YEAR FOUR ORIENTATION

1. YEAR FOUR ORIENTATION AY2014-2015 WELCOME Class of 2015

2. Purpose of the 4th Year • Explore your interests • Strengthen your knowledge, clinical skills and clinical reasoning • Prepare for residency • Broaden your education

3. Outline of Year 4 • SCCX/USMLE Step 2 (CK and CS) • 4 week Neurology Clerkship • Doctoring Year 4 • Geriatrics • Doctoring Mentoring Activities • 30 weeks of elective credit • 4 week Intensive Clinical Experience • 4 weeks Basic Science Electives • Electives in 3 clinical areas • Residency applications/interviews

4. Pathways • FCM, OB/GYN, IM, PEDS, PSYCH, Pathology • Community Outreach and Education • Surgery: Ortho, General, Plastic, ENT • 12 weeks (non-consecutive) • 4 ICE; 4 basic science; 4 elective • No risks/benefits • Bragging rights!

5. THE RULES!

6. NO INTERVIEWING DURING NEUROLOGY • Neurology failures require remediation • SCHEDULE INTERVIEWS FOR VACATION TIME

7. Pitfalls to avoid • Prerequisites: • Notify faculty “X” weeks before • “Successful completion of ……” • Not checking these things and following through may cause you last minute changes

8. Pitfalls to avoid • Communicate! If you need time off of an elective, discuss with faculty far in advance, come with a plan to make it up.

9. Pitfalls To Avoid • Retake elective only with permission and no waiting list • Graduation Requirements • Evaluations: no credit until done • To take SCCX during a >2 week elective, faculty MUSTCONSENTINWRITING. YOUR RESPONSIBILITY!

10. PITFALLS! • Satisfactory with decreased weeks of credit • Incomplete (must be completed before April—or converts to Unsatisfactory) • Unsatisfactory-stays on transcript and triggers review by most medical licensing boards (ie. delays licensure for residency and practice each time you apply!)

11. PLAN TO TAKE CPR/BLS AND MAYBE ACLSBEFORE YOU START RESIDENCY

12. Getting Ready for Year Four

13. Time Requirements in Y4 45.0 weeks = Time available in Y4 -30.0 weeks = Required Elective Credit (20 On-Campus Credit) - 0.5 weeks = SCCX (2 days) - 6.0 weeks = Required Clerkships 8.5 weeks = Open Time

14. Electives • 30 Weeks of Credit • 20 Weeks - On-Campus Credit • 12 Weeks of “Core” Credit • 4 Weeks each in 3 Core Clinical Departments • (FCM, IM, Ob/Gyn, Peds, Psych, & Surg) • 1 (4-week rotation) – ICE* – from the list • 4 Weeks of Basic Science Elective *ICE CAN count toward 1of 3 “Cores”

15. Electives • Vary in Length: • Full time (1 credit for each week) • Half-Time: AM/PM (0.5 credit for each week) • Extended (consecutive Thursday PMs) (1 block = 5 weeks = 0.5 credit)

16. Electives can be… • Catalog (Traditional, ICE, or BSE) • Approx 190 from every department • Individually-Designed Electives (P&P 6.0) • IDE -- Not in the Catalog – something YOU design • Extramural Electives (P&P 7.0) • “Away” Electives – other LCME schools

17. Travel to Foreign Countries: • Electives requiring travel to foreign countries will not be added to your schedule until you have completed a required meeting with the Associate Dean for Student Affairs AT LEAST six weeks prior to the start date. No credit will be given if this requirement is not fulfilled by the deadline.

18. Electives • Electives taken during Y3 Option Periods will count toward Graduation Requirements (except Intensive Clinical Elective Requirement)

19. Before you Register….. • Read • “Helpful Hints” • “Student Misconceptions” • Review List of Electives: • Note the ones you think might be of interest • Read the course descriptions in the Catalog • Check out past Student Feedback

20. Before you Register… • Make a list of all the electives you’d like to take • Prioritize that list giving highest priority to those you FOR SURE want to take. • Over-request--You will not get all of your priorities; give yourself plenty of options. • Try to make sure your Registration Form has enough course requests to fulfill Graduation Requirements.

21. Registration Process

22. Registration Process • Complete Registration Form Online • Plug in your Neurology Clerkship & SCCX • List requested Vacation first • Selected courses should be entered in order of priority (See Sample)

26. Registration Process • Print a copythen “Submit” form online • Take printed copy with you to meeting with your Elective Advisor • Bring printed copy signed (by you & your advisor) to Cherie (Note any changes from online entry)

27. Registration Process • All requests are entered into the computer in order of priority • Computer runs all schedules 100+ times • Results: Configuration that gives the most students the greatest number of their highest priorities.

28. Registration Process • Preliminary schedules distributed • DON’TPANIC!!! • Individually meet with Cherie to ‘fine-tune’ your schedule. (Appointments between May 5 – May 16)

29. Important Deadlines April 25: • Scheduling Requests Online & Signed Paper Copy to Cherie Wk of April 28: • Computer runs scheduling requests

30. Important Deadlines May 2: • Interim Schedules Available May 5 – May 16: • Meet with Cherie to ‘fine-tune’ Schedules • If out of town, telephone or email May 21: • Open Enrollment for Y4 Closes • (ADD/DROP Forms Needed for Changes)

31. Important Deadlines (Throughout the Year) • Add/Drop: 1 week before start date • IDE:3 weeks in advance of start date • Extramural:3 weeks in advance of start date (this is in addition to applying on VSAS) Note: Be sure to have paperwork completed and necessary signatures (Forms available on website or outside Cherie’s office)

32. BE SURE To……… • Check your student mailbox every 2-3 days when in town. • Check email daily – here or away • You are responsible for information sent via email.

33. BE SURE To……… • Read and follow the Year Four Policies & Procedures • All forms & pertinent documents online (See Y4 Website—Class of 2015)

34. ASSISTANCE Contact • Cherie Forsyth • Chris Reavis, MS • Fay Allison, BS • Jean Afflerbach, MS • Tracy Lower, MD

35. QUESTIONS