Training for the After School Snack Program 2013-2014

1. Training for the After School Snack Program 2013-2014 Provided by: Food Services Division

2. Overview • What are After School Snacks? • How do programs receive snacks? • What records must be maintained? • What is the role of the Food Services Manager? • What is the role of the afterschool program staff? • Snack Program Reminders

3. What are After School Snacks? • National School Lunch Program (NSLP) provides reimbursements for snacks served to children after school Programs must include educational/enrichment activities • Food Services Division (FS Divison) sponsors the after school snack program • FS Division enters into an agreement with the California Department of Education (CDE) and assumes full responsibility for meeting all requirements for reimbursements

4. How do programs receive snacks? • Snack Program Coordinator completes a “Request to Begin or Change Meal Service” and submits this to the FS Division. Allow 6-8 weeks for new program! Only one program per request. • FS Division will review request and notify AFSS and Food Services Manager of approval or denial. • BTB and LA’s Best approved programs are listed on the Food Services website under the Afterschool Program page • Please refer to latest 2013-2014 approved sites list for your school information • Program must be approved before snack service begins: • Training for BTB and LA’s Best has been completed through the Central Office

5. What records are needed? • Snack Service Agreement – signed yearly by all snack program staff training participants • Snack Training Verification – signed yearly by the Food Services staff • Attendance Records – provided to the FS Manager weekly by the snack program staff • Snack Count Form – verified daily and filed in the current year filing • Production Records – completed daily in CMS for the snack program

6. What is the role of the Food Services Manager? • Follow up on training/provide additional training as necessary for snack program staff and FS staff • The majority of BTB LA’s Best and City year staff have been trained. Each staff member must have a Service Agreement completed and signed as proof of training. If they do not have the agreement, managers are required to train the snack program staff and provide them the agreement to sign • File the signed agreement in the current filing in the • Provide Menus to the snack program staff • Order Snacks – • EZ Steps Menu Plan Quantities must be completed for each snack program • Adjustments to orders will be made based on • Production history • Feedback from onsite snack program staff • Production Records must be created and completed within CMS for each snack program

7. FS Manager role …continued • Prepare Snacks – • Snacks must be provided in Styrofoam containers • Milk and juice will be provided on ice and must be kept cold until service to children • Food Services Managers are required to place a thermometer inside the Styrofoam container • Snack program staff must use this thermometer to record the temperature of the cold snack items on the Snack Count Form • Provide the Snack Count form to afterschool program staff • Notify AFSS (supervisor) when required paperwork has not been submitted • Without required paperwork and correct distribution of snacks, program will be suspended or terminated • File all paperwork for 3 years plus current school year

8. FS Manager role …continued • Review/Verify the Snack Count Forms daily • Snack program staff must complete forms and sign daily • Provide And Justice for All poster – • Tape to the Styrofoam box or provide to the snack program staff for posting • Submit daily claim of reimbursable snacks served within the CMS system • Discard all leftovers returned – milk cannot be recycled

9. FS Manager role …continued • Conduct 2 Site Monitoring Reports to ensure program is following proper policies & procedures • Coordinate with the AFSS and communicate any concerns or issues discovered during the monitoring • Facilitate Communication between Program Coordinator & Cafeteria • Adjustment of orders and accuracy of paperwork must be communicated to the snack program staff • Communication with onsite snack program staff is vital to success of filing accurate reimbursements • Follow up to ensure they understand all point of service and Snack Count form procedures

10. FS Manager role continued • Approved snack programs are posted on the Food Services website under the Afterschool Program tab • Please refer to this for an updated list of approved snack programs at your site • If the program is not listed on the website • Do not serve them until you know the program is approved • Contact your AFSS for confirmation of approval

11. FS Manager role continued • If the program is approved as an Area Eligible site (50% or more of the students are eligible for the NSL program) • Onsite snack program staff count children as they receive a reimbursable meal at the point of service • Counting method can be theater tickets, hash marks on a piece of paper, or clickers • Children are not counted by meal eligibility for Area Eligible sites • Daily Entry for meal counts at an Area Eligible site claim meals as a total served per snack program

