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Program Review

Office of the Secretary of Defense (OSD) Declassification Program Presentation to the Public Interest Declassification Board Mr. John Krysa Chief, Directives and Records Branch Washington Headquarters and Services. Program Review.

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Program Review

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  1. Office of the Secretary of Defense (OSD) Declassification ProgramPresentation to the Public Interest Declassification BoardMr. John KrysaChief, Directives and Records BranchWashington Headquarters and Services

  2. ProgramReview • Declassification Process ~ Automatic/Systematic And Mandatory Declassification • Staffing – Program Organization • Risk Management • Declassification Goals • Automatic/Systematic Declassification Reviews • Mandatory Declassification Reviews • What Works Well • Obstacles • Planned Goals And Priorities • Conclusion

  3. Declassification Process • Review All Classified OSD Records Of Permanent Historical Value (Records Group 330) • Current And Past OSD Components: Total Of 26 • Dod Orphan Agencies • Dod Documents Of Undetermined Origin • Line-by-line Reviews With Decision At The Document Level • Do Not Use The Integral File Block Concept • Use 20-year Declassification Authority • Documents Outside Authority Are Tabbed And Identified In Our Database

  4. Automatic Declassification Review Process • Line-by-line, Pass-fail Reviews • Decisions Rendered At The Document Level • Declassify ~ Exclude (RD/FRD) • Exempt ~ Refer • 20-year Declassification Authority • We Do Not Delegate Authority To Other Agencies • Documents Outside Our Authority Are Tabbed And Identified In Database Record Group 330 Records Plus Orphaned DoD Records Initial Contractor Review by Initial Analyst Final Contractor Review by Sr. Analyst/Mentor Government Review and Final Decisions at the Document Level Program Management QA/QC Process

  5. Staffing – Program Organization • Full Time Staffing At Pentagon And NARA II (College Park) • Temporary Presence: WNRC, CIA Remote Access Program, Naval Historical Center, Library Of Congress, Presidential Libraries, And Army Facility

  6. Risk Management Our Process Relies On… • OSD Declassification Certification Training • Declassification Program QA/QC • Analysts ~ DOE And OSD Certified • Analysts Attend Equities Recognition Training • Tiered Reviews • Initial And Senior Analyst Reviews By Contractor • Final Government Approval With Feedback To Contractor • Reviews Conducted On Only OSD Originated Records • Database Reconciliations

  7. Declassification Goals • IAW E.O. 12958, As Amended Requirements: • All Text Records Reviewed By 12/31/2006 • Referrals Reviewed By 12/31/2009 • Special Media Reviewed By 12/31/2011 • Other Statutes, Regulations ~ Dod 5200.1-R And Public Laws 105-261 And 106-65 • Meet Executive Order Mandates – Insure Quality • Insure Quality While Gaining Efficiencies ~ Reduce Costs: Cost Per Page *Includes Initial Program Development Costs Cost Per Page To Conduct Automatic/Systematic Reviews: $.25.

  8. Declassification Goals (Continued) • Estimated Status On 12/31/2006 • Based On Surveys, Referral History, And Experience • Reviews Required From Now To End Of 2006: 3.1 Million Pages • Total To Be Completed: 86.0 Million Pages Of Textual Records: • 60.2 Million Pages Declassified – 70% • 11.1 Million Pages Exempt – 13% • 12.9 Million Pages Referred – 15% • 1.8 Million Pages Excluded – 2% • Other Requirements: • Estimated Textual Referrals Required 12/31/2009: 25 Million Pages • Estimated Special Media Required 12/31/2016: 25 Million Pages: • Delayed Until 2009: None • Declassified: 1.5 Million Pages • Exempted: 500,000 Pages • Pending Determination: 23 Million Pages

  9. What Works Well • Interagency Referral Center (IRC) – The “Seedbed” For The National Declassification Initiative • Centralized Database: • Efficient Workload Planning • Efficient Recording Process • Contractors: Monthly Review Rates Exceeding The Government’s Annual Rate • Technology: • E-records In PDF Format Improves Declassification, FOI, And Searches – Example: Coalition Provisional Authority - Iraq • Database Management: Accurate Accounting, Forecasting, Information Management • Microfilm Conversion: Completed 1.5 Million Pages

  10. Obstacles • Special Media – Needs Standardization • Referral Notification – Needs Systematic Approach • Record Access • Timely Notifications • Cohesive Groupings – Geographical, Not Piecemeal • Clearance Approval Process For Contractor Analysts – 16 To 18 Months • WNRC Records: Fee For Services • 7,226 OSD Boxes Contain Two Or More Agencies’ Referrals • Need Executive Branch Guidance On The Big Issues From The 1980’s: Star Wars, SALT, START, MX Development, European Terrorism

  11. Planned Goals and Priorities Our Program And Its Goals: • Processes Instituted And Meet Requirements • Staffing Levels Are Supportive • Budget Sustains Program • Priority Of Effort Is To OSD Record Reviews • Secondary Priority To Referrals • Additional Goal, Subject To Funding Is Review Of COCOM Records

  12. “We are meeting the spirit and intent of the Executive Order to make the maximum amount of information available to the public while protecting legitimately classified Nation Security Information.” Conclusion We Are Proud Of Our Accomplishments… • OSD Declassification Program Reflects Responsible Stewardship Of Resources, Personnel, And Funding • 82.9 Million Textual Records Reviewed To Date • Air Force And Navy Referrals At NARA Complete • We Are On Target For Meeting The 12/31/2006 Deadline • We Have The Program In Place To Meet All Future Deadlines

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