1 / 38

CVPP Lead Agency Meeting Welcome

CVPP Lead Agency Meeting Welcome. CVPP 2014 Evaluation Update. 2014 Evaluation: YEP surveys. 2014 Evaluation: Parent Program surveys. 2014 Evaluation: Reentry surveys. YEP mentor training survey rec’d. Albany park Auburn Gresham Austin Bremen Brighton Park Chicago Lawn Humboldt Park

precious-thomas
Download Presentation

CVPP Lead Agency Meeting Welcome

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. CVPP Lead Agency MeetingWelcome 6/26/2014 | Illinois Criminal Justice Information Authority | 1

  2. CVPP 2014 Evaluation Update

  3. 2014 Evaluation: YEP surveys

  4. 2014 Evaluation: Parent Program surveys

  5. 2014 Evaluation: Reentry surveys

  6. YEP mentor training survey rec’d • Albany park • Auburn Gresham • Austin • Bremen • Brighton Park • Chicago Lawn • Humboldt Park • East Garfield park • Englewood • Gage Park • Grand Boulevard • Greater Grand Crossing • Hermosa/Belmont-Cragin • Pilsen/Little Village • Maywood • North Lawndale • Rich Township • Rogers Park • Roseland • Thornton • West Garfield Park • Woodlawn

  7. YEP pre-assessments received • Albany Park • Auburn Gresham • Austin • Bremen Township • Brighton Park • Chicago Lawn • East Garfield Park • Englewood • Hermosa • North Lawndale/Near W. Side • Rich Township • Roger's Park • South Shore • Thornton Township • West Garfield Park

  8. YEP: JRT evaluations received to date • Albany Park • North Lawndale

  9. PP: pre-surveys received • Albany Park • Austin • Brighton Park • Chicago Lawn • Cicero • East Garfield Park • Englewood • Greater Grand Crossing • Hermosa/Belmont-Cragin • Humboldt Park • Maywood • North Lawndale • Pilsen/Little Village • Rich/Bloom • Rogers Park • Roseland • South Shore • Thornton • Woodlawn

  10. Reentry: Client surveys rec’d to date • Greater Grand • Auburn Gresham • Logan Square • Brighton Park • Chicago Lawn • Rogers Park • Englewood • North Lawndale • West Chicago • Albany Park

  11. General UpdatesBudget RevisionConflict of Interest FormsFood & Beverage RequestsCommunity Service ProjectsWorkgroup / Steering Committee statusData Sheets 6/26/2014 | Illinois Criminal Justice Information Authority | 11

  12. Site VisitsSite visit reportAll site visits should be completed by August 31stReports are due with the close out reports on September 30th. 6/26/2014 | Illinois Criminal Justice Information Authority | 12

  13. Quarter Reports Changes • New template for Q3, Q4 and final closeout fiscal reports • Require Q3, Q4 reports from all leads and sub-grantees 6/26/2014 | Illinois Criminal Justice Information Authority | 13

  14. Quarter Report Changes • Q3 and Q4 Fiscal Reports • Signature required by the lead agency on all sub-grantee reports. New signature line. 6/26/2014 | Illinois Criminal Justice Information Authority | 14

  15. 6/26/2014 | Illinois Criminal Justice Information Authority | 15

  16. Closeouts 6/26/2014 | Illinois Criminal Justice Information Authority | 16

  17. Policy Grants closed out in a timely fashion will maximize the use of grant funds and ensure accurate reporting to federal and state funders. 6/26/2014 | Illinois Criminal Justice Information Authority | 17

  18. 15-Day Notice A notice is emailed to the grantee no later than 15 days prior to expiration of an agreement. Email must include… Formal letter with instructions Templates of closeout documents 6/26/2014 | Illinois Criminal Justice Information Authority | 18

  19. Closeout Documents Due 30 days after the expiration of an agreement… Property Inventory Report for Lead AND Subcontractors Final Financial Status Report for Lead AND Subcontractors Final Progress Report for Lead and Subcontractors Any delinquent reports Data Spreadsheets for YEP and Parent Program 6. Copy of the Reentry Database submitted to ICJIA 6/26/2014 | Illinois Criminal Justice Information Authority | 19

  20. 6/26/2014 | Illinois Criminal Justice Information Authority | 20 Changes to Final Fiscal Report • Final Fiscal Reports • Signature required by the lead agency on the sub-grantee reports. New signature line. • For lead agency report all funds to be returned by both the lead and total from sub-grantees on the final fiscal to be displayed on form

