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Grants Update

Grants.gov Update. Jason Hitchcock Director of Information Policy, Planning, & Training Office of Information Technology. Topics. Grants.gov Update Tracking Applications and Email Notifications Common Grants.gov Rejections PDF Issues CCR Registration Things to Remember

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Grants Update

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  1. Grants.gov Update Jason Hitchcock Director of Information Policy, Planning, & Training Office of Information Technology

  2. Topics • Grants.gov Update • Tracking Applications and Email Notifications • Common Grants.gov Rejections • PDF Issues • CCR Registration • Things to Remember • Other Information • Questions

  3. Grants.gov Update • New Program Manager • CCR Registration Renewal Requirement • Is Grants.gov moving to GSA? • The Grants.gov Production and AT07 will undergo maintenance the weekend of June 11th

  4. Grants.gov Update (Continued) • “Next Generation” Grants.gov on hold, no funding increases for FY 2011 • Increase Functionality • Increase Commonality • Reduce Operating Costs • Improve Disaster Recovery Capability

  5. Email Notifications • Who is Getting the Emails? • What Emails Should I Receive? • Scenario 1: All Goes Well with the Submission. • Scenario 2: Rejected with Errors by Grants.gov • Scenario 3: Not-Accepted by the Agency.

  6. Scenario 1: All Goes Well With the Submission • Who is Getting the Emails? • Grants.gov Emails are ONLY Received by Submitter. • Agency Emails are Received by the Authorized Representative and Project Director on SF424. • What Emails Should I Receive? • Grants.gov • Submitted • Validated • Received by Agency

  7. Scenario 1: All Goes Well With the Submission (Continued) • What Emails Should I Receive (continued)? • Agency • Receipt • Acknowledgement

  8. Scenario 2: Rejected with Errors by Grants.gov • Who is Getting the Emails? • Grants.gov Emails are Only Received by Submitter. • What Emails Should I Receive? • Submitted • Rejected with Errors

  9. Scenario 3: Not-Accepted by the Agency • Who is Getting the Emails? • Grants.gov Emails are Only Received by Submitter. • Agency Emails are Received by the Authorized Representative and Project Director on SF424. • What Emails Should I Receive? • Grants.gov • Submitted • Validated • Received by Agency

  10. Scenario 3: Not-Accepted by the Agency (Continued) • What Emails Should I Receive? • Agency • Receipt • Not-Accepted

  11. Agency Receipt Email From: notification@nifa.usda.gov [mailto:notification@nifa.usda.gov] Sent: Tuesday, May 11, 2010 3:18 PMTo: Bennett, R ShawnSubject: Receipt of Grant Application GRANT10599354 by USDA-NIFA Shawn Bennett, The grant application that you submitted to Grants.gov has been received by the National Institute of Food and Agriculture (NIFA), U.S. Department of Agriculture. Tracking Number GRANT10599354 Application Title Test Time of Submission Tue May 11 13:43:14 EDT 2010 CFDA 10.207 Animal Health and Disease Research Funding Opportunity USDA-NIFA-AHFP-002937 Application Deadline Thu May 13 00:00:00 EDT 2010  You will receive a subsequent email when your application is accepted or declined for review by NIFA. Please do not reply to this message. USDA . National Institute of Food and Agriculture www.nifa.usda.gov Investing in Science / Securing our Future

  12. Agency Not-Accept Email From: notification@nifa.usda.gov [mailto:notification@nifa.usda.gov] Sent: Thursday, December 17, 2009 4:27 PMTo: Bennett, R ShawnCc: Bennett, R ShawnSubject: Non-Acceptance of Grant Application for review at USDA - NIFA Evonne Pedawi, The following grant application you submitted has been declined for review by NIFA. Tracking Number GRANT10483233 Application Title This is a test package to test Grants USDA receipt email deployment with updated Adobe Forms. Time of Submission 2009-12-04 06:37:02.0 CFDA 00.000 Not Elsewhere Classified Funding Opportunity USDA-NIFA-SRGP-002626 Application Deadline 2009-12-31 00:00:00.0  The reason this application has been declined is as follows: This Application is not accepted for testing purpose on Dec 17th, 2009 at 4:27 PM by Sushma You may contact Sushma Peddi at NIFA via e-mail at speddi@nifa.usda.gov, if you have any questions. USDA . National Institute of Food and Agriculture www.nifa.usda.gov Investing in Science / Securing our Future

