The Educational and Strategic Issues with Implementing an Electronic Portfolio System

1. The Educational and Strategic Issues with Implementing an Electronic Portfolio System Universiteit van Amsterdam Information Technology CenterMarij Veugelers Projectmanager Portfolio Implementation SURF NL Portfolio community manager Sakai OSP Vancouver May 2006

2. Agenda • 08.30 – 08.45 Introduction • 08.45 – 09.05 e-Portfolio in Education (place and function) • 09.05 – 09.15 questions for you • 09.15 – 09.30 e-Portfolio implementation process (stakeholders and change management) • 09.30 – 09.45 UvA experiences • 09.45 – 10.00 exchange of experiences

3. Introduction Marij Veugelers • Universiteit van Amsterdam Information Technology CenterSection IT and education • Background biologist, career counselor, senior consultant • Functions Project manager portfolio implementation UvA Project manager DU Portfolio implementation instrumentals Community manager SURF NL Portfolio (expertgroup)

4. Combining, sharing and expanding expertise Co-operation in the educational sector, as well as in the field of employment National and international co-operation

5. Website http://www.surf.nl/portfolio • Involvement in e-learning projects in higher education • Own project tender 2005- 2006 • Conferences, presentations, papers, etc Co-operation • in educational sector • in the field of employment • International UK and US Activities in 2006

6. Reflective exercise on e-Portfolio • What kind of organization do you work for? University – (Community) College – Other • What is your role in your organization? Technical – Educational - Management – Other • Where does your organization stand regarding e-Portfolio?Thinking about it – Pilot stage – Scaling up – Fully implemented

7. Developments in higher education Movement towards student centred and competence based education

8. Primary functions ePortfolio from student perspective Van Tartwijk (2003) Different functions, different approaches, different solutions: one size doesn’t fit all Planning Showing Reflecting

9. Many Factors Involving Educational Innovation

10. Support Management Portfolioconcept Goals Learningactivities Learning environment People Infrastructure UvA attention areas

11. Questions for you Discuss this with your neighbors • Does your organization has a educational vision of the study program in which portfolio plays a role? • What are the students’ learning activities to achieve these goals • What is the learning environment ?(which has to be organized in such a way that the students perform the right activities)

12. Educational concept: points for attention • http://www.du.nl/digiuni//download/73DF980B-0867-D504-174253481B62902C.doc?CFID=916634&CFTOKEN=83930479

13. Website Portfolio Implementation

14. Portfolio Implementation website • Web site with nearly 100 documents • Also for not DU members • Assignments, guidelines, checklists, ….. • Target group • managers, • project leaders, • Supervisors • Also in ENGLISH!!!!! • www.du.nl/portfolioimplementation

15. Project leaders/tutors section Managers section Manuals for students and tutors/teachers Different items in the manuals Example portfolio

16. With 7 steps in Change Management Thinking and Implementation Checklists

17. Scenario’s in e-portfolio implementation COUNSELING Scenario 1 +ASSESSING Scenario 2 +PLANNING Scenario 3 University wide Universities of Professional Education Academic universities 4 year program in department 1 year program in department Pilot Universities differ in starting points, goals and strategies

18. Three Scenarios for Portfolio Use

19. Portfolio application is focused on a route for study career counseling or academic schooling Activities in this route are focused on counseling in personal development, making personal choices in the study programme and/or ethical questions The activities are more or less independent of other learning lines Not all the teachers have a counseling assignment Scenario 1Portfolio applied to part of the study programme

20. Portfolio is focused on counseling and assessing All study activities are focused on attaining the educational qualifications Portfolio is integrated into all the educational activities All the teachers have counseling and evaluating assignments Scenario 2Portfolio applied to integrated education

21. There is no study programme; the educational approach is focused on counseling and facilitating; The main task of the teacher is to counsel the learning process Students independently go through the PDCA-cycle: planning, doing, evaluating and adjusting Portfolio plays a central role in the learning process Scenario 3Portfolio applied to demand-steered education

22. Change Management: Thinking in Five Colours( De Caluwé & Vermaak, 2002 )

23. Questions for you Discuss this with your neighbors • Change management thinking are you familiar with this • What are your experiences so far? • Recognize you the 3 scenario model?

24. Universiteit van Amsterdam • Traditional academic university • 24.000 students • 3800 academic staff • 7 faculties humanities social and behavioural sciences economics law sciences medicine dentistry

25. Universiteit van Amsterdam -2 • 24 teaching institutes • 65 study programs for Bachelor degree • more then 120 Master programs

26. Bottom up sharp rise in interest for using e-portfolio

27. Reasons • By-result of the introduction of the Bachelor’s and Master’s structure • renewed attention • for the academic skills • for career supervision • for supervising ALL students • there was a TOOL

28. History UvA • 2001 • First pilot • 2002-2003 • Some pilots with the DU digital portfolio • University teacher training programme • 60 students • Interdisciplinary programme for first-year students • 30 students • First year Media en Culture students • 350 students • Community of Practices: expert meeting • Web site for the UvA • Conference day for university

29. History • 2003-2004 • We go for it! • A lot of study programmes starting with a portfolio • 12 different pilots • Law, Humanities, Science, Economics, Health, Education, ….. • 2000 students • But…..tool problems

30. History • 2004-2005 • Project UvA GO – NOGO Portfolio • Collecting information for the decision GO or NOGO……

31. Three pillar Model UvA • Education / pedagogic 2004-2005 • new challenges educational innovation educational evaluation of 9 pilots • educational requirements • teachers training programme for their new role as coach • educational support frame work • best practices with examples of assignment instructions and student portfolio’s

32. Three pillar Model UvA • Technology 2004 - 2005 • trendanalysis portfolio/ e-learning products • technical requirements • format for technology support • proposal for a tool selection • financial overview various hosting models

33. Three pillar Model UvA • Strategy 2004 - 2005 • Checklist of pre-conditions for the management

34. History • 2005-2006 • Project UvA GO PortfolioBalance between all the attention areas !!!! • Pilot with OSP • Waiting for release OSP/SAKAI 2.2 It cost more then we thought: effort from people in the IT center…..effort from the faculty members…. We hope to start next school year with a UvA tool…..

35. Support Management Portfolioconcept Goals Learningactivities Learning environment People Infrastructure

36. EXTRA • Funding all the projects (GoNoGo and Go) are funded central and department IT. • Support management levelfrom CIOfrom committee that advise the UvA board • Support for the pilotsIT and Education section: consultancy, support, CoP, own website • Item 3 Uitwerkingen deze tekst ook nog

37. Lessons Learned in e-Portfolio Implementation 1: Pedagogy comes first 2: Clear definition of goals and results is important 3: Maintaining multiple stakeholders perspectives is vital 4: Support by management is crucial 5: Functional and technological support is also crucial 6: Technical choices matter too 7: Start small 8: Central projectmanager 9: Student involvement 10:

38. Lessons learned in ePortfolio-implementation: what works and why? In subgroups of 5 people Bringing it to the wall (5 minutes) • Walk around and discuss

39. Contact Marij Veugelers Senior consultant IT and education Universiteit van Amsterdam Information Technology CentreICT in Education veugelers@uva.nl +31 20 5253293