2009 CDBG Scattered Site Housing Program

1. 2009 CDBG Scattered Site Housing Program

2. Part I. Scattered Site Housing Overview

3. Overview • Scattered Site Housing (SSH) grants enable local governments to address the most critical housing needs of very low income families • These are families with incomes at or below 50% of area median income • Allows each county, the lead agent, to receive funding every three years on a non-competitive basis • This program is consistent with the goals of the North Carolina Consolidated Plan

4. Eligible Recipients • In 2009, eligible recipients include 32 counties and their interested non-entitlement municipalities. • Anson, Avery, Brunswick, Caldwell, Carteret, Catawba, Clay, Craven, Davidson, Duplin, Edgecombe, Forsyth, Graham, Granville, Greene, Hoke, Iredell, Jackson, Lenoir, Lincoln, Moore, Pamlico, Perquimans, Pitt, Randolph, Rutherford, Stanly, Tyrrell, Union, Watauga, Wilson, Yadkin.

5. Distribution of Funds • The Scattered Site Housing program requires that all activities benefit persons with very low incomes at or below 50% of area median income • The County is the lead entity and is required to work with all interested non-entitlement municipalities within the county

6. Distribution of Funds continued • DCA requires the lead entity and interested non-entitlement municipalities to complete a public process in designing the SSH Program • At a minimum, each participating local government is to adopt the SSH Program to be implemented in the county • A formal action by the governing body needs to be taken for those local governments not participating

7. Eligible Uses • The Scattered Site Housing Program is a rehabilitation program targeted towards very low-income owner occupied households. Owner occupied units that are designated as real property whether stick built, modular or manufactured may be rehabilitated. However, if it is determined that rehabilitation of the property is not feasible then relocation is an option and the replacement unit must have the capacity to be secured with a Note and Deed of Trust.

8. Grant Cycle • SSH grants will be available every three (3) years on a non-competitive basis to participating counties and their interested municipalities. Funding will be subject to successful performance completion of prior projects and funding availability

9. Award Amount • Scattered Site Housing grants are for $400,000 which includes CDBG funded administration up to 10% of the total CDBG costs and $7,000 for planning • As long as procurement procedures consistent with 24 CFR 85.36 are followed, applicants receiving approval for this SSH Project may charge application preparation to the current SSH program

10. Grant Limitations and Performance Expectations • 2009 SSH Grants will be closely tracked according to the performance based contract • Projects that are completed at the 24-month period may be eligible to receive additional funds subject to availability • Grant are not subject to the $1,250,000 cap

11. Regulations for Applicants • Application must conform with all Federal and State regulations governing the CDBG program • All units must be selected prior to sending in the 2009 Scattered Site Housing Application

12. Performance Measures The Government Performance and Results Act of 1993 (GPRA) mandates that federal programs improve their effectiveness and public accountability by focusing on results. The U.S. Department of Housing and Urban Development (HUD) has developed the CPD Performance Measurements System for recipients of HUD funds to use to fulfill the requirements of the Act. The Scattered Site Housing category will use the following measures for all scattered site housing activities except administration, which has no performance measures. Performance Measures for Scattered Site Housing Rehabilitation C-1 Objective: Providing Decent Affordable Housing C-1 Outcome: Sustainability L-1 Objective: Providing Decent Affordable Housing L-1 Outcome: Sustainability

13. Conflict of Interest • The following people or their immediate family members shall not have any direct financial interest in any contract, etc during the tenure of the grant or one year thereafter. • Employees or agents of the recipient who exercise any function or responsibility for the CDBG Grant • Officials of the recipient including members of the governing body.

14. Housing Distribution Plan • The Housing Distribution Plan is the major component of the application. • It constitutes the plan that will govern the SSH Program for the county and its participating municipalities.

15. Local Option for Emergency Repairs • Applicants can use up to 10% ($40,000) of SSH Grant for an emergency repair local option project. The local option project must meet the following criteria: • Homes must be occupied by home owners with incomes at or below 50% of area median income • Houses must be structures that can be rehabilitated

16. Local Option for Emergency RepairsContinued • No more than $5,000 CDBG funds per house can be spent on repairs • There must be a written policy and a process for selecting the homeowners which must be attached to the application

17. Technical Assistance • Technical assistance is available between workshop date and submission date • Contact Iris C. Payne at (919) 733-2853 ext. 249 or e-mail at ipayne@nccommerce.com

18. Certificate of Intent • Returned to DCA no later than June 30, 2009 • Should indicate whether or not participating

19. Dates and Submission Information • Applications are to be submitted to DCA by 5:00 p.m. Friday, July 31, 2009 • Local governments are to submit an original and one (1) copy • SSH Applications may be mailed through the US Post Office or hand delivered or sent by FedEx or UPS directly to our office address at 1307 Glenwood Avenue, Suite 250, Raleigh, NC. • Gloria Nance-Sims, Director North Carolina Division of Community Assistance 4313 Mail Service Center Raleigh, NC 27699-4313

20. Part II. Application Contents

21. Part II. Scattered Site Housing Application“Pulling It All Together” • Plans • Key Themes • Public participation/involvement • Incorporation of good program design and flexibility

22. Application Contents • Planning • Administrative Oversight • Selecting and Processing Applicants (Selection Committee is required to have minutes from meetings on file) • Procurement • Financial Assistance • Construction Management • Financial Management • Lead Based Paint

23. What’s New in Scattered Site • Conditions required with application includes the following: • Environmental • Flood Plain • Citizens’ Participation • Rehabilitation Check List • Work Write-ups • Tax Cards • Planning amount increased to $7,000.00

24. Questions ???

25. Rehabilitation 2008 What kind of inspections have you been doing for your rehab units?

26. Rehabilitation in 2009 • What’s New? • Inspection of unit on new form and work write up submitted with application.

27. Reminders Remember this is State law! Will generate a better rehabilitation outcome through a better work write-up! Up front time in the inspection process helps identify worst case houses!