12. FS Manager role continued • If the program is approved, but is a Non Area Eligible site (less than 50% of students qualify for the NSL program) • Train onsite snack program staff on proper point of service procedures • Snack program staff must use a check off list with student names and eligibility • Check each child off the list by name as they receive their meal • Daily Entry for meal counts at a Non Area Eligible site claim meals according to eligibility

13. Daily Entry for Snacks

14. Daily Entry for Snacks (refer to slide above for explanation of letters) Area Eligible Sites

15. Daily Entry for Snacks (refer to slide above for explanation of letters) Non Area Eligible Sites

16. What is the role of the onsite snack program staff? Overview… • Attend training, sign training roster • Read & Sign “Snack Service Agreement” • BTB, LA’s Best and City Year staff have been asked to provide a copy of the Snack Service Agreement signed as proof of their participation in annual training to the Food Services Manager • If they do not provide the agreement, managers must train them in the correct snack program procedures • FS Managers will file the copy of the Snack Service Agreement in the current filing • Post“And Justice For All” sign (provided by FS Manager) • Visible to participants during snack service

17. Snack program staff role onsite • Follow all point of service procedures for snack program • Return all completed forms on time • Order snacks from Food Services Manager • Adjust orders according to participation • Manager must have 2 weeks notice to make adjustments to snack orders • Notify Manager of any upcoming events that may effect the snack counts

18. Snack program staff role onsite • Serve snacks to students • “Area Eligible” Sites • 50 % or more of students qualify for free or reduced meals • Can use clickers, theater tickets, number sheet to count students • Accurate counts important – reimbursement for our program depends on these meal counts • “Not Area Eligible” Sites • Less than 50% of students eligible for free or reduced meals • See Food Services Manager for procedures

19. Snack program staff role onsite • Meal Service -- what is considered a reimbursable snack? • Complete meal must be given to each child • Child cannot take milk or juice only as snack • Students must be counted or checked off after they receive the complete snack at the point of service • Meal Service Schedules • Serve snacks no earlier than ½ hour after school ends • School sites with more than one snack program must make every effort to serve snacks at the same time in the same designated eating area, this will help avoid children receiving more than one snack

20. Snack program staff role onsite • Weekly attendance/enrollment information • Provide weekly (each Monday morning) to the Food Services Manager • Snack Count Form requirements • Snack Count form must be completed and returned daily to manager • Paperwork not returned will jeopardize the program

21. Snack program staff role continued…Snack Count Form completion

22. Snack Count form completion • Columns: (highlighted in green on above slide) • Column 4 – amount received from cafeteria • Column 5 – record your initials, verify the time snack is picked up, record the temperature of milk or juice or cold products • Column 6 – record beginning time of service • Column 7 – no adult meals are served • Column 8 – enter number of snacks served • Column 9 – enter number of snacks leftover • Row 10 – enter number of children counted after receiving a reimbursable snack • Row 12 – enter total number from row 10 • Sign and date the form

23. Snack Program Reminders • NO GOODIE BOX – no recycled foods due to California Health Code • Return all un-served snacks to cafeteria • Ensure snacks are consumed only by students enrolled in the program and onsite during program hours. Any snacks served to students must be eaten or thrown away before leaving the snack area. Violations of this will cause immediate suspension of the program. • Number of students served snacks CANNOT exceed number of students in attendance. • Children must receive all snack menu items

24. Steps to completing Snack Training process for the school site • Manager and food services staff complete the following: • Log on to the website with their own Single Sign On • Read the Snack Training pamphlet • Read the Snack Training powerpoint • Click on the Snack Assessment, complete and click the submit button in the right hand corner • Snack Training Verification • Read, sign and return to the Beaudry 28th Floor Attn: Ana Rojas by August 20, 2011 • File a copy with current 2012-2013 paperwork

25. Thank you! LAUSD Food Services Division: Nourishing Children to Achieve Excellence