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Compliance to Tender Procedure

Compliance to Tender Procedure. Notification Issue of Tender Documents Submission of Tender Documents Public opening of Tender Documents Evaluation Selection of L1 Contract Award Contract Performance. Methods of Procurement. Open Tender – E- Procurement Limited Tender

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Compliance to Tender Procedure

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  1. Compliance to Tender Procedure • Notification • Issue of Tender Documents • Submission of Tender Documents • Public opening of Tender Documents • Evaluation • Selection of L1 • Contract Award • Contract Performance

  2. Methods of Procurement • Open Tender – E- Procurement • Limited Tender • Civil Works are implemented with community participation • SSA procurement system is more user friendly. • Major problems solved in Procurement for having higher financial ceiling limit fixed by FMP.

  3. Objectives of Adopting E-Procurement System under SSA • Effective Procurement • Enhanced transparency and confidentiality. • Ease to access • More participation • Creating more competition • Quality in providing services in an efficient and cost effective way. • Software to handle entire end to end process

  4. Pre requisites for E-procurement • A broadband Internet connection • Digital signature certificate • Internet Explorer 6.0 or above • A valid email account with enough space to receive email • Winzip installed on system to compress large files.

  5. Benefits of E-Procurement • Easy to create tenders and publish • Easy to download and evaluate • Makes mandatory for the bidders to give details of all the documents as per the e-tender uploaded. • Purchaser can easily communicate all the information to bidders; pre-bidding meeting details, corrigendum, addendum, proceedings of pre-bidding meeting, technical evaluation & financial evaluation as well ; • Electronically EMDs are received and also refunded immediately after the completion of evaluation without any bidder to approach the office.

  6. Community Level Procurement Schools/Community/KGBV level • All Civil Works related to Schools • Furniture to Govt. Upper Primary Schools. • Maintenance of School Buildings • Teaching Learning Materials. • Civil works undertaken by School Development and Monitoring Committees. • For maintenance of School Buildings usually minimum 3 quotations are obtained.

  7. District Level Procurement • District Level Procurement are based on limited tender method only. • In case of Civil Works construction of Hostel and KGBV buildings Open Tender method is followed on financial ceiling.

  8. State Level Procurement • Text Books are procured from Karnataka Text Book Society which is following Open Tender System. • Computer and its Accessories are procured from Open Tender System by following E-Procurement • Office Equipment, Furniture, Printing are procured by following limited tender and open tender on financial ceiling. • TLE under LEP – Open Tender

  9. Services • Hiring of Services of Computer Programmers, Data Entry Operators and Housekeeping Service – Limited Tender or Open Tender on financial ceiling. • Third Party Quality and Technical Audit - Open Tender • Engagement of Auditors as per FMP para 106.4 of 2010.

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