Contact Me: Communicating with iQ Families

1. Contact Me: Communicating with iQ Families Carla McLain iQ Academy Texas Spring 2011

2. Agenda Why is communication important? Contacting new students Contacting escalation students Sending personalized emails

3. 10% 25% 24% 8% 8% 8% 14%

4. Why is proactive communication an important part in communicating with students and parents? Technology challenging Curriculum too hard Helping student get back on pace Motivating students Feel important

5. 7 C’s of Communication Clear Concise Concrete Correct Coherent Complete Courteous http://abcopayroll.com/news/200610sevencs.php http://www.mindtools.com/pages/article/newCS_85.htm

6. Quotes “Speak when you are angry - and you'll make the best speech you'll ever regret.” ~ Dr. Laurence J. Peter “We have two ears and one mouth so that we can listen twice as much as we speak.” ~ Epictetus http://thinkexist.com/quotations/communication/

7. Contacting New Students Electives student will take (middle school only) New Student List Week student will start Grade Teacher responsible for contacting new student Name of new student * All names are fictional

8. New Student Checklist Elementary Middle Are you able to login Moodle? ThinkCentral? Blackboard? Have you printed the weekly assignment list? pace chart for each course? Login iQ email – student? -parent? Found the Elluminate Link? Are you able to login Study Island? Have you been able to submit an assignment? Have you been able to upload an assignment?

9. New Student - OES and Attempts Document the contact in OES with a short description of the contact. Remember this information is available to parents upon request. 3 times by phone enrollment week ~ send email Continue contacting the following week

10. Contacting Escalation Students Elementary List* * All names are fictional

11. Contacting Escalation Students Middle School List

12. Escalation Student Checklist Do you know which assignments are missing? Do you have questions or need help with (assignment title)? What is your plan of action to get back on pace? Ways to be successful …… communicate with teacher check grades daily contact learning coach attend office hours set up individual tutoring

13. Escalation Student - OES and Attempts Document the contact in OES with a short description of the contact. Remember this information is available to parents upon request. 3 times by phone enrollment week ~ send email Continue contacting the following week

14. Personalized Emails Students doing great Birthdays/Welcome to the world Words of encouragement Motivating students

15. Personalized Emails in OpenOffice Download www.openoffice.org Setup email information in OpenOffice Change information in BirthdayDataTemplate.ods Open BirthdayMessageTemplate.odt

16. Contacting Students - OES Document the contact in OES with a short description of the contact. Remember this information is available to parents upon request.

17. Review 7 C’s of Communication Why is it important to . . . . . contact new students? . . . . . contact escalation students? . . . . . send personalized emails?

18. Open Discussion – Question 1 iQ Academy Texas teachers will provide consistent, ________, _________ communication when contacting new students, escalation students, and sending personalized emails.

19. Open Discussion – Question 2 In order, list the steps need to successful contact a new student.

20. Open Discussion – Question 3 Identify the new 6th grade students on the list and which teachers will contact them. *All names are fictional

21. Open Discussion – Question 4 When contacting new students, you should ask them all of the following questions except: Are you able to login Moodle for Elementary and Blackboard for Middle school B. Are you able to login Study Island? C. Are you able to login ThinkCentral? (Elementary only) D. Are you able to find Google?

22. Open Discussion – Question 5 How do you document contacting a new student in OES?

23. Open Discussion – Question 6 If you are unable to reach a new student during the week of enrollment, you do not need to contact them the next week? True False

24. Open Discussion – Question 7 In order, list the steps need to successful contact a studenton escalation.

25. Open Discussion – Question 8 Identify the elementary student on the escalation list.* *All names are fictional

26. Open Discussion – Question 9 When contacting escalation students, you should ask them all of the following questions except: Are you able to locate Google? B. Do you know which assignments are missing? C. Do you have questions or need help with (assignment title)? D. What is your plan of action to get back on pace?

27. Open Discussion – Question 10 How do you document contacting a student on escalation in OES?

28. Open Discussion – Question 11 If you are unable to reach an escalation student during the current week, you do not need to contact them the next week? True False

29. Open Discussion – Question 12 Identify the subject for the teacher that will send a personalized email to the student for passing and being on pace.

30. Open Discussion – Question 13 In order, list the steps to successful contact a studentusing personalized email.

31. Open Discussion – Question 14 Sending a personalized email helps a student feel important. True False

32. Open Discussion – Question 15 How do you document contacting a passing student in OES?

33. Quotes “To effectively communicate, we must realize that we are all different in the way we perceive the world and use this understanding as a guide to our communication with others.” ~ Anthony Robbins “Communication works for those who work at it.” ~ John Powell http://thinkexist.com/quotations/communication/

34. Closing Questions Ideas to share Comments http://office.microsoft.com/en-us/images