New Advisor Training Information for the New Advisor

1. New Advisor TrainingInformation for the New Advisor Fall 2013 Bette Harris, Director Academic Success Center (Junior Division)

2. Advising using the Portal (ULink) • ULink is the University’s student information system. • Students have access to update their address, obtain unofficial transcripts, grade reports, class schedules, register for classes and check on financial aid status advisor information, holds, transfer credit, etc.

3. Advisor Code • In order to remove the Advising Hold an advisor must have Advisor Access. • Fill out the Request for Advisor Code form, found on the second page of the final test, however it can also be found on page 3 of the Advisor Handbook. • Send completed form to Bette Harris, Academic Success Center. • As soon as advisor training attendance is verified, you will receive an email with your Advisor Code giving you access to the Student Advising Profile.

4. Student Advising Profile http://www.louisiana.edu/ ULink UCS username and password Help Desk, Stephens Hall Room 201

5. Student Advising Profile In order to access Student Advising Profile you must have Advisor Authorization.

6. Student Advising Profile Advisee List may be selected from this page

7. Student Advising Profile

8. Student Advising Profile Only UL Lafayette courses are listed. Do not print transcripts for students

9. Student Advising Profile Encourage students to take care of Holds affecting registration before their appointment time.

10. Student Advising Profile

11. Student Advising Profile Transcripts are divided by institutions and by dates of attendance. If courses are not evaluated, you may check with the Transfer Coordinator in the student’s college.

12. Student Advising Profile If a student has dropped a course with a “W”, the course will still be listed. If the drop has been processed, the last semester of the transcript will show a “W”.

13. Student Advising Profile Records will show the CLID that lifted the Student’s Academic Advising Hold.

14. Student Advising Profile

15. Student Advising Profile Always begin a new advising session by going back to Student Advising Profile. To logout, close the Advising Profile window and click Logout.

16. Your Role as an Advisor • Be Available • Office hours • Communicate with advisees • Be Interested • Questions about academics • Questions about transition, career, etc. • Be Informed • Curriculum • Resources

17. Advisee’s Role • Make appointment & be prepared • Complete blue advising form • Check pre & co-requisites • Recognize abilities & time constraints • Working 20 hrs./12 credits • Working 30 hrs./9 credits

18. Spring '13 Advising Calendar • October 14 - 25 Spring ‘14 Advising • October 21 - Registration begins • October 28 – November 27 Advising during office hours

19. Where to Get Help • Bulletin • Advisor Handbook • ULink • Students’ folder • When in doubt, ask

20. Specific Responsibilities • Selection of Appropriate Courses • Is class required? • Does student have pre or co-requisites? • Is schedule balanced & appropriate? • Awareness of Student’s Academic Status • Probation (must have 2.0 GPA) • Financial Aid • TOPS (24 credits in Fall, Spring & Summer semesters)

21. Specific Responsibilities Cont. • Policy and Procedures • Department (eg. semester course is offered) • University (eg. Upper Division requirements) • Advisor Handbook • Awareness of Campus Resources • Learning Center (free tutoring, online tutoring) • Career Center (free online testing) • Writing Center

22. Test • To receive Advisor Training credit (for advising awards) please right click here and select “Open Hyperlink”. After completion, save the file as your name; then attach the file in an email to asc@louisiana.edu or print and send your answers through campus mail to Kimberly Benoit c/o Academic Success Center.

23. For your participation in Advisor Training Enjoy being an Advisor!