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Athletic Directors and Assistant Principals Annual Administrative Meeting

10660 White Oak Avenue, Granada Hills, CA 91344 Office: (818) 767-0800 Fax (818) 523-5156 website: www.cif-la.org. Athletic Directors and Assistant Principals Annual Administrative Meeting. WELCOME. Ari Bennett, President CIF Los Angeles City Section Board of Managers. LACS STAFF.

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Athletic Directors and Assistant Principals Annual Administrative Meeting

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  1. 10660 White Oak Avenue, Granada Hills, CA 91344Office: (818) 767-0800 Fax (818) 523-5156website: www.cif-la.org Athletic Directors and Assistant Principals Annual Administrative Meeting

  2. WELCOME Ari Bennett, President CIF Los Angeles City Section Board of Managers

  3. LACS STAFF John Aguirre, Commissioner Vicky Lagos,Assistant Commissioner Alexa Berg, Administrative Assistant Mayra Alapizco, Finance Manager Dick Dornan, Sports Information Director

  4. Section Intern Liam Carrigan Senior – UCLA Major: Communications & Statistics

  5. OFFICIAL SPORTS FUEL PROVIDER OF CIF LOS ANGELES CITY SECTION Christopher Celotti GatoradeAthletic Channel Market Development Associate Christopher.Celotti@pepsico.com

  6. Sport Up Stephen Minix, Executive Director Email: Stephen@sportup.com

  7. Sports You Bradford Matthews

  8. ION Network Dave Behar

  9. Packet Review • Agenda • Calendar • CIF Rule Changes • Broadcast information & options • Human Kinetics Coach Education Going Green

  10. Agenda • Legal • Governance • Education Based Athletics • Section Team • Current Section Issues • Financial Information • Section Communication • Sponsorships • Participation and Coaching • Bylaws • CASADA • League Breakouts Sessions

  11. LEGAL ISSUES DIANE MARSHALL-FREEMAN CIF GENERAL COUNSEL

  12. PARTICIPATION DATA State Participation831,273 GIRLS BOYS% INCREASE • Soccer 47,139 52,795 +1.78% • Track & Field 46,276 56,032 +.94% • Football 420 97,079-3.12% • Volleyball 44, 526 19,676 +2.94% • Basketball 34,222 46,114 +.48% • Softball 33, 265 -.30% • Baseball 283 43,913 -.49% • Swimming & Dive 29,722 22,004 +2.58% • Wrestling 4,505 (+9.45) 22,385 -6.61% LACS 52,000

  13. CIF Los Angeles City Section SFAAA SJS OAL CS NS SDS NCS CCS SS

  14. What Does CIF Membership Require • Comply with all CIF Bylaws • Adopt the 16 Principles of Pursuing Victory with Honor. • Educate your coaches, parents, students and administrators on CIF Section Constitution and Bylaws, policies and procedures. • Accept in good faith and abide by all CIF and Section Decisions. • State CIF authorization Forms for voting members. Processed by district or principal. • Payment of Section & State CIF Duesand in good standing

  15. What Does CIF Membership Require • Ensure all students are eligible that are to participating • Monitor athletic program and self-report • Each member school is responsible for the conduct of its administrators, coaches, athletes, students, and parents. • Administrative team must oversee all activities. • Ensure all coaches, paid and unpaid, have completed certification • Coaching education program (one time requirement) • First Aid / CPR (2 year renewal) • Concussion & Sudden Cardiac Arrest courses. (2 year renewal) • Signed Coaches of Code of Conduct • Equipment & Facilities must meet NFHS Requirements & Standards • Maintain a safe environment • Meet game schedule obligations

  16. Education Based Athletic • Align with the Educational Mission of the School • Develop leadership skills and ability • Encourage academic success & achievement • Provide Academic support and resources • Promote student attendance • Stimulate positive character, sportsmanship, and honorable values • Engage in community improvement activities • Develop life goals • Require standards of behavior • Facilitate parental involvement

  17. Commissioner's Goals • Launch Competitive Sport Cheer • Increase Principals involvement in athletics • Initiate a Student Scholarship Program • Increase the number of individual Academic Awards • Continue emphasize reduction of player ejections • Increase Community Relations and involvement • Increased number of Athletic Directors working on Certification through NIAAA. • Completion of League Handbooks / Policy Books • Increase efforts to go GREEN • Offer broadcast / webcast options to schools

  18. Training Opportunities • Annual Athletic Administrative Meeting • AD Symposium – January 31, 2018 • BOM & EC Legal Workshops • PCA Double Goal Coaching Seminars • AD Regional Meetings • Wednesday, October 4 • Monday, February 5 • Monday, April 18 • New AD Training - Section Office • Wednesday, October • Monday, January • Tuesday, May • On-Line Training Videos

  19. Changes • League Governance • Launch Cheerleading as a sport • Add an Open Division in 4 Sports • Championship Meeting Held via Conference Call • Recognize Students with special story of achievement • Zero Ejection Recognition • Sport Calendar Changes for 2018-2019

