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ctcLink Project Update - November 7, 2018

This update provides information on the ctcLink project, including updates on the program status, remediation efforts, and deployment groups. It also includes a summary of other project activities as of October 26, 2018.

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ctcLink Project Update - November 7, 2018

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  1. ctcLink Project UpdatectcLink Executive Leadership Committee November 7, 2018 Choi Halladay - District Vice President for Administrative Services Pierce College, ctcLink SC Chair Christy Campbell – SBCTC ctcLink Project Director

  2. Agenda

  3. Ctclink Minutes – October 23, 2018 • Approval

  4. Ctclink program status • Remediation • Deployment Group 2 • Deployment Group 3

  5. Remediation Summary

  6. Other ctcLink Project Activities – Status as of October 26, 2018

  7. G R LEGEND: On track Some issues, under control Significant issues, not under control Y LEGEND: Critical High Moderate Low H C M L LEGEND: High Medium Low H M L

  8. Deployment Group 3 – DG3 • Completed DG3 Pre-Kick-Off – Nov. 2, 2018 • Begin bi-weekly DG3 meetings – Nov. 7, 2018 • Begin Peer Review meetings for readiness – TBD • College requested Pre-Kick Off meetings (Dec. 2018) • College Leadership Discussion • College ctcLink Project Team • College Individual Kick-Off meetings (Jan. 2019) • DG3 Kick-Off – Jan. 28, 2019

  9. Deployment Group 3: Gate 1 Initiation Phase Progress – as of October 26, 2018 Legend NR:Not Received, deliverable not posted to cDR IP:In Progress, draft deliverable has been posted to cDR C:Complete, final deliverable posted to cDR

  10. Staffing update Employee - Open Roles • 1 Student Financials Analyst - Posted • 2 Finance Analysts - Posted • 1 Applications Configuration Management – Posted • 1 Student Financials Analyst - Posted • 1 Communications/OCM Shared Role - Interviewing

  11. Ctclink Governance Update

  12. Recent PM/OCM Events Project & Organizational Change Management (PM/OCM Training • Project Management Training – 23 College and ctcLink PM participants • Organizational Change Management Training – 27 College and ctcLink PM/OCM participants Project Manager (PM) Summit • 26 College PM/OCM participated in person • 4 College PM/OCM participated remotely • High Level Discussions • Schedule and Status Reporting • Quality Management • Organizational Change Management / College Roles & Alignment • Life After Go-Live • Conversion/Data Validation • End User Training • User Acceptance Testing • Security Redesign

  13. Questions?

  14. Remediation Open – Finance

  15. Remediation Open – Finance, cont’d

  16. Remediation Open – Human Resources

  17. Remediation Open – Campus Solutions

  18. Remediation Open – Campus Solutions, cont’d

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