oklahoma 4-h club management

1. Revised 10/2017 Tools of the Trade oklahoma 4-h club management

2. Positive Youth Development

3. Positive Youth Development • To create opportunities which promote healthy development in a nurturing environmental • Youth engaged at many levels • To teach knowledge and life skills which enhance quality of life now and in the future • To engage young people in the work of the Land-Grant University

4. Essential Elements of 4-H

5. Four Important Models • Experiential Learning • Life Skills • Recognition • Service Learning

6. Experiencing Sharing Processing Applying Generalizing The Experiential Learning ModelFive Step Process Do Apply Reflect

8. 4-H Recognition Model A club and county program should have a healthy blend of all five forms of recognition.

9. Service Learning Model Preparation Celebration Action Reflection

10. 4-H Name and Emblem 4-H Colors The 4-H colors are green and white. • White symbolizes purity and high ideals. • Green, nature’s most prominent color symbolizes growth. 4-H Name and Emblem https://nifa.usda.gov/resource/4-h-name-and-emblem-resources 4-H Ritual I Pledge … My Head to clearer thinking, My Heart to greater loyalty, My Hands to larger service, and My Health to better living, For My Club, my Community, my Country and my World.

11. Enrollment

12. 4-HMembership 5-19 years old • Traditional membership 8-19 years old • Cloverbuds – non-competitive program for 5-7 year olds http://4h.okstate.edu/literature-links/lit-online/others/policies-and-promo-items/20144HMembershipPolicy.pdf

13. Enrollment • 4-H year – September 1 – August 31 • Enrollment Packet/4HOnline • Youth Enrollment Packet includes: Code of conduct, Photo Release/Survey/Evaluation Participation, Permission to contact Youth, Signature of Parent/Guardian, Health Form… • Adult Enrollment Packet • Appling to be a Certified Volunteer • Transferring Enrollment • Project Enrollment • Project Name Changes • Project groups, project leaders, introduce projects or topics to club

14. The 4-H Member Who Never Came Back It amuses me now to think that your organization spends so much time looking for new members – when I was there all the time. Do you remember me? I’m the member who came to every meeting but nobody paid any attention to me. I tried several times to be friendly, but everyone seemed to have their own friends to talk to and sit with. I sat down among some unfamiliar faces several times, but they didn’t pay much attention to me. I hoped someone would ask me to join one of the committees or somehow participate and contribute – but no one did. Finally, because of illness, I missed a meeting. The next month no one asked where I had been. I guess it didn’t matter very much whether I was there or not. On the next meeting date, I decided to stay home and watch a good television program. When I attended the next meeting, no one asked me where I was the month before. You might say that I’m a good person. I have a good family and love my community. You know who else I am? I’m the member who never came back. CC Unit 1 - Source: Voluntary Action Leadership, Fall 1984

15. Club Management

16. Activity Leader Organizational Leader Project Leader Teen Leader Committee(s) of members and parents Local 4-H Club Structure

17. 4-H Clubs • Meet regularly and are well organized • Are run by youth officers, supervised and instructed by a caring adult • Have an educational emphasis • Provide opportunity for developing communication skills • Fun and enjoyable for members and families • Provide recognition and peer support • Well organized

18. Club Meeting Business Call to Order Opening with Pledges and Ritual Roll call/sign in Introduction of Guests Minutes & Correspondence Treasurer’s Report Reports of Committees Unfinished Business New Business Announcements Adjournment Program or Education Talks & Demonstrations by Members Judging Activity or Project Lesson Opportunities to Learn by Doing Guest Speakers, Films, etc. Special Tours or Group Activities Recreation & Refreshments Games, skits, plays, parties, songs, etc.. Snacks or meal Recreation Education 33% 50% 17% Business

19. Chartered 4-H Club • 4-H On TRAC – planning guide • Officer Training – club lead by youth • Education, Fun, Social • Financial Management • Service Learning Opportunities • Charter Renewed annually

20. Chartered Renewal • Monthly Planning Guides • Actively recruit and meet regularly • Annual Club End-of-Year Evaluation • Annual Financial Accounting • Annual enrollment with healthy youth-adult ratio • Parent/volunteer(s) attending PV Continuing Education • Club represented at County PVA

21. The Value of One Member “Van Zandt County 4-H News” TX Three eager members! What do they do? Three eager members! What do they do? One got discouraged, then there were two. Two lonely members; our rhyme is nearly done. One joined a bridge club, then there was one. One faithful member was feeling rather blue – met with a neighbor, then there were two. Two earnest members each enrolled one more – doubling their number, and then there were four. Four determined members just couldn’t wait – ‘til each won another, and then there were eight! Eight excited members signed up 16 more. In another six verses, there’ll be a thousand twenty-four! Ten little members standing in a line. One disliked the president, then there were nine. Nine ambitious members offered to work late. One forgot her promise, then there were eight. One lost enthusiasm, then there were seven. Seven loyal members got into a fix. They quarreled over programs, and then there were six. Six members remained with spirit and drive. One moved away, then there were five. Five steadfast members wished there were more. One became indifferent, then there were four. Four cheerful members who never disagree –‘til one complained of meetings; then there were three.