  20. Section Issues • Principals out of the LOOP of Athletics • Participation Behavior Standards & Expectations • School Policy • League Policy of Enforcement • Supervision & Legal Standard of Care • Required by Ed. Code, District policy, and school policies • Bylaw 1308 Revised • Method of Complaint and Reporting Violations • Cheer • Music Copy Rights • Officials • Dropping teams after the start of the season • Working with Officials • Professional Behavior • RAM - Respect, Acceptance, Model • Communication & Safety

  21. BROADCAST / WEBCAST OPTIONS • Section Championships • Contract Agreement with ION Network • Non exclusive • Section Playoffs – Rights Owned by Section • League & Non-League Options – Rights Owned by School • NFHS Network • Ballers.com • Randy Rosenbloom • Independent Network

  22. Section Finance Finance Manager Mayra Alapizco

  23. 2016-2017 RevenueMajor Sources of Section Revenue 2016-2017 Revenue Sources Membership Dues 56% Championship Events 25% Marketing 13% Contributions 4% Banquets .5% Other 1.5%

  24. 2016-17 Proposed Expense Overview Expenses Fall $69,599.34 Winter $76,966.96 Spring $74,802.26 Categorical Percentage Payroll 43% Championships 22% General Operations 14% Independent Contractors 9.8% Benefits & Insurance 3% Contribution Distribution 2.3% Banquet & Events 4% Training & Travel .7% Meetings .5% Office Lease 2.7% Legal .2%

  25. 2016-2017 Championship Date Total Section Assets As of July 1, 2016 $1,228,375.04 As of August 1, 2017 $1,171,048.80 Championship Profit Loss 2016-2017 Championship Revenue $256,295.65 2016-2017 Championship Expenses $221,368.56 2016-2017 Section Profit $34927.09 State Championship Reimbursement Total 2015-16 = $33,956.88 Total 2016-2017 = $36,943.09 Girls Golf $236.69 Girls Wrestling $6,387.76 Boys Golf $183.76 Boys Wrestling $6,972.00 Cross Country $9,960.66 Swim$3,677.77 Track $9,524.45 Total playoff Profit Share for football and basketball = All revenue from playoff rounds 1 & 2

  26. State Reimbursements The BOM has voted to reduce the State Championship reimbursements to 50% of the allowable expenses for meals and lodging.

  27. Membership Fee Deadlines • Payment must be made in full and postmarked no later than October 1. A 20% late fee will be assessed if payment is not received after October 1. • If payment is not received prior to November 1: • Membership to the Section will be suspended. • No sport participation or scheduling will be allowed until financial obligations have been met (including late fees). • Please make all checks payable to CIF LA City Sectionand mail them to the address listed on the first slide.

  28. Financial Matters If you have any questions or concerns regarding financial matters, contact Mayra Alapizco, Finance Manager malapizco@cif-la.org.com (818) 767-0800

  29. STRETCH BREAK THE NEXT PRESENTATION WILL BEGIN IN 10 MINUTES

  30. Section Connections Dick Dornan Sports Information Director • Section Website – www.cif-la.org • Password Protected

  31. COMMUNICATIONS • Social Media & School Participation • Newsletter • Fall Sports • Playoff Divisions Changes

  32. Official Digital Media and Statistician Partner of the CIF Los Angeles City Section • What does Max Preps provide to your school • The CIFLACS will collect team information automatically through MaxPreps to manage post-season qualifications, season standings, records, stat leaderboards, media publications and other important LACS initiatives. • Coaches are directed to update their scores on MaxPreps after each game. • Baseball is required to post the pitch count after each game. • MaxPreps is compatible with 43 other stat programs to import game results. • If your coaches are not currently signed up with MaxPreps, they can email support@maxpreps.com or call 800-329-7324 ext. 1 • MP Apps information included in packet

  33. Sponsorships State CIF Agreements Los Angeles City Section Agreements

  34. CIFLA HOME Vicky Lagos Assistant Commissioner CIFLA Home • Initial Posting • Transfers • Hardships • Eligibility Rosters • Post Ejection Reports

  35. SCHOOL INFORMATION • Contact Information • CIF Home • Information Sheets • Section Athletic Passes (Section grants specific amount per sport and administration. • Submit Pass Request (NO DOUBLE DIPPING) • Current with Membership Dues • Completed Coaches and Administrators on CIF Home

  36. COACHING • Coaching Requirements • Coaching Orientation one time (Human Kinetics) • First Aid / CPR (every 2 years) • Concussion Course every 2 years (NFHS website – FREE) • Sudden Cardiac Arrest every 2 years (NFHS website – FREE) • Coaches Code of Conduct • Attend the annual coaches meeting • Recommend Annual Coaches Evaluations • Championship Events • Meeting • Supervision • Pre & Post-Game

