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Project. PROMETHEUS Software for Stem Cells Donor Registries. Patient Management. Mechelen, Belgium February 2013. Contents. Patient folder Selection of patient New patient Edit patient Validation History Stack Reports Analytical tool. Patient selection. Menu Patient – Select

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Project

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  1. Project PROMETHEUS Software for Stem Cells Donor Registries Patient Management Mechelen, BelgiumFebruary 2013

  2. Contents • Patient folder • Selection of patient • New patient • Edit patient • Validation • History • Stack • Reports • Analytical tool

  3. Patient selection Menu Patient – Select Button “Select patient” Shortcut F5 • BE1234P - patient Prometheus/EMDIS ID • 1234 - patient number (Internal Prometheus) • BEANSxxxx - Old Syrenad ID • Smith - Patient's Surname • Nov - Part of patient's name/surname • 19970414 - Date of Birth/ part of DOB (YYYYMMDD!)

  4. Patient Work Panel Select Patient Use F5 Or Patient menu Or Button

  5. Short cut keys • Select Patient - F5 • Close Patient - F4 • Edit patient - CTRL + P • New Patient - CTRL + M • ALT X - Confirm and close form • ESC button - Abort form

  6. Patient Edit Form

  7. Form Behavior • Recommendation: don’t use mouse, use shortcuts • Enter = Down = Tab (next field, next page) • Up = Shift-Tab (previous field) • PageUp/PageDown = • F1 for help • F3 for table selection • Alt-X = Confirm and close • Esc = Abort / cancel / escape

  8. Standard Patient Form • ID • Medical • TX • Serology • DNA

  9. EMDIS Items of a Patient • Patient EMDIS diagnosis (DG EMDIS) – the patient diagnosis according to the EMDIS nomenclature. • Patient date of diagnosis - the date of the diagnosis determination • Disease phase - an optional item • Weight – the weight of the patient in kg, an optional item • Patient CMV status - an optional item • Grafting physician ID – the identifier of the doctor of the EMDIS center, an optional item

  10. New Patient New Patient – Ctrl+M or Patient Menu or New patient button

  11. New Patient Form : Tab ID

  12. Tab Medical:

  13. Tab TX: transplantation data

  14. Tab Serology: Prometheus don’t require to enter serology typing or search determinant.

  15. Tab DNA :

  16. SOP's for Patients • Disease – EMDIS Diagnosis codes

  17. Patient SOP • MDPB-R Customised disease phase :

  18. Patient SOP • Patient Medical Validation • Patient DNA A, B, C at least on Low Resolution • Patient DNA DRB1 at least on Intermediate Resolution • DNA Validation

  19. Required fields Required for EMDIS • Name of Patient (EMDIS required) • Date of birth (EMDIS required) • Patient Diagnosis (EMDIS required) Required for Validation • HLA A*, B*, C* at least on Low Resolution • HLA DRB* at least on Intermediate

  20. Patient Validation

  21. DNA Validation • Program remembers fields that failed validation • Unvalidated fields may be validated later • An un-validated patient can't be sent to EMDIS • Each typing update must be validated.

  22. DNA Validation • You can also validate the DNA fields of a patient record immediately when the patient record is open : Go to the patient menu and then press “validate”:

  23. Validation task list • Patients with incomplete validation are listed using the records to be validated tool in the patient menu

  24. Patient notes • Unlimited text comment to my patient's record • Basic Microsoft Word Pad type editing tools • Can be exported into a external text file

  25. Attached Files Prometheus allows the attachment of external files to the patient record • Files can be of any windows supported format • Files can be retrieved from the patient record • Files may be linked to a specific donor

  26. Attached Files

  27. Patient Audit Trail (History) Prometheus records changes to the Patient record. • Who made the change • When the change was made • What was the old value • What the new value is

  28. Stacks A stack is a set or group of patients • A stack is user orientated, I can see only my own stacks • Each user has three stacks to work with Stack may serve as my donor list I am currently working with. • Stack can serve for special reports • Stacks may serve for research – multiple searches, comparisons etc.

  29. Reports (printed reports) Patient reports – Reports button or Patient Menu → Reports • Reports for single patient records. • Special reports (statistics) • Stack related reports Reports may be printed or saved in PDF format.

  30. Reports (printed reports)

  31. Analytical Tool Creates a table of all your Patients • Many patient field to select from • Fields may be used for filtering and sorting • Filters may be combined, i.e. several filters active at the same time • Custom filter building • List may be exported • Patients loaded into stacks

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