Society of Government Meeting Professionals

1. Society of Government Meeting Professionals State of the Chapter August 28, 2012

2. Brief History • October 21, 1985 - Colorado was the third SGMP Chapter to charter. • The original name of the Chapter was the Colorado Chapter, although once in a while it was referred to as the Denver Chapter in the National newsletters. • The Chapter was installed with 22 members and the event was attended by a total of 65 people. • In November 1998, the Chapter changed its name to the Rocky Mountain Chapter to reflect more of its encompassing states of New Mexico, Utah and Wyoming.

3. 2012-2014 Chapter Board The 2012-2014 Board of Directors are: • President                               Chele Clark, CGMP • First Vice President:              Claudette Ferris, CGMP • Second Vice President          Kimberly Forte, CGMP • Secretary                               MaryLou Wallace, CGMP • Treasurer                               Mark Richardson • Planner Director                    Pamela Temple, CGMP • Planner Director                    Judy James, CGMP • Supplier Director                   Kim Hawks, CMP, CGMP • Immediate Past President    Mary Williams, CGMP 

4. 2012-2014 Chapter Board • Your Chapter Board met in July for our very first strategic planning session to include Chapter members! • The purpose was to work with Chapter members and establish goals for the next two years. • New Board members revisited the vision statement: “We are committed to providing members with quality educational programs, personal and professional development, and partnering opportunities empowering members to be successful in their field.”

5. Chapter Budget 2011-2012 Income: $40,289.46 Expenses: $44,577.84 Bank Balance as of 6/30/12: $15,049.44 2012-2013 Projected Income $56,400 • National Revenue Share • Monthly Program Revenue • Newsletter advertising • Website advertising • Sponsorships • Fundraisers: Silent Auctions; Raffles; King Soopers gift cards • Reverse Tradeshow at Fall Education Conference • Meetings Industry Council (MIC) Conference Revenue Share

6. Chapter Budget (continued) 2012-2013 Projected Expenses $56,319 • Monthly Program Speaker Fees/Travel • Fall Education Conference Speaker Fees/Travel • Scholarships to Fall Education Conference • Scholarships to National Education Conference • Scholarships to Meetings Industry Council (MIC) Conference • NEC, MIC Conference and Serving Up Hope Sponsorships • Website maintenance • Board member travel expenses • Honors and Awards Gala • Administrative costs: printing, bank charges, PO Box rental, tax preparation, supplies, postage.

7. Programs Monthly Program Evaluation Results, Scale of 1-5 5 Being the Highest January: Putting CVBs to Work for Your Meeting – 4.20 January : Meeting Planning Boot Camp 101 – 4.45 February: Social Media Tools/Organizing Chaos – 3.85 March: Doing the Right Thing When No One is Looking – 4.53 April: Tradeshow and Conference Etiquette – 4.19 May: Back of the House Tour – 4.50 July: Are you Smarter Than a CGMP – 4.29 Goal: To increase monthly attendance at meetings by providing educational opportunities that are beneficial, timely, and of use to our membership.

8. Membership We Are NOT Under a Supplier Freeze Our ratio of Planner to Supplier members is at 54%. This great news!, We have been able to maintain our Planner ratio since November of 2011. This is due in large part to member retention as well as the National membership promotion last year when new planners were at to join for $30. On September 28, 2011 National assisted our Chapter in hosting a SGMP Awareness Event at the Denver Federal Center. Our current ratio based on National HQs totals for July 2012: 81 Planners to 69 Suppliers – 150 total ratio members As of July 2012 – 155 total members (includes retirees)

9. Membership (continued) How do we plan to maintain our membership? Implement the 3 R’s of Membership Best Practices Recruitment, Retention and Reclamation Use word of mouth – talking up SGMP benefits and our local chapter programs Host another membership information session for federal government planners Set up membership information exhibits at area educational facilities Exhibit at tradeshows and other events Offer quality programs that benefit all chapter members Contact members who are up for renewal Hold quarterly information session for all members Enhance mentoring program Ask for your support and help to get the word out to all prospective members that membership in SGMP’s Rocky Mountain Chapter is a plus to their education and training in the meetings industry and a boost to their networking opportunities.