  13. Agency Acknowledgement Email --THIS IS A GENERATED MESSAGE - DO NOT RESPOND USING YOUR REPLY KEY-- APRIL 12, 2010 David A. Christopher Molecular Biosciences & Bioeng University of Hawaii Honolulu, HI 96822-2303 The following proposal has been received by the National Institute of Food and Agriculture (NIFA): Title: Genetic modification of anthurium to increase post- harvest life and flower yield Proposal Number Assigned by NIFA: 2010-02918 Date Received: 05-APR-10 Grants.Gov Tracking Number: GRANT10574379 Any correspondence concerning this proposal should include the above proposal number assigned by NIFA and the proposal title. Sincerely, Nicole Williams Team Leader Proposal Services Unit Competitive Programs cc: Paul Kakugawa

  14. Grants.gov Validation Email From: support@grants.gov [mailto:support@grants.gov] Sent: Monday, February 09, 2009 7:28 AM To: Hitchcock, Jason Subject: GRANT10157720 Grants.gov Submission Validation Receipt for Application  Your application has been received and validated by Grants.gov and is being prepared for Grantor agency retrieval and review. Type: GRANT Grants.gov Tracking Number: GRANT10157720 You will be notified via email when your application has been retrieved by Grantor agency. Thank you. Grants.gov mailto:support@grants.gov If you have questions please contact the Grants.gov Contact Center: support@grants.gov 1-800-518-4726(M-F 7:00 AM - 9:00 PM ET)

  15. Grants.gov Submission Email From: support@grants.gov [mailto:support@grants.gov] Sent: Thursday, January 29, 2009 7:15 AMTo: Hitchcock, JasonSubject: GRANT10141612 Grants.gov Submission Receipt Your application has been received by Grants.gov, and is currently being validated. Your submission was received at 29-Jan-09 07:13:14 AM ET Validation may take up to 2 business days. Type: GRANT Grants.gov Tracking Number: GRANT10141612 We will notify you via email when your application has been validated by Grants.gov and is ready for the Grantor agency to retrieve and review. DUNS Number: 8726124450000 AOR name: Jason Hitchcock Application Name: Adobe Forms Testing of Matching Package Opportunity Number: USDA-CSREES-SCRI-001928 Opportunity Name: Current Adobe Forms Testing for the CSREES Matching Application Package/ApplicantLoginGetID Thank you. Grants.gov if you have questions please contact the Grants.gov Contact Center: support@grants.gov 1-800-518-4726(M-F 7:00 AM - 9:00 PM ET)

  16. Grants.gov Rejection Email (Part 1) From: support@grants.gov [mailto:support@grants.gov] Sent: Friday, January 23, 2009 8:20 AM To: Hitchcock, Jason Subject: GRANT10134834 Grants.gov Rejection Notice for Application Dear Applicant: Your submission was received on 23-Jan-09 08:19:39 AM, ET . However, it contained the following errors and cannot be forwarded to the granting agency. The following errors were detected:  Error:Schema validation failed DefaultValidationHandler found 3 problems: 3 Errors: 1: (line 2 column 1671) cvc-complex-type.2.4.a: Invalid content was found starting with element 'RR_FedNonFedBudget:BudgetYear'. One of "http://apply.grants.gov/forms/RR_FedNonFedBudget-V1.1":BudgetYear1}' is expected. 2: (line 2 column 37207) cvc-datatype-valid.1.2.1: '2.00' is not a valid value for 'integer'. 3: (line 2 column 37207) cvc-type.3.1.3: The value '2.00' of element 'RR_FedNonFedBudget:CumulativeNoofTrainees' is not valid.

  17. Grants.gov Rejection Email (Part 2) The document is NOT valid! Please correct the above error(s) and resubmit your application to Grants.gov. Type: GRANT Grants.gov Tracking Number: GRANT10134834 DUNS Number: 8726124450000 Application Name: Current Adobe Forms Testing Matching Opportunity Number: USDA-CSREES-SCRI-001928 Opportunity Name: Current Adobe Forms Testing for the CSREES Matching Application Package AOR Name: Jason Hitchcock Thank you, Grants.gov If you have questions please contact the Grants.gov Contact Center: support@grants.gov 1-800-518-4726 (M-F 7:00 AM - 9:00 PM ET)