  21. 6/26/2014 | Illinois Criminal Justice Information Authority | 21

  22. Closeout Approval Grant Specialist will inform the grantee of the grant’s closeout status and send Closeout Approval Letter to the grantee Components of Closeout Approval Letter.... Acknowledge receipt and approval of required reports. Request refund Request audit Include court of claims instructions 6/26/2014 | Illinois Criminal Justice Information Authority | 22

  23. Court of Claims In the event that expenses were incurred prior to the current state fiscal year, funds must be disbursed by filing a claim with the Illinois Court of Claims. The following must be sent to the grantee… Instruction Sheet Claim Form Copy of Financial Status Report 6/26/2014 | Illinois Criminal Justice Information Authority | 24

  24. Final Disbursements Upon receipt of the approved closeout packet, disburse the balance due to the grantee. 6/26/2014 | Illinois Criminal Justice Information Authority | 25

  25. Refunds Voucher to Date >Total Program Expenditures = Refund! Refunds are due 10business days from the date of request. 6/26/2014 | Illinois Criminal Justice Information Authority | 26

  26. Grant Funds Recovery Act(30 ILCS 705) Refunds must be returned within 45 days of the end of the grant. 6/26/2014 | Illinois Criminal Justice Information Authority | 27

  27. Who is subject to Grant Funds Recovery Act? In all ICJIA contracts and subcontracts there is language stating that the agreement is subject to the Grant Funds Recovery Act. As the grantee with the ICJIA the lead is responsible for repaying any refunds. 6/26/2014 | Illinois Criminal Justice Information Authority | 28

  28. Grantor Agency Authority According to the Act “the grantor agency making the grant shall take affirmative and timely action to recover all misspent or improperly held grant funds.” 6/26/2014 | Illinois Criminal Justice Information Authority | 29

  29. Grantor Agency Authority In order to effectuate the recovery of such grant funds, the grantor agency making the grant is authorized to use any one or a combination of the following:  (a) offset against existing grants of, or future grants to be made by, the grantor agency making the recovery; (b) authorize the offset from existing grants or grants to be made by other grantor agencies; 6/26/2014 | Illinois Criminal Justice Information Authority | 30

  30. Grantor Agency Authority (cont.) (c) authorize the Comptroller to offset any payment from any funds administered by the Comptroller for payment to the grantee, including, but not limited to, distributions of appropriated funds and payment of refunds; (d) initiate any debt collection method authorized by law to any private person; or (e) remove the grantee from any of the grantor agency's programs and forbid the grantee's participation in any such future grant programs for a period not to exceed 2 years. 6/26/2014 | Illinois Criminal Justice Information Authority | 31

  31. Steps in Grant Funds Recovery • Informal Hearing • Formal Hearing • Recovery of Grant Funds by the Illinois Attorney General 6/26/2014 | Illinois Criminal Justice Information Authority | 32

  32. Informal Hearing • A meeting with ICJIA with the purpose to discuss the facts and issues to resolve any conflicts prior to taking to a formal hearing. 6/26/2014 | Illinois Criminal Justice Information Authority | 33

  33. Formal Hearing • Written notice from the grantor agency to the grantee of the intended recovery. The notice will identify the amount of funds due and the facts which permit recovery. • Within 35 days of the notice the grantee may request a hearing. • The hearing is held and at the conclusion of the hearing a final written recovery order is issued by the grantor agency and sent to the grantee. • The grantee may seek judicial review pursuant to the Administrative Review Law. 6/26/2014 | Illinois Criminal Justice Information Authority | 34

  34. Recovery of Grant Funds by the Illinois Attorney General • The Attorney General, on his own volition, may act to recover any grant funds which have been misapplied or are being improperly held and, when doing so, has all the powers of collection established in this Act in addition to any other powers authorized by law or the Constitution. 6/26/2014 | Illinois Criminal Justice Information Authority | 35

  35. Amendment Adding New Funding Stream Changes: Close-out for November 1, 2013-June 30, 2014 funds Q4 and final close-out treat as separate funds 6/26/2014 | Illinois Criminal Justice Information Authority | 36

  36. 6/26/2014 | Illinois Criminal Justice Information Authority | 37

  37. Questions?? Call your grant monitor for further information on the closeout procedures. 6/26/2014 | Illinois Criminal Justice Information Authority | 38

More Related