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Program Review Overview

Program Review Overview. October 19, 2007. Program Review. Purpose.

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Program Review Overview

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  1. Program Review Overview October 19, 2007

  2. Program Review Purpose • To improve the quality of teaching and learning by systematically reviewing goals, priorities, activities and outcomes. Continual improvement requires a review process that evaluates progress toward goal achievement and assists in refinement of goals and objectives. • It allows faculty and administrators to assess the program’s contribution to BCTC’s mission, values, and goals

  3. Program Review Revised – What’s New? • Reorganized under broad concepts that demonstrate program vitality (and currency), effectiveness, and efficiency • Incorporates annual program review summaries • Eliminates unnecessary or duplicative elements

  4. Program Review Cycle of Review • All academic programs/areas are reviewed on a 5-year summative cycle

  5. Program Review Are our programs viable and improving? • Currency/Vitality? • Students • Alumni • Advisory Committees • Employers • Effectiveness • Quality • Measures • Efficiency • Program Cost • Space Utilization • Full-time to Adjunct Faculty • Space Utilization • Course Section Capacity

  6. Program Review Annual Program Review Summary - Quality of Education

  7. Program Review Annual Program Review Summary - Vitality

  8. Program Review Annual Program Review Summary - Efficiency

  9. Program Review Components of Periodic Review Process • Annual Program Review Summary/Action Plans • Review of Annual Action Plans by Deans of Academic Affairs • Preparation of Self-Study (5-Year) • Evaluation by External Review Team • Vice President’s Leadership Team reviews Team Report and Action Plan

  10. Program Review Desired Institutional Outcomes • How does this relate to the annual program review? • Data collection on cycles • Established performance standards • On-going annual analysis at program level • Relevance to goal-planning

  11. Program Review Format • Program Description and Information • Quality of Education • Vitality • Efficiency • Summary and Recommendations

  12. Program Review Calendar - Bluegrass Community and Technical College Program Review Distribution of Activities Calendar DateInstitutional Effectiveness and Planning Office Ongoing IE provides the Area/Program Coordinator with all necessary data to complete the program review Academic Affairs Office May 07 AA provides orientation to the Area/Program Coordinator May 07 AA provides Program Review Guide and the Program Review Report template to the Area/Program Coordinator Sept 07 AA recruits external and student review team members and finalizes team membership Oct 07 AA arranges for official appointment letters to be sent to review team members Dec 07 AA schedules orientation for review team chairs Dec 07 AA distributes the Program Review Guide and completed Program Review Report to review team chairs Jan 08 AA coordinates dates for availability of the LCC President, Academic Dean, and conference room and sends these dates to team chairs and coordinators Jan 08 AA arranges food for site-visit days Jan 08 AA schedules laptop computer for use in conference room on the site-visit day Feb 08 AA provides an onsite evaluation survey to be completed by review team members at the end of site-visit Mar 08 AA monitors the submission of the Program Review Report and the Program’s Action Plan to Academic Council by the appropriate deadline Sum 08 AA assembles and maintains a notebook as a permanent record for each program review that includes all key features of the review process Sum 08 AA compiles surveys and makes necessary adjustments to the process for the following year

  13. Area/Program Coordinator Fall 07 Coordinator works with program members to prepare report Jan 08 Coordinator submits reports to the Division Assistant Dean and Deans of Academic Affairs for review and signatures Feb 08 Coordinator works with the Review Team Chair to determine the site-visit date and agenda and communicates this information to the Academic Affairs Office Feb 08 Coordinator schedules students, advisory board, and faculty presence on the site-visit day Feb 08 Coordinator arranges for advisory board parking Feb 08 Coordinator provides any supplementary information/documentation needed by review team members Feb08 Coordinator confirms student, faculty, and advisory committee member attendance prior to site-visit April08 Coordinator makes any factual corrections to the final draft of the site-visit report April08 Coordinator begins meeting with program faculty to prepare an action plan addressing any program recommendations identified in the preliminary site-visit report including who is responsible for the action and the date of e expected completion April08 Coordinator sends one electronic and one hardcopy of the action plan to the Academic Affairs Office by the appropriate deadline Review Team Chair Jan 08 Chair attends the program review orientation Feb 08 Chair arranges first meeting with review team members and schedules future meetings as necessary Feb 08 Chair distributes the Program Review Guide and the completed Program Review Report to all review team members Feb 08 Chair establishes review team member’s responsibilities/duties Mar 08 Chair leads review team activities during site-visit and assumes responsibility for team’s preliminary report Mar 08 Chair reports preliminary findings to the President and Academic Dean at the end of the site-visit day Mar 08 Chair sends a final draft of the preliminary site-visit report to the other review committee members and the Coordinator to make any factual corrections necessary Mar 08 Chair confirms accuracy of the report and submits one electronic and two hardcopies of the final report to the Academic Affairs Office by the appropriate deadline Note: Exact dates will be established and provided for critical steps in the process. Program Review Calendar-Continued

  14. Program Review External Review Team • Purpose • Provide program/area with an external perspective of quality and effectiveness of educational outcomes • Composition of Review Team – 5 members • (2 past or present program/area coordinators from outside the division, 1 faculty member from within the program, 1 member from outside the college, 1 student)

  15. Program Review Revised – What’s New? • Reorganized under broad concepts that demonstrate program vitality (and currency), effectiveness, and efficiency • Incorporates annual program review summaries • Eliminates unnecessary or duplicative elements

  16. Program Review External Review Team • Program Coordinator and Review Team Chair select site visit date and develop agenda in coordination with dates from Academic Affairs and president’s Office • Review Team conducts site visit and develops report • Review Team report distributed to Program/Area Coordinators

  17. Program Review Agenda

  18. Program Review College Roles • Programs develop Action Plans • CRC, Faculty Senate and Vice President of Academic Affairs Leadership Team review Site Team Report and Action Plan • President prepares an Executive Summary Report

  19. Program Review Fall 2007 • Program Review Document will be in a form with expandable text boxes • Pre-set tables

  20. Questions?? • It’s about students…….

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