  18. Agency Receipt Email from Grants.gov From: support@grants.gov [mailto:support@grants.gov] Sent: Friday, January 23, 2009 12:20 PM To: Hitchcock, Jason Subject: Grants.gov Grantor Agency Retrieval Receipt for Application GRANT10135094 Your application has been retrieved by the Grantor agency and is currently being reviewed. Type: GRANT Grants.gov Tracking Number: GRANT10135094 We will notify you via email when your Grantor agency has assigned an Agency Tracking Number to your application. Thank you, Grants.gov Customer Support www.support@grants.gov 800-518-4726 (7 a.m. - 9 p.m. ET) PLEASE NOTE: This email is for notification purposes only. Please do not reply to this email for any purpose. http://trapply.grants.gov

  19. Confirmation Pop-up Screen Confirmation Thank you for submitting your grant application package via Grants.gov. Your application is currently being processed by the Grants.gov system. Once your submission has been processed, Grants.gov will send email messages to advise you of the progress of your application through the system. Over the next 24 to 48 hours, you should receive two emails. The first will confirm receipt of your application by the Grants.gov system, and the second will indicate that the application has either been successfully validated by the system prior to transmission to the grantor agency or has been rejected due to errors. Please do not hit the back button on your browser. If your application is successfully validated and subsequently retrieved by the grantor agency from the Grants.gov system, you will receive an additional email. This email may be delivered several days or weeks from the date of submission, depending on when the grantor agency retrieves it. You may also monitor the processing status of your submission within the Grants.gov system by clicking on the “Track My Application” link listed at the end of this form. Note: Once the grantor agency has retrieved your application from Grants.gov, you will need to contact them directly for any subsequent status updates. Grants.gov does not participate in making any award decisions. IMPORTANT NOTICE: If you do not receive a receipt confirmation and either a validation confirmation or a rejection email message within 48 hours, please contact us. The Grants.gov Contact Center can be reached by email at support@grants.gov, or by telephone at 1-800-518-4726. Always include your Grants.gov tracking number in all correspondence. The tracking numbers issued by Grants.gov look like GRANTXXXXXXXXX.

  20. Confirmation Pop-up Screen (Continued) Contact Center hours of operation are Monday-Friday from 7:00 A.M. to 9:00 P.M. Eastern Time. The following application tracking information was generated by the system: Grants.gov Tracking Number : GRANT10371643 Applicant DUNS: 87-261-2445 Submitter's Name: Jason Hitchcock CFDA Number: 00.000 CFDA Description: Not Elsewhere Classified Funding Opportunity Number : USDA-CSREES-CFP-001927 Funding Opportunity Description : NIFA Community Food Projects Application Package Agency Name : NIFA Application Name of this Submission : Updated Adobe Forms Community Food Date/Time of Receipt : 2009.07.09 8:23 AM, EDT TRACK MY APPLICATION – To check the status of this application, please click the link below: https://apply07.grants.gov/apply/checkSingleApplStatus.faces?tracking_num=GRANT10371643 It is suggested you Save and/or Print this response for your records.

  21. Common Grants.gov Rejections • The Authorized Representative (AR) is not designated to submit. • The Data Universal Numbering System (DUNS) number not at the Central Contractor Registry (CCR).

  22. PDF Issues • Do not password protect PDFs attachments • Do not Disguise non-PDFs files as PDFs

  23. Central Contractor Registry (CCR) Registration • Only Good for One Year • More Commonly Used by Government • General Services Administration’s System for Award Management (SAM) initiative • https://www.acquisition.gov/SAM/sam.html

  24. Things to Remember • Submit Your Application Early • Follow All Instructions • RFA • NIFA Application Guide • Late Applications Need to be Justified • Grants.gov Case Numbers • Save Your Application

  25. Things to Remember (Continued) • Watch Those Special Characters • Be Mindful of File Name Length (50) • Adobe Version • Make Sure You are Authorized to Submit • Know Your E-Biz Point of Contact

  26. Other Information • Programmatic Questions • Refer to the RFA • Electronic Application Forms Help • Grants.gov at support@grants.gov or 1-800-518-4726 • NIFA electronic@nifa.usda.gov or 202-401-5048

  27. Other Information (Continued) • NIFA Internet Site: • http://www.nifa.usda.gov/funding/application_info.html • http://www.nifa.usda.gov/business/business.html • Grants.gov Applicant Resources: • http://www.grants.gov/applicants/app_help_reso.jsp • iPortal (Self Help Search and Ticket Tracking) https://grants-portal.psc.gov/Welcome.aspx?pt=Grants

  28. Questions Discussion

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