22. Managing Risk

23. Youth-Adult Ratio

24. Under Oklahoma Law… OCES views volunteers as an extended employee when they are acting in the scope of their duties as a sanctioned volunteer for an approved/official 4-H activity. “…any person who is authorized to act in behalf of a political subdivision or the state whether that person is acting on a permanent or temporary basis, with or without being compensated on a full-time or part-time basis.” (51 O.S. 1991, 152)

25. Everyday operations... • Participate in sufficient training regarding supervising minors • Help identify risks, report them and/or correct the identified risk(s). • Avoid situations of negligence. • Reduce risk • Be sure insurance is in place or is purchased. • Report plans to club leaders and OCES • Report (through written documentation claims or losses: date, time, details leading up to the accident, treatment administered, persons contacted, etc. • Participate in health and safety training.

26. As a Chaperone… • Identify and reduce opportunities for risk • Avoid situations of negligence • Be sure there is insurance for an activity or event • Have a copy of the child’s Medical Release form quickly accessible • Avoid transporting one child • Do not leave children alone • Reduce the need to house youth and adults together • Well oriented/trained in expectations and responsibilities

27. Resources

28. Get LinkedResources for Volunteers… • Volunteer Development Fact Sheets • Enrollment • Curriculum • Leadership Development • Newsletters • OK 4-H Club Leaders Facebook Page - https://www.facebook.com/pages/Oklahoma-4-H-Club-Leaders/191303067707199?ref_type=bookmark • 4-H.org Volunteer Resources - • Other state 4-H websites – curriculum and ideas • Recreation • Lessons for Club Meetings –

29. Parent Orientation

30. 4-H Parents Pledge I pledge my Head to give my child the information I can, to help him/her see things clearly and to make wise decisions. I pledge my Heart to encourage and support my child no matter whether he/she has success or disappointments. I pledge my Hands to help my child’s club; if I cannot be a leader, I can help in many equally important ways. I pledge my Health to keep my child strong and well for a better world through 4-H, for my child’s club, our community, our country and our world. Georgia 4-H, 1982

31. Parent’s Role in 4-H Project Work • Guide and support work without doing it the work • Encourage follow-through and completion • Give praise and encouragement • Aide in selecting, financing and managing • Assist in gathering tools and supplies

32. Parent’s Role continued… • Encourage journaling 4-H experiences • Provide support and transportation • Serve on committees to plan and implement club activities or project meetings • Assist organizational, project and activity leaders • Become a project or activity leader • Attend PVA meeting and volunteer continuing education • Become a certified 4-H volunteer

33. Philosophy of… • 4-H Events 4-H events provide an opportunity for education, evaluation and recognition. • 4-H Activities 4-H Activities provide an opportunity for education, participation and fellowship. Learn by Doing

34. 4-H Clubs • Meet regularly • Fun and enjoyable for members and families • Have an educational emphasis • Are run by youth officers, supervised and instructed by a caring adult • Provide opportunity for developing communication skills • Provide recognition and peer support

35. Enrollment • 4-H year – September 1 – August 31 • Youth and CB 4HOnline or Enrollment Packet • Includes authorizations: Informed Consent and release of Liability & Assumption of Risk, Code of Conduct, Electronic Communication w/Youth, Medical Release, Publicity Release and Survey and Evaluation Release. Signature of Parent/Guardian • Volunteer Application/Volunteer Enrollment • Project Enrollment – 5 projects

36. Project Work

37. 4-H Project Work… • A teaching tool for developing desirable character traits and project skills. • Provides real life experiences in making decisions. • Age appropriate and flexible for individual development. • Concerned with the optimum development of the individual. • Teaches desirable habits and attitudes • Teaches one to help one’s self, which leads to helping others

38. Selecting a 4-H Project • Interests, needs and capabilities of the member • Opportunity for sufficient challenge and growth • Family situation • Availability of adequate financing • Availability of equipment and space • Availability of leadership for the project

39. Guiding Project Work needs… • Project Leaders • Project Groups • Curriculum • Goal Setting • Journaling/record keeping

40. Volunteers

41. Volunteers • Adult Club leader must be 21 or older • Teen Leader Assists with or takes complete responsibility for a learning group such as a 4‑H project, activity or special interest group.

42. Continuing Education • County Opportunities • District • State • Regional Annually complete • 4 Continuing Education credits • Working with Minors and Title VII & IX training • Enrollment form • Review

43. Tools of the Trade oklahoma 4-h club management