Paul Szawlowski Environmental, Health and Safety Services, 65 North Street

1. Paul Szawlowski Environmental, Health and Safety Services, 65 North Street

2. Radiation Management Programme RadProt

3. Aim of Course The aim of this session is to provide instruction on the use of the computerised radiation management programme

4. Certificates • Work with Radioactive materials is regulated by the Radioactive Substances Act 1993. • Under this Act the workers need: • Certificate of Registration to hold radioactive materials • Certificate of Authorisation to dispose of waste radioactive materials • Certificates issued by the Scottish Environment Protection Agency (SEPA)

5. Certificates The Certificates strictly defines how and where you can dispose of waste radioactive materials. All the present Certificates we have for work with unsealed radioactive sources specifically state that solid waste would be held in a store on Westburn Lane University sold this store – making all our Certificates illegal

6. SEPA Requirements SEPA have required the University to apply for new Certificates for all relevant buildings. University has applied for Single Site Certificates of Registration and Authorisation

7. Advantages of Single Site Certificates • Only one maintenance fee; • One allocation for holding and disposal for the University • Ability for me to re-allocate limits between buildings • Applied for an allocation of ‘Any Other Beta/Gamma Emitters’ – Allows start up experiments without applying for new Certificates

8. Disadvantages • Central records to be kept • Linkage – problem in one Unit may loose the Certificates for whole University.

9. Need for Central Records • For me to spend each month receiving paper records and calculating any problems – Cost and time; • Employ a separate person – Cost; • Put in place a central computerised record system – This is what we have chosen

10. We chose the RadProt system

11. Access to the RadProt System is via: • Current Staff to • Safety and Wellbeing Section – Radiation Section to • Radiation use and disposal computer programme • Or website address: • https://portal.st-andrews.ac.uk/radprot/open/

12. How does Radprot Work • Splits controls between ‘Users’, ‘DRPS’ and Administrator • Management of radioactivity – DRPS • Removes need for paper records that presently exist (Except transport Records) • NOTE – All paper records in existence must be kept in a safe place. Records for 10 years

13. Ordering Radioactivity • Done by DRPS (or nominated Depute) only; • Order to be placed with DRPS (or nominated Depute); • Fill in form and sign form • Need to have the risk assessment • Number • Isotope must be on that risk • Assessment • Take signed form plus • Purchase order for ordering

14. Receipt of Radioactivity • When radioactivity arrives – must be checked in by DRPS (or nominated Depute) • Completes form • System will not • allow aliquots to be • removed without • DRPS receipting • radioactivity. • Gives source ID Number

15. Last updated 10th October 2008

16. Please Note at this Point – Records kept on RadProt (Live) system are our Legal records for Compliance with the Radioactive Substances Act 1993

17. Two databases: • Training Programme – Will allow you to practice with the system without generating any legal records • Access to the Training Programme is: • Username: user • Password: user • Live Programme – Will generate legal records – Please be careful in use of the Live Programme as it is the University Legal Record • Access is via your e-mail username and password

18. user

20. Register and Risk Assessments We have pre-populated the database with your personal details and your risk assessments which have been previously approved. You will not need to re-register. PLEASE CHECK THE ABOVE DETAILS

21. Also Pre Populated are the Building Limits I have set from University Allocation System will stop usage if you exceed limits at any stage

22. Personal Registration

25. New Risk Assessment

28. You will notice that only one isotope can be added to this risk assessment. To add more than isotope – save the risk assessment then re-open the risk assessment – a new line will appear to add more isotopes

30. Press this button to see available sources

32. Press this button if you wish to use or dispose radioactivity

33. Another button – Stock Card

34. Select the source ID you wish to use eg using source 20 Initial Quantity Current Quantity Source ID Original Activity on Reference date Half Life Decayed – Current Activity

35. Procedure This box is ticked if all source used Press button if using all the soruce Fill in quantity used or activity used – One works out the other

36. Creating Daughter Stocks Usage location for daughter stock Storage area for daughter stock Click this box Volume after dilution

37. Daughter Stock identified by /1 Stock Card

38. Disposal Of Radioactive waste _ Identify Source ID that you used – Highlight it and then press the ‘Make Disposal’ button

39. Fill in Quantity or Activity or Percent Disposal (One works out the others) Each bag of solid waste must have a unique number When solid waste bag full – print bag label and then press Next bag number Volume of scintillant disposed

40. Bag Waste Identification Label Biomolecular - 2.06 - Bag 201 Containing Solid Waste

41. It is very important that if aliquot taken then waste is registered Otherwise system will believe radioactivity still exists in the laboratory Could stop work as system believes exceeded Registration Limits

42. Can always see what you have taken out and what you have disposed – Go to Source Usage Press this button to see Source Usage

43. Another button – Stock Card

45. If you make a mistake – You should in the first instance contact your DRPS

46. A lot of information Do not hesitate to contact me if you have problems