Presentation on financial monitoring process under SSA

1. Presentation on financial monitoring process under SSA Venue - 26th F Cs meeting at Chandigarh By O.P. Mishra, JEPC, Ranchi

2. Objectives of FMAP • (JIT) works to be done just in time • Speedy collection of UCs • Timely Accounting and financial reporting • Adjustment of advances within scheduled time • Timely receipt/release of grants • Real time physical/financial achievement • Issuance of transparent financial monitoring instructions • Implementation of Systematic accounting system as per FM&P manual of SSA • Backlog reminders

3. Formulation of FMAP • Consultation with rear/peer and superiors • Situational analysis in variable proposals • Goal /Target setting in view of FM&P manual of SSA • Cost effective FMAP • Identified Issues, desired status, present status , key gaps and corrective action • Scheduled activity wise completion time • Identified weak area of financial monitoring • Responsibility fixed to stage wise related personnel's for implementation of FMAP and templates • SMART base FMAP prepared

4. Inclusion in FMAP • Accounting and financial reporting • Internal check and control (internal/statutory/AG and IPAI audit) and compliance of audit observations • Financial monitoring • Capacity building on accounting , financial management and procurement • Staffing in finance and accounts • Responsibility sharing • Social audit of VECs

5. Implementation of FMAP • Issued formulated FMAP guidelines to districts and BRCs • Sufficient fund arrangement to districts and KGBVs • Concurrent/monthly/quarterly and annual review of target vs achievement • Identify reasonable reason for delay and its corrective approach/rescheduling • Proactive vision instead of reactive

6. Monitoring of FMAP • PDCA based financial monitoring system • PERT-CPM analysis • Situational analysis • Ignore negligible part of non performance • Identification of reasons for delay • Stage wise monitoring system • Performance appraisal based on FMAP and monthly expenditure plan • Grading on the basis of performance • Web based monitoring proposal is under process

7. Constraints and suggestive improvement • High turn-over of employees resignation • Temporary staffing arrangement • Deputation of SSA staff to other department • Scarcity of professionally skilled/profound experience holding candidate for staffing • Frequent transfer/posting of SPDs • Non functional Punchayati Raj System in Jharkhand • Geographical/location problem and communication barriar • Confused role (Trial and error based working) • Teachers having no knowledge of accounting are responsible for accounting at school level • Diversified system of programme implementation(Convergence Issue)

8. Monthly expenditure plan and fund requirement • Thorough study of sanctioned physical/financial approved budget and guidelines • Identified problem for activities could not be completed in time • Identified nature of expenditure can be expended timely or before time • Prepared monthly/quarterly expenditure plan • Prepared quarterly requirement of fund based on expenditure plan • In view of financial monitoring process FMAP and monthly expenditure plan is annexed herewith • Now we monitor based on monthly/quarterly target and analyse real reason against failure of target

9. THANKS