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PSU 9.1 Focus Group Meeting User Acceptance Testing

PSU 9.1 Focus Group Meeting User Acceptance Testing. Agenda. Introduction Project Objectives, Strategy & Approach NSF Community What is UAT? User Acceptance Testing Plan and Timeline Streams Next Steps. Timeline. May Aug Sep Apr. 1. Review ‘As-Is’. 2010. 2. Decide ‘To-Be’.

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PSU 9.1 Focus Group Meeting User Acceptance Testing

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  1. PSU 9.1 Focus Group Meeting User Acceptance Testing

  2. Agenda • Introduction • Project Objectives, Strategy & Approach • NSF Community • What is UAT? • User Acceptance Testing Plan and Timeline • Streams • Next Steps

  3. Timeline May Aug Sep Apr 1 Review ‘As-Is’ 2010 2 Decide ‘To-Be’ Design 8.8 & 9.1 3 Change Management Implement 4 2011 5 Continuous Improvement

  4. Timeline May Aug Sep Apr 1 • The implement phase will involve • develop / retrofit customisations • configure functionality • system test • user test (UAT) • deliver training 2010 2 3 4 2011 5

  5. Project Objectives • Electronic, straight-through transactions • Automation and ‘Only Exceptions’ Handling • Stronger controls and accountability • Improve Standardisation, Repeatability, Reliability & Efficiency and Reduce Confusion • Timely and relevant information for decision makers

  6. Strategy Overall Strategy: Get the basics in place: • Clean master data • Enter transactions ‘Right First Time’ Progressively introduce: • New/advanced functionality and services • Efficient data access via ‘portlets’, screens and reports

  7. Strategy Implementation Strategy: • Target high priority Finance wins initially • Plan, manage and roll-out changes carefully, coordinating with IT, other projects and business imperatives • Introducing changes via role-targeted ‘release packs’

  8. Approach As is To Be Upgrade Project Feasible to be part of the upgrade? Yes No Roadmap into the future

  9. NSF Community A NS Financials User Community of “champions” to provide its members with some of the following services: • periodic meetings • a newsletter • a library of information • an online presence (such as a website) • technical support

  10. What is UAT? • The purpose of UAT is to ensure that the upgraded PeopleSoft 9.1 system functions equal to or better than the current 8.8 system • The tests are to determine that the system is functioning as expected and that the users are ready to move the tested business processes into production • Tests are intended to demonstrate to end-users that they will be able to successfully perform their business functions with the new system in place

  11. UAT Timeline

  12. UAT Approach • Test Team for each stream • Project Team to book rooms for testing sessions • Project Team to supply test topics • Test Team to add any test scenarios specific to their business • Test Team to perform tests and record issues • Project Team to be present during the sessions • Project Team to collate issues and work with IT to resolve

  13. What is required? • Test scripts for every process defined during the design with scenarios, exceptions and variations • Able to execute test scripts in a thorough, patient manner with attention to detail, including taking good notes where necessary • Quality testing produces quality results

  14. Test Example

  15. Streams Asset Management Expenses Credit Card Purchase Request Purchasing eProcurement Billing Accounts Payable General Ledger Accounts Receivable Reporting (nVision & Query) Tax

  16. Expense Stream • Expenses • Helen Annuat (NSGLO) • Lana Strizhevsky (SCIEN) • Socrates Mantalaba (SCIEN) • TBA (MEDIC) • Paul Nichol (DVCA) • TBA (ADFA) • Purchasing • Helen Annuat (NSGLO) • Socrates Mantalaba (SCIEN) • Shauna Simon (MEDIC) • Lisa Christie (PO) • Jeri D’Ornay (IT) • Paul Nichol (DVCA) • TBA(ADFA) • eProcurement • Helen Annuat (NSGLO) • Harry Chambers ((MEDIC) • Douglas Davison (ENGIN) • TBA (SCIEN) • Paul Nichol (DVCA) • TBA(ADFA) • Credit Card • Helen Annuat (NSGLO) • Jia Wu (SCIEN) • Linda Weir (AGSM) • Socrates Mantalaba (SCIEN) • Paul Nichol (DVCA) • TBA (ADFA) • Purchase Request • Deleene Simpson (PO)

  17. Expense Stream (Finance) • Accounts Payable • Maria Perkov (AP) • Paul Nichol (DVCA) • Mitchell Kwong (NSGLO) • TBA (ADFA) • Asset Management • Achamma Kulekar (Assets)

  18. Revenue Stream • Express Billing • TBA • TBA(NSGLO) • TBA(ADFA) • Billing • Anthony Guerrera (AR) • Helen Annuat (NSGLO) • Steve Josanto (RFO) • TBA(ADFA) • Accounts Receivable • John Hilton (AR) • Mitchell Kwong (NSGLO) • Anthony Yager (ADFA)

  19. GL & Tax • General Ledger • Allan Edmunds (RFO) • Lynette McIntyre (MEDIC) • Susana Widjaja (SCIEN) • Jim Sialepis (RFO) • Anna Polykarpou (ASB) • Mitchell Kwong (NSGLO) • Fitri Sukarti (GL) • TBA(ADFA) • Tax • Eric McCallum (Tax) • Mitchell Kwong (NSGLO)

  20. Reporting • nVision • TBA (Finance) • TBA (Fac/Div) • Query • TBA (Finance) • TBA (Fac/Div)

  21. When?

  22. Next Steps • Select the Testing Team • Finalise the dates • Provide a list of topics to test • Test and Provide Feedback • Collate issues and hand over to IT

  23. Questions?

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