28. Attachment A Division of Community Assistance Inspection Worksheet Property Owner: _______________________________________________________________ Address of Property: ____________________________________________________________ ____________________________________________________________ Inspector: ___________________________________________ Date______/_____/______ The following items have been inspected and if not found to be in compliance with the North Carolina State Building Code, corrective action is provided in the attached work write-up. Inspected Item: Yes No RA NA (R/A – Requires Attention) Structural Components: Foundation:  Comment: __________________________ Floors:  Comment: __________________________ Walls: Comment: __________________________ Columns / piers: Comment: __________________________ Ceilings: Comment: __________________________ Exterior Components: Wall cladding, flashing, trim: Comment: __________________________ Entry way doors: Comment: __________________________ Windows: Comment: __________________________ Decks: Comment: __________________________ Balconies: Comment: __________________________ Stoops, steps: Comment: __________________________ Porches, railings: Comment: __________________________ Eaves, soffits, fascias: Comment: __________________________ Driveways, walkways: Comment: __________________________ Retaining walls: Comment: __________________________ Vegetation: Comment: __________________________ Grading and Drainage:  Comment: __________________________

29. Roofing Components: Roof Coverings: Comment: __________________________ Roof drainage systems: Comment: __________________________ Flashings: Comment: __________________________ Skylights, chimneys and Roof penetrations: Comment: __________________________ Plumbing Components: Piping Materials, including supports and insulation: Comment: __________________________ Fixtures and Faucets: Comment: __________________________ Functional Flow: Comment: __________________________ Leaks: Comment: __________________________ Cross connections:  Comment: __________________________ Traps, drains, waste and vent piping: Comment: __________________________ Functional Drainage: Comment: __________________________ Water heating equipment: Comment: __________________________ Fuel Storage and Distribution: Comment: __________________________ Sump Pump: Comment: __________________________ Electrical Components: Service entrance conductors: Comment: __________________________ Main over current device: Comment: __________________________ Main and distribution panels: Comment: __________________________ Amperage and voltage rating: Comment: __________________________ Ceiling fans: Comment: __________________________ Lighting fixtures: Comment: __________________________ Switches: Comment: __________________________ Receptacles: Comment: __________________________ Polarity and grounding: Comment: __________________________ Ground fault circuit Interrupters: Comment: __________________________ Smoke detectors: Comment: __________________________ Heating equipment: Comment: __________________________ Distribution system: Comment: __________________________

30. Heating Source: Heating equipment: Comment: __________________________ Distribution system: Comment: __________________________ Interior Components: Walls: Comment: __________________________ Ceilings: Comment: __________________________ Floors: Comment: __________________________ Steps and stairways: Comment: __________________________ Balconies and railings: Comment: __________________________ Cabinets and counters: Comment: __________________________ Doors and windows: Comment: __________________________ Water penetration: Comment: __________________________ Insulation and Ventilation Components: Insulation and Vapor: Comment: __________________________ Retardants: Comment: __________________________ Attic ventilation: Comment: __________________________ Foundation ventilation: Comment: __________________________ Kitchen and Bath ventilation: Comment: __________________________ Appliances: Range and oven: Comment: __________________________ Kitchen ventilation fan: Comment: __________________________ Refrigerator: Comment: __________________________ Housing Requirements: Habitable kitchen: Comment: __________________________ Permanent interior Bathroom: Comment: __________________________ Two exterior doors: Comment: __________________________ Accessible as needed: Comment: __________________________

31. Lead Based Paint • HUD Requirement. • Increases cost of rehabilitation. • Health Concern • Potential law suits for failure to act.

32. L.Lead-Based Paint Requirements • Lead-Based Paint Regulations are found at 24 CFR Part 35. • All CDBG grantees awarded funds to rehabilitate any houses • constructed prior to 1978 are required to follow the regulations. • Lead-based paint required activities depend on the lower per unit cost • of either (1) the amount of rehabilitation “hard costs” per unit or • (2) the amount of federal assistance per unit when there are other • federal funds in the unit. “Hard costs” do not include such costs • as administrative costs, relocation costs, environmental reviews, • acquisition of the property, or the costs of lead hazard evaluation and reduction. • DCA Requirements • All units must have a risk assessment and paint inspection by a certified risk assessor; • All units must be cleared by a certified inspector or risk assessor who must be a third party entity; • Local governments must use contractors trained in Safe Work Practices; • Local governments that undertake temporary relocation must develop adopt • and follow an Optional Temporary Relocation Policy. • It is our policy when lead based paint is identified in a unit being rehabilitated, • the lead based paint be abated whenever possible. • Cost for abatement may be charged to the rehabilitation unit. • Contact Jim Liles for assistance with any questions on lead-based paint requirements. • E-mail address: • jliles@nccommerce.com • Telephone: 919/733-2850 • Fax: 919/733-5262