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UNDERGRADUATE COURSE CAPACITY MANAGEMENT Communication/Training May 2006

UNDERGRADUATE COURSE CAPACITY MANAGEMENT Communication/Training May 2006. COURSE CAPACITY MANAGEMENT AGENDA. Introduction of Team Members RBS Update Capacity Management Process EMT Role Required Course Policy Categories, Holdbacks & Seat Authorizations Activities and Timelines

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UNDERGRADUATE COURSE CAPACITY MANAGEMENT Communication/Training May 2006

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  1. UNDERGRADUATE COURSE CAPACITY MANAGEMENT Communication/TrainingMay 2006

  2. COURSE CAPACITY MANAGEMENT AGENDA • Introduction of Team Members • RBS Update • Capacity Management Process • EMT Role • Required Course Policy • Categories, Holdbacks & Seat Authorizations • Activities and Timelines • Screen Demo • Q&A

  3. RBS UPDATE • New Searchable Master Course Timetable • Search by subject, course, times, days of the week, instructor, etc. • May 1 Admin View released • June 1 Student and Public View to be released • Capacity Management of All Courses • May 29 Target date for implementation

  4. The Enrolment Management Team (EMT) Role • EMT is responsible for the enrolment management of undergraduate courses. • All course capacities, including categories, will be approved by EMT annually. • EMT has approved course capacities for upcoming Fall/Winter session.   • Courses reaching approved capacity during registration will follow the EMT process for change requests. http://www.mcmaster.ca/uts/ssr/EnrolmentManagement.pdf

  5. Required Course Policy • “Every effort will be made to accommodate students in required courses such that their program of study is not extended.” • Students who need a required course once released capacity has been reached, may be accommodated via a ‘hold back’ seat that you give by a seat authorization. • Important to follow this policy for successful course capacity management http://www.mcmaster.ca/vpacademic/required.pdf

  6. Categories, Holdbacks & Seat Authorizations • Some courses have been sub-divided into Categories – most courses do not have categories. • Holdbacks • Set to 5% of total seats approved for course. • Exceptions: Engineering, Nursing, Midwifery and Bachelor of Health Science holdback is 0% • Seat Authorization = Giving of Holdback Seat • Example: Total seats approved for course = 100 in Day Term 1 Category Total Avail Holdback CAT1 40 38 2 CAT2 40 38 2 OTH 20 19 1

  7. Activities and Timelines • NOTE: • Control WILL NOT pass to instructors when classes begin • There will be no reports sent by Scheduling. • Requests for capacity changes must follow EMT Process

  8. SCREENS FOR COURSE CAPACITY MANAGEMENT • Screens for course capacity management are existing ADWEB screens with minor changes • Limited enrolment statistics • by subject/type • by course • Seat authorizations by student • Unused seat authorizations • Required Permissions/Waivers screens have not changed

  9. Q&A Access www.mcmaster.ca/uts/ssr for copies of presentation, policies and guidelines Questions??: Contact sched@mcmaster.ca

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