese * Many publications are issued in bilingual format Equal Weighton both English & Chinese names

7. Example 1: Publication with title page and text in both Chinese & English

8. Example 2:Authors/editors publish in both English & Chinese concurrently

9. Various MARC Formats for Authority Control: 1. CNMARC 2. CMARC 3. MARC 21

10. Authority Record Formats in HK (1) * HK academic libraries follow MARC21, but with different authoritative forms for a name * Problem of inconsistent bibliographic information is highlighted when searching under a networked environment

11. Authority Record Formats in HK (2)

12. CNMARC Record(China MARC Authority Format) 200 0$a丁芒,$f(1925.9) 200 0$7ba$aDing mang 400 0$5f$ba01$a陳炎 400 0$6a01$7ba$aChen yan 400 0$6a02$a軼明 400 0$6a02$7ba$aYi ming 801 $a中國文學家辭典現代三分冊

13. CMARC Record(Chinese MARC Format for Authority Records (Taiwan)) 200 0$b曉風 200 0$7ba$aXiao feng 305 0$a作者之作品亦採其本名, 請參見$b張曉風 400 1$a張風 500 1$a張$b曉風 801 $a中國文學家辭典現代三分冊

14. Summary of MARC 21

15. HKCAN’s Earlier Proposal -- Repeating Tag 1XX (19X) • Similar to CMARC & CNMARC • Concept proposed in MARBI Discussion Paper 100 & 109 • 2nd 1XX -- replaced by Tag 19X

16. MARC 21’s Tag 7XX (Heading linking entries) Providing linking for equivalent headings in the same/different database(s) or authority thesaurus(es) • Repeatable - capable of handling headings in multiple forms or scripts • Recommended by Library of Congress • Proposed in MARBI DP100

17. Example of Tag 7XX

18. MARC21’s Tag 880(Alternate graphic representation) • Non-romanized data parallel to the roman-character heading in the same record • Using Tag066to specify the type of character set presents in the record

19. Example of Tag 880 066 $c$1 100 1 $6880-01$aLau, Joseph S. M.,$d 1934- 400 0 $6880-02$aTs'an-erh,$d 1934- 400 0 $6880-03$aErh-ts'an,$d 1934- 400 1 $aLiu, Shao-ming,$d 1934- 670 $6880-04$aTs'ao Yu lun, 1970 880 1 $6100-01/$1$a劉紹銘,$d 1934- 880 0 $6400-02/$1$a殘二,$d 1934- 880 0 $6400-03/$1$a二殘,$d 1934- 880 $6670-04/$1$a曹禺論, 1970

20. Tag 880 - NOT Considered by HKCAN • 1XX in romanized form - NOT suitable for native speakers in HK • Labour-intensive & time-consuming

21. 2. Authority Data Merging (1) • More than 100,000 Chinese authority records have been created by 7 HK academic libraries • Average annual intake = 23,000 records • LU will be responsible for merging all the authority data & duplication removal

22. 2. Authority Data Merging (2)Cooperation on an international scale • Cooperation with the National Central Library in Taipei - to exchange for authority data • Acquiring authority data created by National Library of China

23. 3. Software Development Developed by Transmission Information System Co., Ltd. (Taiwan)

24. Searching Capabilities (1)To key in search terms 劉 志

25. Searching Capabilities (2) To display search results

26. Downloading Capabilities (1)To click icon for record downloading Record downloading

27. Downloading Capabilities (2)To choose format for record downloading Select record format before downloading Select internal code before downloading Chinese heading can be downloaded as 1XX & 7XX

28. Uploading Capabilities (1) -Record uploading in batch

29. Uploading Capabilities (2)Record uploading 001 83973493 005 19980603153858.0 008 820817n| acannaab| |a aaa ||| 010 $an 82111422 040 $aDLC$cDLC 100 10 $a唐翼明. 100 10 $aTang, Yi-ming. 400 10 $aT軒ng, I-ming. 670 $aDa lu xin shi qi wen xue (大陸新時期文學), 1995 :$bt.p. (Tang Yi-ming) 910 $abchs To screen out local tags Member’s Record Automatic insertion of system control no. 001 0066542 005 19980603153858.0 008 820817n| zcannaab| |a aaa ||| 010 $an 82111422 035 $a83973493 040 $aDLC$cDLC 100 10 $a唐翼明 400 10 $aT軒ng, I-ming. 670 $aDa lu xin shi qi wen xue (大陸新時期文學), 1995 :$bt.p. (Tang Yi-ming) 700 10 $aTang, Yi-ming. Old system no. relocated to Tag 035 HKCAN’s Record Non-CJK 1XX relocated to Tag 700

30. Authorized Access to HKCAN To set up of Ip addresses

31. Other Functions & Capabilities • Data maintenance & update • Report of duplicate headings • Online input of new records • Duplication / Statistical report on new records • Record uploading in batch

32. 4. Database Maintenance & Record Contribution • New Records -- to be contributed by Member libraries on a regular basis • Database Maintenance -- to be taken up by The Chinese University of Hong Kong Library

33. Further Development of HKCAN 1. Online linkage to individual libraries’ catalogues

34. Future Development of HKCAN(1) 2. Machine-Produced Authority Records 3. To use 856 to provide hyper-link for access to websites of contemporary authors

35. Future Development of HKCAN (2) • Multi-lingual, multi-script & multi-purpose • Operate under Web-based environment

36. Conclusion • HKCAN stands as an imperative task for all libraries in HK • Our success hinges on the support, cooperative effort & effective communications among all library communities.

37. Thank You!