10. Public Relations/Community Service • Sponsored the Serving Up Hope Luncheon • Participated in gift deliveries for the Children’s Hospital • Sponsored Leadership Lab at SGMP National Education Conference • Sponsored SGMP exhibit at the Meetings Industry Council Conference • Sponsored National Charity – New Orleans Family Justice Center • Coordinating chapter member assistance for the Tennyson Center for Children and the Denver Children’s Advocacy Center

11. Public Relations/Marketing • Marketing hotel banner advertising - The cost is $200/year – now that’s a deal…. • Updating the Chapter website to keep it current • Starting in January, the Chapter’s newsletter went to a quarterly publication • The Chapter has an account on • The Chapter is now on • Sponsored Leadership Lab at SGMP National Education Conference

12. Affiliations – Meetings Industry Council (MIC) • Since 2000 the Meetings Industry Council of Colorado (MIC), consisting of 13 member associations like SGMP, has produced an annual education conference and trade show in Denver.  This dynamic conference offers a full day’s educational package, speakers showcase and trade show and is the signature event for meetings and events professionals in the Rocky Mountain West.  Over 600 planners and suppliers have attended this conference in the past.  • The Board encourages Chapter member participation on MIC committees. • The Board encourages Chapter members to attend their annual conference. The date for 2013 is March 27. The registration fees are very minimal. • The Rocky Mountain Chapter will sponsor a break out session. • Every MIC member association receives revenue from the event based on the number of attendees.  • This year the Chapter had 41 attendees and received $2,599!

13. Affiliations – Meetings Industry Council (MIC)     Attend the Serving Up Hope Luncheon Coordinated by the Meetings Industry Council of Colorado Tuesday, November 6, 2012, 11:30 am - 1:30 pmDenver Merchandise Mart Plaza Building 451 East 58th Avenue, Denver, CO 80216 The Chapter will be a sponsor… This year’s theme is “Elect to End Hunger”

14. Industry Certifications The Certified Government Meeting Professional designation and exam was held again in Denver August 14-17, 2012. Fifteen Rocky Mountain Chapter members passed their test and are now certified! Kimberly Forte and MaryLou Wallace both received a Chapter Scholarship!

15. Industry Certifications • 20% of the Rocky Mountain Chapter Members are Certified! • Jodie Albert, CGMP • Amy Barfknecht, CGMP • Cheryl Blanton Chisholm, CGMP • Kate Bleakley, CGMP • Kay Bothwell, CMP • Viola Bralish, CGMP • Rachel Carmen, CGMP • Chele Clark, CGMP • Karen Davis, CGMP • Danielle DeLeon, CGMP • ReBecca Dillahunty, CMP • Denise Donnahoo, CGMP • Steve Ferency, CGMP • Claudette Ferris, CAP-OM, CGMP • Kimberly Forte, CGMP • David Glickson, CMP • Tara Goushas, CMP, CGMP • Kim Hawks, CMP, CGMP • Christine Hellvig, CMP • Marybeth Hove, CGMP • April Ivey, CGMP • Brian Jackson, CGMP • Deena James, CGMP • Judy James, CGMP • Joann Kanost, CGMP • Nancy Litvak, CMP • Colleen Mahan, CGMP • Linda McNeill, CMP, CHME

16. Industry Certifications • 20% of the Rocky Mountain Chapter Members are Certified! • Leslie Navarro, CMP, CGMP • Melissa Oliver, CGMP • Brigit Pack, CGMP • Colin Purdy, CGMP • Jessica Quiroz, CGMP • Michelle Rangel, CGMP • Susie Reidthaler, CGMP • Paula Robinson, CMP • Lynette Schick, CMP • Lynn Skall, CMP, CASE • Pamela Temple, CGMP • Nancy Thomas, CGMP • Keri Thompson, CGMP • Stephanie Thompson, CMP • MaryLou Wallace, CGMP • Mary Williams, CGMP • Sheila Zuschek, CGMP

