AASHTO Subcommittee on Construction Burlington, Vermont Tuesday, August 17 th , 2010

1. AASHTO Subcommittee on Construction Burlington, Vermont Tuesday, August 17th, 2010 Tom Ravn

2. Manages all aspects of the Agency’s external civil rights and labor compliance activities • DBE & TGB Goals • OJT Goals • Contract Clearance & Good Faith Efforts • Prevailing Wages • Compliance with Federal Regulations and Federal & Legislative Reporting

3. Unified data base • One source of data input • Reduces duplication of data entry • Improves accuracy of data • Reduction in data management • Addresses the increasing number of data requests by the public • Web Based Technology – External Access • Simplifies deployment to Mn/DOT, cities, counties, and contractors • Allows for centralization and standardization of contract information such as item list, vendor list, federal reporting • Cutting edge technology used to build application

4. Early 2000 Mn/DOT developed initial requirements • April 2005 solicitation went out to all states • 2006 twelve states agreed to participate in developing wT CRLMS • 2007 wT CRLMS development began • January 2009 Mn/DOT’s Beta Testing team formed • May 2009 Customized wT CRLMS to meet Mn/DOT’s business processes • Spring 2010 • Migrated the following into wT CRLMS • Federal reporting data • State Aid’s open federally funded projects • Created an accurate Master Vendor list • The Unified Certification Program report/directory is now generated from the wT data base • Summer 2010 • A 2nd Beta Testing team formed

5. September 2010 – February 2011 • Beta Test wT CRLMS Version 2.01 • March 2011 • Production Release of wT CRLMS Version 2.01 • Late Spring 2011 • Pilot Projects • Internal Pilot Project with a Mn/DOT District Office • External Pilot Project with contractors • September 2010 – February 2011 • Develop Support Plan • Develop Training Materials • Fall 2011 • Interface with Mn/DOT’s financial management systems • Phased implementation plan

6. Materials • There are at least six User Groups of wT each with some unique use of the system • External Users - Contractors • Civil Rights - Staff • Labor Compliance - Staff • Pre Construction & Pre Letting - Staff • Letting Pre-Approval - Staff • District Project Staff & Other Mn/DOT Offices • Manuals, quick reference guides and computer based training materials will be developed for the needs of each User Group • Delivery • Options • Classroom • E-Learning

7. Standard process for all contractors to follow • Standard set of payroll rules for all projects • Few to no paper payrolls • E-mail process to notify the prime of payroll problems • Early detection of labor issues before they become large problems

8. Ready access to data from procurement and construction functions • Improves and ensures monitoring and reporting of civil rights and labor compliance requirements to the Federal Government and other interested parties • External Access will allow contractors to provide data electronically • Data analysis for goal setting and disparity studies • Automated EEO reporting from data provided in Contractor’s payrolls

9. QUESTIONS?