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Real Estate Transactions and Management Policy (2.3.4)

Financial Policies Training: Real Estate Transactions and Management (2.3.4) Effective Date: July 1, 2009. These PowerPoint slides are intended for training purposes. In the event of any discrepancy or interpretation difference between the policy and the slides, the policy dictates.

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Real Estate Transactions and Management Policy (2.3.4)

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  1. Financial Policies Training:Real Estate Transactions and Management(2.3.4)Effective Date: July 1, 2009

  2. These PowerPoint slides are intended for training purposes. In the event of any discrepancy or interpretation difference between the policy and the slides, the policy dictates.

  3. Real Estate Transactions and Management Policy (2.3.4) • Agenda • Scope of Policy • Roles and Responsibilities • Procedure • Resources

  4. Real Estate Transactions and Management Policy (2.3.4) • Addresses • All aspects of real estate transactions and management • Delegation of responsibility for university real estate or real property

  5. Policy 2.3.4 • Real estate or real property aspects • Acquisitions • Sales/dispositions • Leases • Property management as related to • Establishing value and setting rental rates • Coordinating collection and payment of rents • Other responsibilities as delegated

  6. Policy 2.3.4 • Delegation of responsibility • Senior Vice President for A&F to • Associate Vice President of PDC (Planning + Design + Construction/University Architect) or • Designee • Confer with Chief Investment Officer and Investment Committee when appropriate

  7. Roles and Responsibilities • University employees • Contact PDC in writing when • Contemplating physical expansion • Need to acquire, sell, lease, dispose, or manage any type of real property • Do NOT enter into real estate or real property transactions, contracts, agreements

  8. Roles and Responsibilities • PDC • Negotiate property acquisitions, sales, leases, disposals or management of real estate or real property on behalf of the university • Refer to the university master plan • In compliance or • Further objectives of university’s mission

  9. Procedure • For any real estate or real property transaction or cancellation of transaction • Org unit submits Real Estate Services Request Form to PDC prior to any formal action • PDC acts on behalf of university in conjunction with requesting agency • If Board of Trustees approval required, PDC provides recommendation to Senior VP for A&F for submission to Board • When transaction is completed, PDC retains executed documents; provides copies to • Affected org unit(s) • General Counsel

  10. Procedure • Exceptions • Limited; addressed case-by-case • Examples • CCM License Agreement for on-campus theatre rental • Short-term lab space rental in on-campus facility • PDC confers with General Counsel • Typically resolved quickly

  11. Resources • Real Estate Transactions and Management (2.3.4): www.uc.edu/af/documents/policies/realesttransactions.pdf • Questions • Policy questions: e-mailpolicyquestions@uc.edu • Real estate questions:phone 513-556-1933 • Planning + Design + Construction: www.uc.edu/af/pdc/ • Real Estate Services Request Form www.uc.edu/architect/documents/forms/table.asp(PDF and Excel versions) • A-910 (Paper form obtainable from your business office)

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