  37. STUDENT CLEARANCE • Enrolled in school of participation • Student Participation Clearance • Health History – Approved Physical • Medical Insurance • Athletic Record Card • Emergency Information Card • Acknowledgement of Rick Warning and Consent Form • Evidence of Academic Eligibility (2.0) • Paperwork associated with transfer • Signed code of conduct • Signed Steroid Prohibition Form • Concussion Awareness Form • Sudden Cardiac Arrest Awareness Form • Scholastic Eligibility Requirements (2.0 + 20 semester credits) • GPA is not appealable • Age Requirement (DOB June 15 or later, student eligible for the next school year) • 8 Semester / 4 years of participation • Accurate Information • Eligibility Rosters (Fall Rosters Due on CIFLA Home by October 27)

  38. Scheduling and Officials • Scheduling timelines-schedules are only as good as the information provided • Athletic Director provide non-league schedule to league commissioner by assigned date • League Commissioner post all schedules by assigned date and approve • Assigners post officials’ assignments by prescribed date on Arbiter. • Game Changes Policy & Procedure • Arbiter • Assigners required to use Arbiter • Arbiter Ref Pay is an Option to the schools • Section to use Arbiter Ref Pay for all Championship events • Officials • Pay, Complaints & Evaluations • Scrimmage game request • Request for additional officials • Sport Liaison – volleyball, basketball, soccer, baseball, softball

  39. General Issues • League Alignment – Realignment • Calendar Deadlines / Timelines • Sport Commitment Forms • Tournaments • Pre-Season Player & Parent Meetings • Other Concerns?

  40. "If your actions inspire others to dream more, learn more, do more and become more, you are a leader."— John Adams

  41. New or Revised Rules Gold Book & Blue Pages • 512 Coach Ejection – games may continue if a certified coach is able to replace coach. • 503.B (1) Uniformed Administrative Oversight Policy (added) • 510 Conflict with coach no longer athletic motivation (deleted) • 1002-3 Allows sport advisory to add Open Division with 2/3 coaches approval (Added) • 1013 CIF Championship reimbursements are now 50% of meals and lodging as set by BOM (revised) • 1200 A & 1700 Competitive Cheer added as a sport (Added) • 1307-9 Officials Assignments and Fees $2.00 Increase • 2105 Golf tie-breaker revised (revised) • 1902 Prohibits Kickoff during a scrimmage (revised) • 2510-1 Mercy Rule revised for softball (revised) • 2803-3 Team Tennis substitution (added)

  42. CIF Bylaws • Bylaw 309 Dead Period • 21 consecutive days • Selection of dates • Fall & winter – start of summer through first day of allowable practice. • Spring –December 1 through first day of allowable practice • Bylaw 308 Out of season contact with students • Practice - Allowed • Bylaw 307 Out of Season Competition - Not allowed as school activity. • Summer Exception Bylaw 504 K • allow competition with principals approval • Bylaw 506 Practice limitations • 18 hours per week • 3 hours per day • Game day counts as 3 hours • Bylaw 1901 Football Full Contact Restrictions • 2 days per week • 90 minutes per day • Other days - assigned speed, pre-determined winner, not taken to the ground, controlled whistle.

  43. RULES CHANGE PROPOSALS • Proposed Rule Change Considerations • Draft a PROPOSAL • Find support for proposal • Survey of Section Member Schools / Sport • 51% of members must be in support • Must have 51% of surveys returned • Must have principals signature • Submit Proposal to Section Staff with Surveys • Executive Committee Review 1. Reject 2. Request revisions 3. Move to BOM • First Reading of BOM • Move to Sub Committee • Move for Vote at next meeting – Vetting process at League Level • BOM Voting Item • CIF Federated Council will accept proposals from Section. • NFHS has a timeline per sport for rule change considerations.

  44. TRANSFER • Bylaw 206 – Valid Change of Residence • Must provide documented proof • Bylaw 207 – Other than a change of Residence • Has not participated within the prior 12 months • Participated & First time transfer • Sit Out Period (SOP) • Lower level restricted • Second transfer due to other than valid move or hardship. • Lower level restricted • Qualified Documented Hardships • International Students • Bylaw 208 - Foreign Exchange • Bylaw 510– Prior Contact, Undue Influence, Athletic Motivation. REVISION

  45. 2016-17 TRANSFER DATA State of CaliforniaLACS Total Student Participation 831,273 52,000 Transfers 16,566 = 2% 1277 = 2.4% LACS has 6.2% of students participating and 7.7% of Transfers in California LACS Transfers2012-132013-142014-152015-162016-2017 1202 1110 1024 1303 1277 2016-2017206 - 211 Valid Change of Residence 207 - 1051 Transfers 2015-162016-17 • Full eligibility 486 498 • SOP 305 311 • Limited 160 137 • Hardship 79 105 Total 206 & 207 Approvals =1261 = 98.8% of all transfers 203 – 205 Hardship Other than Transfer 4 9 208 – Foreign Exchange 5 5

  46. Denied Eligibility 209 Violation (Discipline) Denial 2 510 Violation (Athletic Motivation) – Denials 5 Hardship other than Transfer Denials 8 15 = 1.2% Denied Appeals - 1 = .007% Overturned 0 Sustained 1

  47. Fun Facts Los Angeles City Section Participation 200920152016 • Number of Schools 101 142 150 • Number of Sports 21 21 21 • Number of Championships 27 55 62 • Number of participants 33,000 40,000 52,000

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