17. Challenges • Membership • Retaining • Recruitment • Reclamation • Chapter member involvement • Committee involvement • Attendance at monthly program meetings

18. Successes and Accomplishments • Had a mentoring program for new members • Visited new planner members • Provided a quarterly orientation for all members with an opportunity for a member forum • Held an SGMP Awareness Event at the Denver Federal Center • Represented the Chapter at the Denver Federal Center Chapter of Federally Employed Women hosted the 4th Annual Charity Golf Tournament “Feds Chippin’ In.” Funds raised from the event will benefit DFC FEW and local area charities

19. Successes and Accomplishments (cont.) • Held a very successful Meeting Planning Boot Camp 101 • Held a very successful Fall Education Conference • Maintained a Chapter Policies and Procedures Manual • Reviewed, updated and implemented a Chapter Business Plan • Promoted and supported more Chapter members in becoming Committee Chairs • Held a very successful Honors and Awards Gala • Had very successful fundraising events: through sponsorships and silent auctions • Sponsored and participated in various community service/fundraising events

20. Successes and Accomplishments (cont.) • Won 1st Place in Chapter Programming of the Year at the SGMP National Education Conference! • Received Chapter “Honors” Recognition at the SGMP National Education Conference!

21. What’s on the horizon…. • Implement new and improved Chapter Business Plan • Fall Education Conference at the Stonebridge Inn in Snowmass Village, CO - October 5-6, 2012 • Online Education System (OES) – receive education contact hours viewing SGMP programs online • Government Meeting Specialist (GMS) – a chapter based operated and executed certificate program

22. What’s on the horizon (continued) • Community Service Projects • Serving Up Hope Food Drive – link will be provided • Tennyson Center for Children • Denver Children’s Advocacy Center • SGMP National Education Conference in Orlando, FL May 22-24, 2012

23. Celebrities who visited our Chapter! National Celebrities: • Lynette Schick, CMP: Gilmer Institute of Learning Trustee • Brett Sterenson: Gilmer Institute of Learning Trustee • James A. Lynton, CHSP:SGMP National Treasurer and Region 6 Liaison

24. Celebrities who are members of our Chapter! Chapter Celebrities: • Claudette Ferris, CAP-OM, CGMP: SGMP RMC 2012 Planner of the Year • Karen Davis: SGMP RMC 2012 Supplier of the Year • Kim Hawks, CMP, CGMP: GEM Award recipient • Chele Clark, CGMP: GEM Award recipient • Steve Ferency, CGMP: GEM Award recipient Could the next SGMP Rocky Mountain Celebrity be you? Get involved - join a committee and you can be well on your way to becoming one of the SGMP Celebrities!

25. Rocky Mountain Chapter Committees SGMP Rocky Mountain Chapter New Committee Structure Communications (Judy James, Liaison) • Public Relations – Chair (Open) • Newsletter – Stephanie Thompson, Chair • Website – Chele Clark, Chair Special Projects (Kim Hawks, Liaison) • Honors and Awards - Colleen Mahan, Chair • Nominations and Elections – Mary Williams, Chair • History – Claudette Ferris, Chair • Fall Education Conference –Jessica Quiroz, Chair Education (Claudette Ferris, Liaison) • Programs – Chele Clark, Chair • Hospitality - Claudette Ferris, Chair (also works with Membership) Membership (Kimberly Forte, Liaison) Rob Thomas, Chair • Ambassadors – Shannon Dempsey, Chair • Mentorship – Judy James, Chair Fundraising (Mark Richardson, Liaison) – Chair (Open) – also works with Fall Education Conference Community Service (Pam Temple, Liaison) – Co-chairs Amy Ollivier and Stacy Long

26. Society of Government Meeting Professionals • Our Mission Statement - The Society of Government Meeting Professionals, Inc. (SGMP) brings together government planners and meeting supply service professionals to improve the quality and promote the cost effectiveness of government meetings. • Thank you for your support of the SGMP Rocky Mountain Chapter! • Your Board is looking forward to a GREAT Fiscal Year 2012-2013….